Notifications#

Opening the Notifications page#

Click the bell at the top right. The bell shows your ten most recent notifications and a red badge with how many are still unread. Click View all notifications at the bottom of the bell to open the full page.

Grouped notifications#

Notifications about the same thing are grouped into one row, so a busy day does not bury the bell. Several updates on one task (comments, mentions, returns) become one row for that task. Several requests of the same kind waiting for your approval become one row, for example Ana Cruz and 2 others sent 3 overtime requests for your approval. Tasks assigned to you in the same project become one row, and several updates on one filing or one claim become one row for it.

A grouped row shows the people behind it, how many notifications it holds and the newest message. It counts as one in the unread badge, the Unread filter and every count on this page, however many notifications are inside it.

Click a grouped row to open the list of the notifications inside it, newest first. Unread ones are highlighted. Click any notification in that list to open the thing it is about, the same as a single notification; that one notification is then read, and the others stay unread until you open them. Mark all as read at the top of the list reads the whole group at once. The group counts as one unread until every notification in it is read.

New activity joins the same row, even after you have read it: the row moves back to the top, turns unread again and its count grows, just like on Facebook. A group keeps collecting new notifications for 7 days after its last one; after a quiet week, the next notification of that kind starts a new row. Notifications from different companies are never grouped together. Marking, selecting and deleting in the main list work on the whole group: deleting a grouped row deletes every notification in it from your list, and Undo brings them all back.

If you get notifications in Slack, grouping applies there too: you get one Slack message when a group gets its first unread notification, not one per notification. Once you have read the group, the next new one is sent to Slack again.

All, Unread and Read#

The page has a filter panel on the left and your notifications on the right. Every option in the panel shows how many notifications you would see if you picked it, given the other filters you have on. On a small screen the panel is folded away; tap Filters above the list to open it.

Under Status, All shows every notification you have received. Unread shows only the ones you have not opened yet, and its badge is the same unread total the bell shows. Read shows the ones you have already opened or marked as read. Scroll down and older notifications keep loading. The list is grouped by when you received each one: Today, Yesterday, Earlier this week, then by month.

An unread notification has a tinted background, a coloured edge on the left and a dot on the right. Once read, it turns plain.

Searching and filtering#

Type in Search notifications to find notifications by their message, the person who sent them or the project they belong to. Upper and lower case do not matter.

Under Category, click one or more categories to show only those kinds of notification: Approvals & requests (filings and profile changes), Tasks & processes, Announcements, Payroll & HR, Finance (reimbursements, petty cash, invoices and other accounting documents), System & integrations (Multibook and connection alerts, face-scan devices) and Other. Click a selected category again to turn it off, or All categories to turn them all off.

Under Received, limit the list to Today, the Last 7 days, the Last 30 days, or a Custom range with From and To dates.

The line above the list shows how many notifications match. Every filter you have on also appears as a small chip above the list; click a chip's × to remove just that filter, or Clear filters to remove them all. Search, categories and dates combine, and they stay in the page address, so refreshing the page or sharing the link keeps the same view.

Marking notifications as read#

Opening a notification marks it read. To change one without opening it, hover over it and click the envelope on the right: it marks an unread notification read, or a read one unread again so you remember to come back to it. Mark all as read at the top of the page (and at the top of the bell) clears every unread notification at once, including ones you have not scrolled to. The button is greyed out when nothing is unread.

Selecting several at once#

Tick the box at the start of each notification you want, or tick Select all loaded to pick every notification currently on screen. A bar appears with Mark as read, Mark as unread and Delete for the selected ones; Clear selection unticks them. Changing a search, category or tab clears the selection.

Deleting and undo#

Hover over a notification and click the bin, or select several and click Delete. They disappear from your list and from the unread count. A message at the top right offers Undo for a few seconds and brings them back if you click it. Deleting only removes the notification from your own list: other people who received the same notification still have theirs.

Developer alerts#

Developer accounts also see a second bell, a wrench icon next to the notification bell, called Developer alerts. It holds system alerts such as Multibook sync problems, kept apart so they never crowd your normal notifications. On this page, developers get two tabs at the top, a Notifications tab (bell) and a Developer alerts tab (wrench) (the page address ends in ?inbox=developer). The developer tab has no Category filter because it holds one kind of alert. Other users never see this bell or tab.

What clicking a notification opens#

Each notification opens the thing it is about, the same way from the bell, this page or the dashboard's Updates widget. A filing approval opens the filing; a task opens the task; an announcement opens the announcement; a reimbursement update opens the claim; a request status update opens its read-only timeline; a contract-end alert opens the employee's record; a Multibook alert opens the Multibook page where you can fix it; a connection warning opens My Profile, Connections. A notification with nowhere specific to go opens in a small window that shows its full message.

How It Connects#