ANTE User Manual

Run a Disbursement

Pay a batch of money outside a payroll cut-off, such as a field allowance, a monthly incentive or a one-off bonus, and record it properly for tax. This tutorial explains every field, shows with real figures what each setting does, and ends with the files and records the run produces.

Before You Start

  • Permissions. Starting and editing runs needs Create/Edit Runs; approving needs Approve, releasing needs Release and downloading the files needs Export Files. They are separate so the duties can be split between people.
  • Two account codes for the journal: the expense account to debit and the payable account to credit.
  • Who gets how much. Type the lines in, import them from Excel, or let an incentive scheme compute them.
Info

The example is the October 2026 field allowance, a run of the Field allowance (month-end cash) type: EMP-0001 ₱1,200.00, EMP-0002 ₱1,550.00, EMP-0003 ₱1,900.00 and EMP-0004 ₱2,250.00, a total of ₱6,900.00, taxed as Other benefit, journalled to debit 610200 and credit 210100, with a USD memo rate of 58.25. The incentive examples use the standard Perfect Attendance settings and 40 eligible employees. Every figure on this page was computed by the same code the app uses.

How a Run Moves

Open Manpower → Special Pay → Disbursements. The Run lifecycle strip at the top of the Runs tab is both a summary and a filter: each step shows how many runs are in it, and clicking a step lists only those runs. Click it again, or click All runs, to see every run.

The Runs tab: the lifecycle strip, the filters and each run's next step
  1. 1Tutorial: opens this guide in a new tab
  2. 2How a run moves, step by step
  3. 3Click a step to list only those runs
  4. 4New run
  5. 5What each run needs next
StepWhat happensWho
DraftLines are added by hand, imported, or computed from the run type's source.Create/Edit Runs
ComputedThe lines are built and checked. Editing anything sends the run back to Draft.Create/Edit Runs
ApprovedA second person approves. The bank files, cash list and journal become available.Approve (not the person who computed it, unless top-tier)
ReleasedThe payment is recorded: it counts toward year-end tax and shows on the payslip.Release
CancelledStopped at any step, with a reason, and kept for the record.Create/Edit Runs

Set Up the Run Type

A run type is set up once and says what its runs are for. Open the Run types tab and click New run type, or click a type to edit it.

The run type dialog: the line under the tax treatment says what it does to tax
  1. 1Tutorial
  2. 2Default tax treatment
  3. 3What this treatment does once released
  4. 4Journal accounts: debit split by cost centre, one credit
Code*2 to 40 letters, digits, - or _
A short unique code, for example FIELD_ALLOWANCE. It cannot be changed later, and a deleted type's code stays reserved.
Name*
Shown in the run list and on the payslip, e.g. Field allowance (month-end cash).
Computed sourceNone · Flat amount · Perfect Attendance · PQD reward · Title allowance + FBT
Where the lines come from. None means lines are typed in or imported. A source writes the lines for you when the run is computed; picking one also suggests its tax treatment. Perfect Attendance and PQD start from standard scheme settings that you adjust after saving (Scheme settings button).
Default tax treatmentdefault Other benefit
Applied to manual and imported lines that do not say otherwise. It decides how the amount counts in the employee's annual tax once the run is released (see the tables below).
Debit account / Credit accountoptional · picked from the chart of accounts
Used only by the journal export. Pick each from the chart of accounts list (search by code or name); if Accounting has no chart yet, type the codes instead. The debit (expense) is split by cost centre; the credit (payable) is one total row. Pick both or leave both empty: with both empty, runs of this type produce no journal and the run page shows "No journal" instead of the Journal button. The bank file and cash list work either way.
Activedefault on
Only active types can start new runs. Existing runs are not affected.
What EMP-0004's ₱2,250.00 does to the annual tax, by tax treatment (₱70,000 of the ₱90,000 pool already used)
Tax treatmentAdded to grossAdded to non-taxableAdded to taxablePool left
Taxable compensation₱2,250.00₱0.00₱2,250.00₱20,000.00
Non-taxable₱2,250.00₱2,250.00₱0.00₱20,000.00
Other benefit (shared 90,000 pool)₱2,250.00₱2,250.00₱0.00₱17,750.00
De minimis₱2,250.00₱2,250.00₱0.00₱20,000.00
Fringe benefit (employer-paid FBT)₱0.00₱0.00₱0.00₱20,000.00
Taxable compensation is taxed in full at the year-end true-up. Other benefit uses up the pool it shares with the 13th month pay. Employer-paid FBT never becomes the employee's income.
Other benefit: the same ₱2,250.00 against how much of the pool is already used
Pool already usedExemptTaxablePool left
₱0.00₱2,250.00₱0.00₱87,750.00
₱70,000.00₱2,250.00₱0.00₱17,750.00
₱89,000.00₱1,000.00₱1,250.00₱0.00
₱90,000.00₱0.00₱2,250.00₱0.00
The pool is one ₱90,000 a year per employee, shared with the 13th month pay and other benefits.

Scheme Settings for an Incentive

For a Perfect Attendance type, Scheme settings holds who qualifies, what counts as perfect attendance and the company-rate bands (the full list of settings is in Incentive Schemes). The company rate is the share of eligible employees with real perfect attendance; the band it falls in sets the amount every one of them gets. Employees whose only leave was incentive leave get the incentive-leave amount (₱100.00 by default).

40 eligible employees, 6 with incentive leave only, standard bands
Real perfect attendanceCompany rateAmount eachRun total
1845%₱200.00₱4,200.00
2050%₱200.00₱4,600.00
2460%₱300.00₱7,800.00
3075%₱500.00₱15,600.00
3485%₱600.00₱21,000.00
40100%₱700.00₱28,000.00
Each band applies up to and including its rate: 50% still pays ₱200.00, and anything above 50% up to 60% pays ₱300.00. Run total = perfect × amount each + incentive-leave employees × ₱100.00.

Start the Run

On the Runs tab click New run. A run is one batch: pick its type, name it and set its dates. The lines come next.

The New run dialog (here for a Perfect Attendance type, with a USD memo rate)
  1. 1Run type
  2. 2Period: the attendance window, pre-filled
  3. 3Pay date: sets the tax year
  4. 4The scheme settings this run will use
  5. 5Adjust them for this run only
  6. 6What the memo rate prints in the journal
Run type*
Only active types are listed. It cannot be changed once the run exists.
Title*
A name for the batch, shown on the payslip, e.g. October 2026 field allowance.
Period start / Period end*end on or after start
The period the payment covers. For an incentive it is the attendance window the scheme reads, pre-filled with the latest completed window. For any run it is also how the system catches the same employee being paid twice for overlapping periods of the same type.
Pay date*
The day the money is paid. It decides the tax year the payment counts in and the payslip it appears on (the cut-off that contains this date), and it is part of the reference. The line under the dates names that payslip as you type, for example Shows on the Oct 16 - 31, 2026 payslip (SEMIMONTHLY-DEFAULT), and warns when no cut-off covers the date.
Scheme settingsPerfect Attendance and PQD types only
The run starts from the type's settings. Adjust for this run changes this run's own copy (for example a different tolerance this month) and leaves the type alone; Use the type's settings puts them back.
Advanced settings (JSON)Flat amount and Fringe benefit types only
The source's options, e.g. the amount and the employee group for a Flat amount run. They are checked when the run is computed.
Memo currency / Rate / Rate monthoptional · 3-letter code · rate above 0
Adds foreign-currency columns to the journal export only. The rate is company currency per 1 unit of the memo currency; the rate month is printed in the journal header and changes nothing. Amounts paid and taxed stay in pesos.
Notes
An internal note, not shown to employees.
What saving the example run produces
Pay date30 Oct 2026
ReferenceDISB + the pay month (2026-10) + the next numberDISB-202610-0023
Memo rate58.25 PHP per USD
Every ₱1,000.00 in the journal also shows as÷ 58.25USD 17.17
The run total ₱6,900.00 shows as÷ 58.25USD 118.45
The run opens as a Draft, at the Prepare the lines step.

Work the Run

The run page shows where the run is (the stepper), the next step with its button, anything that blocks it, the totals and the actions grouped as Lines, Workflow, Files and Cancel.

Add, Import or Compute the Lines

  1. Add line: one employee at a time

    Click Add line and fill in the dialog.

  2. Import Excel: many at once

    Download the template, fill in Employee Code and Amount (required) plus Tax Treatment, Memo, Reference and Cost Centre (optional), and upload it. One bad row rejects the whole file and lists the row numbers, so nothing is half-imported. Tick Replace lines imported earlier to swap a previous import; manual and computed lines are kept.

  3. Compute: let the source build them

    For a type with a computed source, Compute writes the lines and checks the run. Recomputing replaces the computed lines but keeps manual, imported and overridden ones. For a type without a source, Compute only checks the run.

The Add line dialog: the line under the tax treatment changes as you pick one
  1. 1Reference: tells two payments apart
  2. 2What the treatment does to tax
  3. 3Cost centre: blank uses the employee mapping
  4. 4Paid to the employee, or accrual only
Employee*
Anyone in the company. It cannot be changed on an existing line.
Amount*above 0, to the centavo
The amount for this employee.
Referenceoptional
A label that tells two payments to the same employee apart, also in the duplicate check.
Tax treatmentdefault: the run type's
How the amount counts in the employee's annual tax once released; the line under the field says what it does (see the tables in Set Up the Run Type).
Memooptional
Shown on the payslip next to the payment.
Cost centreoptional · an active Treasury cost centre
Where the expense goes in the journal. Blank on a new line uses the employee's mapping, then the department's, then the branch's.
Paid to the employeedefault on
Untick it for an accrual-only line: it goes to the journal and nowhere else.
Reason for changing the computed amountcomputed lines only
Needed when you change a computed amount. The line is then marked overridden and keeps your amount when the run is recomputed. Computed Fringe Benefit lines are locked; change the Fringe Benefit setup and recompute instead.
Where a line ends up, by the Paid to the employee box
Paid to the employeeBank file / cash listPayslipEmployee taxJournal
OnYesYes, under Other payments this periodYes, once releasedYes
Off (accrual only)NoNoNoYes
The example run's totals and payout split
EMP-0001 + EMP-0002 + EMP-0003 + EMP-0004₱1,200.00 + ₱1,550.00 + ₱1,900.00 + ₱2,250.00
Total payable=₱6,900.00
Bank: China Bank (1)Employees with both a bank name and an account number on file₱2,250.00
Bank: RCBC (2)₱3,450.00
Bank: Security Bank (1)₱1,200.00
Cash listEveryone without full bank details₱0.00
These are the counters at the top of the run page; each bank gets its own file.

Check Before Approval

Under the next step, red issues block approval and release, and amber ones are worth checking. Each issue says how to fix it. A second batch that pays EMP-0002 again for October trips the duplicate check:

A blocked run: the issue, how to fix it, and Acknowledge duplicate
  1. 1Next step: resolve the issues first
  2. 2The issue and how to fix it
  3. 3Acknowledge a deliberate second payment
  4. 4Approve stays disabled
IssueBlocks?WhenFix
No payable linesYesThe run has no line paid to an employeeAdd, import or compute lines
Employee not foundYesA line's employee no longer exists in the companyDelete the line
Already paid in another runYesAnother live run of the same type pays the same employee for an overlapping periodCancel one run, delete the line, or acknowledge it
No longer activeNoThe employee is inactiveConfirm they should still be paid
Possible duplicate lineNoThe same employee, reference and treatment twice in this runDelete one if it was entered twice
Incomplete bank detailsNoA bank name without an account number, or the reverseComplete the employee's bank details, or leave the payment on the cash list
De minimis treated as fully exemptNoDe minimis lines that do not come from the Fringe Benefit setupKeep each within its BIR ceiling; pay the excess as Other benefit
True-up already posted / paid after the last payrollNoA taxable or Other benefit payment no remaining payroll will withhold tax onMove the pay date into an open cut-off, or settle the withholding separately

To pay someone twice on purpose, a user with the Approve permission clicks Acknowledge duplicate and gives a reason (at least 5 characters). The issue turns amber, records who acknowledged it and why, and the run can be approved.

Acknowledging a deliberate second payment

Pay Out and Release

  1. Approve

    Once the run is computed and nothing blocks it, the next step offers Approve. The person who computed the run cannot also approve it (top-tier accounts excepted); the page says so and waits for another approver. Reopen sends the run back to Draft if something has to change.

  2. Download the files and pay

    The Files group appears once the run is approved: one bank file per bank, the cash list when anyone is paid in cash, and the journal.

  3. Release

    When the money has been paid, click Release and confirm. The run is then frozen: it can only be cancelled.

The approved example run: next step Release, one bank file per bank, and the journal
  1. 1Where the run is
  2. 2Next step: Release
  3. 3Paid by bank
  4. 4One file per bank
  5. 5Journal (ACC06)
FileWhat it holds
Bank file (one per bank)One row per employee paid into that bank, summed per employee, in the bank's upload layout (BDO and RCBC have their own; other banks get a standard sheet). The RCBC file of the example has two rows: ₱1,900.00 and ₱1,550.00.
Cash listEmployee code, name, cost centre, amount and a signature column, for everyone paid in cash.
Journal (ACC06)A journal voucher to hand to Accounting. Nothing is posted to the ledger automatically.
The example run's journal voucher (ACC06)
Dr 610200-20 (expense, cost centre 20)Debits are split by cost centre₱6,900.00 · USD 118.45
Cr 210100 (payable)One credit row per account₱6,900.00 · USD 118.45
Total₱6,900.00 = ₱6,900.00 · USD 118.45 = USD 118.45
The header also prints the reference, the title, the period, the pay date and the memo rate 58.25 PHP per USD (2026-10).
Releasing asks for confirmation and says what it does
What releasing the example run does for EMP-0004 (₱2,250.00, Other benefit)
Pool already used this year₱70,000.00
Exempt (within the pool)₱2,250.00
Taxable₱0.00
Pool left for the 13th month and other benefits₱17,750.00
It is counted in the year-end true-up, the alphalist and the 2316 of 2026 (the pay date's year), and shows on the payslip of the cut-off containing 30 Oct 2026 under Other payments this period. It never changes that payslip's gross or net.
Warning

Only released runs count. Draft, Computed, Approved and Cancelled runs do not affect any tax figure or payslip.

Cancel a Run

Cancel run (with a reason of at least 3 characters) stops a run at any step and keeps it for the record.

What cancelling does, by status
Status when cancelledEffect
Draft, Computed or ApprovedStops here. Nothing had been recorded as paid.
ReleasedLeaves the employees' year-end tax; the pay year's open payroll computations are flagged for recompute. Money already paid is not reversed.
Released, and a later payroll of that year is postedRefused. Ask Accounting to reverse the journal and raise a correcting run.

Common Questions

Why is Approve disabled?

A red issue blocks the run. Each issue says how to fix it; a deliberate second payment can be acknowledged.

Why does the page say it is waiting for another approver?

You computed the run, so someone else with the Approve permission must approve it, unless you are a top-tier account.

Why is there no Files group?

The files appear once the run is approved, and only for users with the Export Files permission.

Why can I not delete a computed fringe benefit line?

It comes from the Fringe Benefit setup. Change the grade assignment or the attendance override and recompute; see Set Up Fringe Benefit Tax.

Tip

The Tutorial button on the Disbursements page, the run page and the run and run-type dialogs opens this guide.

← Previous
Set Up Fringe Benefit Tax
Next →
File and Approve a Leave Request