File and Approve a Leave Request#

The employee starts on their own Dashboard. The Leave Balance counter card at the top shows the remaining credits at a glance (N/A when no leave plan is assigned yet).

For the full picture, open Employment Information and choose Service Incentive Leaves. The dialog shows a Leave Balances card per leave type with a remaining-credit bar and a used / total figure, plus Recent Leave History listing your past filings with their Leave Type, From, To, Days, and Status.

Each leave plan tracks three numbers, shown on the employee record as Available, Used, and Total credits. Available is what can still be filed against; approved leave moves credits from Available into Used.

Credits arrive two ways, and a plan can use both at once:

• Renewal — the plan's annual credits are granted once per cycle, on the schedule its Renewal Type sets (Hiring Anniversary, Start of Year, Monthly, or a Custom Date).
• Monthly accrual — if the plan has Monthly Accrual Credits above zero, that amount is added every month on top of the renewal grant.

The renewal schedule belongs to the plan, not the person, so it is the same for everyone assigned to it. HR can also adjust an individual's credits from the employee record, and every adjustment records a reason.

In the Request Panel widget, click the + (plus) button and choose Leave. (The same menu carries Overtime, Official Business, Certificate of Attendance, Schedule Adjustment, and Rest Day Work.)

Fill in the form and submit. The request records the leave type, the date range it covers, and how many days it consumes — the same details that appear later on the leave list and in your leave history.

The new request appears under the Pending tab of the Request Panel, showing its type, a short description of the dates, and how long ago it was submitted. Click the card to view or edit it while it is still pending.

Once someone acts on it, it moves to Done (approved) or Rejected. A rejected filing shows the rejection reason on its card.

Approvers work from Manpower → Dashboard. The Pending Approvals counter card shows how many filings are waiting on you, out of the company total.

The Manage Request widget lists the filings themselves across Pending, Approved, and Rejected tabs, each with a count badge. Use the search button to find an employee by name, or the filter button to show only one type — Leave, OT, Sched, OB, COA, or RDW. Which filings show up here depends on the approver's own role — see Manage Request on the Manpower Dashboard page for the visibility rule.

Click the request to open its filing details dialog, then click Approve — or Reject, which prompts you for a reason that the employee will see on their card.

You can only act on filings you are authorized to approve: a direct supervisor for their own reports, a Super Admin for anyone, and never your own filing. The same approve and reject actions are also available inside timekeeping, on the Filings tab of an employee's Day Detail.

HR can review leave separately from the dashboard widget at Manpower → Filings → Leave Filing. The list shows one row per request with the employee, leave type, date range, number of days, whether it is with or without pay, its status, and the date it was filed.

Narrow it with the date range, status, and branch filters, or search by employee. At the top right, Export downloads the current view — honoring those same filters — as an Excel file with full details, capped at 5,000 rows; next to it, File Leave lets HR file on an employee's behalf.

An approved leave flows straight into timekeeping. On the cut-off timesheet, the Leave column counts the employee's approved leaves for the period; on their day-by-day timesheet, the day shows ON LEAVE in the In/Out columns with a LEAVE badge in the Shift column instead of being treated as absent. Payroll then computes from those values.

The employee's balance moves too: the used credits are deducted from the leave plan, and the request appears under Done in their Request Panel and in their Recent Leave History.