ANTE User Manual

Suppliers (Treasury)

The Suppliers page under Treasury → Payables is where you maintain the list of suppliers used for purchase orders and payments. Each supplier record holds basic contact details, tax type, and payment terms, and shows the outstanding Payable Amount you owe them.

Overview

Suppliers store the businesses you buy from. The page lets you:

  • Browse, search, and filter your suppliers
  • Add a new supplier
  • Open a supplier to view full details
  • Edit or delete a supplier

Page Layout

The Suppliers list shows:

  • Add Supplier button (top right) — opens the new supplier form
  • Search — search by Supplier Name, Email, or Contact Number
  • Filters — Tax Type and Payment Terms
  • Suppliers table — one row per supplier; click a row to open its details
  • Right-click a row to Edit or Delete that supplier without opening it
The Suppliers list. Each row carries the supplier's contact details, agreed terms, and the outstanding Payable Amount you owe them.

Table Columns

ColumnDescription
Supplier NameThe supplier's name
ContactContact number (shows "-" if blank)
EmailEmail address (shows "-" if blank)
Tax TypeValue Added Tax (VAT) or Non Taxable
Payment TermsThe agreed payment terms
Payable AmountOutstanding amount owed to the supplier (shown in red when greater than zero)
MultibookThe linked Multibook business partner code, or "-" if the supplier is not linked
CreatedDate the record was created (hidden by default)

Newest suppliers appear first. The table is paginated (10 per page by default).

Filters

FilterOptions
Tax TypeVAT · Non Taxable
Payment TermsCash on Delivery · Payment Upon Invoice · Post Dated Check · Dated Delivery Upon Payment · No Terms of Payment

Common Tasks

Adding a Supplier

  1. Go to Treasury → Payables → Suppliers

  2. Click Add Supplier

  3. Fill in the form, organized into three sections:

    Basic Information

    • Supplier Name (required) — the name of the supplier

    Contact Information

    • Contact Number — phone number
    • Email — must be a valid email address if entered
    • Country — searchable list; defaults to Philippines (PH). Multibook requires a country on every business partner, so the Multibook business-partner sync uses it when it creates the supplier in Multibook

    Payment Settings

    • Tax Type (required) — Value Added Tax (VAT) or Non Taxable
    • Payment Terms (required) — one of your company's own payment terms for purchases (managed in Treasury → Settings → Payment Terms); new suppliers start on No Terms of Payment

  4. Click Create Supplier

Tip

Only Supplier Name is mandatory. Tax Type and Payment Terms default to Non Taxable and No Terms of Payment if you leave them as-is. Contact Number and Email are optional.

Viewing Supplier Details

  1. From the Suppliers list, click a supplier row
  2. The detail page shows:
    • Supplier Overview — name, email, and contact number
    • Country and Multibook — the header shows the supplier's country (globe icon) and its Multibook status: a "Multibook partner" badge with the partner code, or "Not in Multibook" with a Link… button that opens a "Link to a Multibook partner" dialog (search by code or name, pick the partner, click Link). Only shown when your company has Multibook configured
    • Contact Information — Email, Contact Number
    • Payment Information — Tax Type, Payment Terms, Payable Amount
    • Location — Location Name, Full Address, Zip Code, Landmark (only shown when a location is set)
    • Record Information — Created and Last Updated timestamps

Editing a Supplier

  1. Open the supplier's detail page
  2. Click Edit
  3. Update any field (same fields as the Add form: Supplier Name, Contact Number, Email, Tax Type, Payment Terms)
  4. Click Save Changes

Deleting a Supplier

  1. Open the supplier's detail page
  2. Click Delete
  3. Confirm in the dialog — this action cannot be undone

Searching and Filtering

  1. Use the Search box and choose what to search by: Supplier Name, Email, or Contact Number
  2. Use the Tax Type and Payment Terms filters to narrow the list

Field Reference

FieldRequiredNotes
Supplier NameYesFree text
Contact NumberNoFree text
EmailNoMust be a valid email format if provided
CountryNoSearchable list; defaults to Philippines (PH)
Tax TypeYesVAT or Non Taxable (defaults to Non Taxable)
Payment TermsYesChosen from your company's payment terms for purchases; defaults to No Terms of Payment

How It Connects

Gets its data from

  • Purchase Request — a supplier can be created on the spot while canvassing and lands in this list.

Feeds into

  • Purchase Request — suppliers are picked and compared side by side during canvassing.
  • Purchase Order — every order is raised against a supplier and starts from its default terms.
  • Request for Payment — a payment request is filed for a supplier chosen from this list.
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Purchase Request
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Request for Payment