ANTE User Manual

Notes

A dedicated, full-page workspace for writing notes β€” meeting notes, write-ups, and docs β€” separate from any single project. It uses the same rich block editor as the Notes tab on a Project's detail page, but gives you a two-pane workspace of your own with search across every note you can see.

Overview

Open Workspace β†’ Notes in the left sidebar. The page is split into two panes:

  • List pane (left) β€” search box, a New Note button, and your notes grouped into sections.
  • Editor pane (right) β€” the open note's icon, title, sharing/link/pin/delete actions, an autosave status indicator, and the note's content.

When no note is open, the editor pane shows an empty state ("No note open β€” Select a note from the list, or create a new one to start writing") with its own New Note button.

Same editor as the Project Notes tab

This page and the Notes tab on a Project's detail page share the exact same note editor. A note you open here can also be linked to one or more projects so it shows up on that project's Notes tab β€” see Linking a Note to a Project below.

List Pane

Search β€” type in the search box to filter notes by title/content across every section (debounced, so results update shortly after you stop typing).

New Note β€” creates a blank untitled note and opens it immediately in the editor pane, with the title field selected so you can start naming it right away.

Sections β€” your notes are grouped into up to four sections, and each note appears in exactly one of them:

SectionWhat's in it
PinnedAny note you've pinned, regardless of who owns it or its visibility
My NotesNotes you authored (unpinned)
Shared with MeUnpinned notes someone else shared directly with you as a collaborator
CompanyUnpinned notes visible to the whole company that you didn't author

A section is hidden entirely when it has no notes. If you have no notes at all, the pane shows an empty state with a New Note button; searching with no matches shows a "No matches" message instead.

Each row in the list shows the note's icon (or a default note icon if none is set), a pin icon if it's pinned, its Title (or Untitled if not renamed), a short text preview, and how long ago it was last updated. Click a row to open that note in the editor pane.

Editor Pane

  • Icon β€” click the emoji/icon button at the left of the title to open an emoji picker and set the note's icon; the picker also offers a Remove icon option to clear it back to the default note icon.
  • Title β€” an inline text field, initially showing "Untitled" as a placeholder. Edits save automatically.
  • Save status β€” a small indicator next to the action buttons shows Saving…, Saved, or Save failed as you type. Changes are saved automatically about a second after you stop typing (there is no manual Save button); the note is also flushed before it navigates away or the tab closes.

Author-only actions

The following buttons appear only for the note's author:

  • Share β€” opens the Share dialog to control who can see and edit the note.
  • Link (chain icon) β€” opens the Link dialog to attach the note to one or more projects.
  • Pin / Pinned (pin icon) β€” toggles whether the note is pinned; a pinned note shows a filled pin icon and moves to the Pinned section for everyone who can see it.
  • Delete (trash icon) β€” opens a confirmation dialog ("Delete note β€” Are you sure you want to delete this note? You can restore it from the trash.") and, once confirmed, removes the note and returns you to the empty list state.

A note you can view but not edit β€” for example, a note shared with you as a Viewer β€” hides these actions, disables the icon/title fields, and makes the body read-only.

Access states

  • If a note has been deleted or isn't shared with you, opening its link shows "You don't have access to this note".
  • If the note fails to load for another reason (e.g. a connection issue), you'll see "Couldn't load this note" with a Retry button.

Sharing a Note

Click Share (author only) to open the Share note dialog.

Who can access β€” choose one of three visibility levels, applied immediately when clicked:

VisibilityMeaning
PrivateOnly you and people you invite
SharedOnly invited people
CompanyEveryone in your company can view

Collaborators β€” below the visibility picker:

  1. Search for a person in the Search people… box (only company users not already the author or an existing collaborator appear).
  2. Choose their role β€” Viewer (read-only) or Editor (can edit the content).
  3. Click Add.

Each existing collaborator is listed with their name, a role dropdown (change it any time), and a remove (βœ•) button. Adding, changing a role, or removing a collaborator applies immediately β€” there's no separate save step for this dialog.

Linking a Note to a Project

Click the Link button (author only) to open the Link to project dialog. This is how a workspace note also shows up on a specific project's Notes tab.

  1. Search for a project in the Search projects… box (only projects you're a member of, and not already linked, appear).
  2. Click Add to link it.

Every project the note is currently linked to is listed with an Unlink (βœ•) button to remove that link. Both actions apply immediately. Unlinking only removes the note from that project's Notes tab β€” the note itself is not deleted and stays available to you.

The Note Editor (Block Editor)

The body of a note uses the same Notion-style block editor as the rest of Ante's rich-text areas. Click anywhere in the body to place your cursor and start typing.

Adding a block with "/"

Type / on an empty or new line to open the block menu. Keep typing to filter the list, use the arrow keys and Enter (or click) to choose, or Esc to close it. Available blocks:

BlockWhat it doesMarkdown shortcut
TextPlain paragraph textβ€”
Heading 1 / 2 / 3 / 4Section headings, large to smallest#, ##, ###, ####
Bulleted listSimple unordered list-
Numbered listOrdered, step-by-step list1.
To-do listCheckbox task items[]
Toggle listA collapsible content sectionβ€”
CalloutA highlighted note with an emoji badgeβ€”
QuoteA block quotation"
Code blockMonospaced code```
DividerA horizontal rule that visually separates sections---
TableA 3Γ—3 table with a header rowβ€”
ImageOpens a file picker, uploads, and embeds the imageβ€”
VideoUploads and embeds a playable videoβ€”
AudioUploads and embeds playable audioβ€”
FileUploads a file as a downloadable attachment cardβ€”
Web bookmarkPrompts for a URL and saves it as a link card (shows the URL and its domain)β€”

You can also paste an image directly from your clipboard to insert it, and you can drag and drop an image file onto the editor.

Callout emoji β€” click the emoji on a callout block to cycle through a small preset list (πŸ’‘ πŸ“Œ βœ… ⚠️ ℹ️ πŸ”₯ 🎯 πŸ“).

Per-line controls (hover gutter)

Hover over the left edge of any line to reveal two small controls:

  • + β€” inserts a new line right below. On a bullet/numbered/to-do line it adds another item of the same kind; on any other block it adds a blank paragraph and opens the / menu automatically.
  • Grip (β Ώ) β€” click it to open that line's block menu (below), or press and drag it to reorder the line (drag a line out of a list to turn it into a standalone block; drop it back into a list to make it a list item again).

The block menu ("Turn into")

Opened from the grip, the block menu offers:

  • Turn into β€” convert the block to another type: Text, Heading 1–4, Bulleted list, Numbered list, To-do list, Toggle list, Quote, or Callout (a check mark shows the block's current type). Tables, images, media blocks, dividers, and bookmarks aren't convertible and show only Duplicate/Delete.
  • Duplicate β€” inserts a copy of the line right after it.
  • Delete β€” removes the line (deleting the only item in a list removes the empty list too).

The selection toolbar

Select any run of text to pop up a floating formatting toolbar above it, offering:

  • Turn into β€” the same block-type conversion as the grip menu, applied to the whole block the selection is in.
  • Bold, Italic, Underline, Strikethrough, and Code marks.
  • Link β€” add, edit, or remove a hyperlink on the selected text (only http:///https:// URLs are accepted).

The toolbar doesn't appear in read-only notes, on an empty selection, or while your cursor is inside a code block.

Field Reference

FieldDescription
IconAn emoji shown next to the note's title, in the list, and on the editor header
TitleThe note's name (defaults to "Untitled" until you set one)
ContentThe note's rich-text body (the block editor)
VisibilityPrivate, Shared, or Company β€” who can see the note
Collaborator roleViewer (read-only) or Editor (can edit) per invited person
PinnedWhether the note is pinned to the top Pinned section
Linked projectsWhich project(s) this note appears on the Notes tab of

Common Tasks

Creating a Note

  1. Go to Workspace β†’ Notes.
  2. Click New Note (in the list pane, or in the empty editor pane if nothing is open).
  3. Type a title (it's pre-selected so your first keystroke replaces "Untitled") and start writing in the body.

Finding a Note

  1. Go to Workspace β†’ Notes.
  2. Type in the search box, or scan the Pinned / My Notes / Shared with Me / Company sections.
  3. Click a row to open it.

Sharing a Note With Specific People

  1. Open the note (you must be its author).
  2. Click Share.
  3. Set Who can access to Shared (or Company to open it to everyone).
  4. Search for a person, choose Viewer or Editor, and click Add.

Linking a Note to a Project

  1. Open the note (you must be its author).
  2. Click Link.
  3. Search for the project and click Add. The note now also appears on that project's Notes tab.

Pinning a Note

  1. Open the note (you must be its author).
  2. Click the pin icon in the header. The note moves to the Pinned section for everyone who can see it.

Deleting a Note

  1. Open the note (you must be its author).
  2. Click the trash icon and confirm in the dialog.
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