ANTE User ManualCurrency
Currency is where finance sets the multicurrency rules the whole company uses: which currencies the pickers offer, how old an exchange rate may be, how far a typed rate may stray from the official one, and which rate each sales or purchasing document takes. You open it at Settings → Company → Currency. It needs the Treasury accounting configuration access.
The page has two tabs: Settings (the rules) and Rates to review (typed rates that were flagged). The Rates to review tab carries a count badge while rates are waiting.
Main Currency
The first card shows the currency the company keeps its books in — every foreign amount is converted to it. It is read-only here. Next to it a badge tells you whether it can still change:
| Badge | Meaning |
|---|---|
| Locked — this company has accounting entries | Accounting entries already exist, so the main currency can no longer be changed. |
| Can't confirm right now — treated as locked | The system could not check for accounting entries, so it plays safe and treats it as locked. |
| Can be changed on Settings → Company until the first accounting entry | No accounting entries yet. Change it on the Company screen; the Open Company settings button takes you there. |
Currencies We Use
One checkbox per supported currency (code and name). Every currency picker in Ante — including the currency on estimates, sales orders, purchase orders, invoices and Open POs — offers only the ticked ones. The main currency is always ticked and cannot be unticked.
Where Rates Come From
This card only points you to the place where feeds are configured. Click Open FX Rates to go to Foreign Exchange Rates, where each currency's feed (for example USD from BAP, others from BSP) is chosen.
Rate Safety
Two guards protect documents from a bad rate. Each has a value and a switch that turns the guard off.
| Official rate on the document date | 58.00 | |
|---|---|---|
| Rate the user typed | 59.50 | |
| Difference | 59.50 − 58.00 | +1.50 |
| Difference as a percentage of the official rate | 1.50 ÷ 58.00 × 100 | +2.5862% |
| Above the 2% tolerance?The document still saves. | Yes — flagged for review |
| Typed rate | Difference | Result at 2% tolerance |
|---|---|---|
| 58.80 | +1.3793% | Accepted, not flagged |
| 59.50 | +2.5862% | Flagged for review |
| 56.00 | −3.4483% | Flagged for review |
If there is no official rate to compare with while a tolerance is set, the typed rate stands and is flagged too.
When a foreign-currency document has no official rate for its date (none at all, or older than the maximum age), anyone allowed to edit exchange rates can type today's rate straight into the document's Rate box and click Save Rate. The rate is saved to the company's daily rates for the document's date (today, in the company's own time zone, when the document has no date of its own; the box names any other date), the document takes it, and the line prices, the below-cost warning and the margins are checked again. Everyone else sees Ask Accounting to add today's rate.
Above the lines, one chip says when a rate is missing: No JPY rate today · 5 lines not checked against the buying price (amber), or Line prices are still in PHP after a currency change. Its Set the Rate takes you to the Rate box (or adds the rate for a buying price's currency); someone who can't edit rates gets Notify Accounting, which tells everyone who can.
The below-cost warning and the margins are internal checks: when today's rate is missing but an older one exists, they use that one and say so — the chip turns blue (Checked at the Oct 22 JPY rate · estimate) and the figures read "≈ … estimate". Prints and the books always need today's rate.
Rate Policy per Document
One row for each of Estimate, Sales Order, Purchase Order and Invoice decides which exchange rate a foreign-currency document starts with and which alternatives the user may pick on the form.
| Document | Default rate (out of the box) | Users may choose (out of the box) |
|---|---|---|
| Estimate | Official rate on the document date | Official rate; their own rate |
| Sales Order | Copied from the source document | Copy from source; official rate; their own rate |
| Purchase Order | Official rate on the document date | Official rate; their own rate |
| Invoice | Official rate on the document date | Official rate; copy from source; their own rate |
A fifth, read-only row, Collection, states the fixed rule: a payment always uses the payment-date rate, and the difference to the invoice rate is booked as FX gain or loss.
Saving Your Changes
- Change what you need
Nothing is saved until you press Save; the buttons stay greyed until something changed.
- Check the two guards
A maximum age outside 0–365 days or a tolerance outside 0–100% shows an error under the field and blocks Save.
- Press Save, or Discard
Save stores the changes ("Currency settings saved"); Discard puts the page back to what is stored.
Rates to Review
Every typed or copied rate that went past the tolerance lands here after the document was saved. Finance reviews it after the fact; nothing is held up.
- Open the document if you need context
Use Open document on the row to see the document that carries the rate.
- Click Mark reviewed
A Mark rate reviewed dialog opens. Add an optional Note (for example, "Rate agreed with the customer") and confirm with Mark reviewed.
When nothing is pending the tab says every typed rate is within the tolerance — or, if No check is on, that typed rates are not being checked.
How It Connects
Set up first
- Company Information — the main currency is set on the company record, until the first accounting entry locks it.
- Foreign Exchange Rates — the daily rates and the per-currency feeds that the official rate comes from.
Gets its data from
- Order Fulfillment — a typed or copied rate beyond the tolerance on an order document is listed in Rates to review.
Feeds into
- Order Fulfillment → Currency and Exchange Rate on Order Documents — estimates, sales orders, purchase orders and invoices read the enabled currencies, the rate age limit and the rate policy.
- Open POs — an Open PO takes its currency from the currencies enabled here.