ANTE User Manual

Departments

Departments group your organization's roles so that access and reporting can be organized by team or division. In ANTE, a department is a container for roles — each role is assigned to a department, and every employee inherits their department from the role they hold.

Overview

The Departments screen lists every department in your organization. From here you can create new departments, view the roles and people that belong to each one, and open an organizational chart of your role structure.

A department can be one of two types:

  • Company — created by your organization and fully editable.
  • Global (Shared) — a built-in, shared department. Global departments are read-only and cannot be edited or deleted.

Finding This Page

  1. Open Settings from the sidebar.
  2. Go to Users & Access.
  3. Select Departments.

Page Layout

  • AI Assistant button (robot icon) — opens a chat sidebar that can list, create, rename, and delete departments for you conversationally. See AI Assistant.
  • Actions dropdown — opens a menu with:
    • Add Role Group — create a new department.
    • Organizational Chart — opens a chart of your departments and the roles inside them.
  • Search — search departments by Name or Description.
  • Departments table — lists all departments.

Table Columns

ColumnDescription
NameDepartment name
TypeGlobal (shared, read-only) or Company (yours)
DescriptionShort description of the department
RolesNumber of roles assigned to the department
UsersNumber of users belonging to the department

Click any row to open that department's detail page.

Common Tasks

Creating a Department

  1. Open the Actions menu and click Add Role Group.
  2. Under Basic Information, fill in the fields:
    • Name (required) — for example, Engineering, Human Resources, or Sales.
    • Description (optional) — describe the department's purpose.
  3. Click Create Department.

After saving, you are taken to the new department's detail page.

Viewing a Department

  1. Click a department row in the table.
  2. The detail page shows:
    • Basic Information — Name, Description, and Type (Global (Shared) or Company-specific).
    • Roles in Department — a table of every role assigned to this department. Click a role to open it.

Editing a Department

  1. Open the department from the list.
  2. Click Edit.
  3. Update the Name and/or Description.
  4. Save your changes.

Note: Global (shared) departments are read-only. They show a Global Department (Read Only) label instead of Edit and Delete buttons.

Deleting a Department

  1. Open the department from the list.
  2. Click Delete.
  3. Confirm in the dialog that appears.

Important: When you delete a department, the roles in it are moved to a default department. This action cannot be undone. Global (shared) departments cannot be deleted.

Viewing the Organizational Chart

  1. On the Departments list, open the Actions menu and click Organizational Chart.
  2. A chart opens showing your departments and the roles within them.
  3. Close the chart when finished.

How Departments Are Used

  • Role organization — every role belongs to a department; the department groups related roles together.
  • User grouping — employees inherit a department through their assigned role, so the Users count reflects everyone in the department's roles.
  • Reporting — an employee's department (shown across HR and employee screens) comes from their role's department.

Tips

  • Match reality — name departments after your actual teams or divisions.
  • Clear names — use names everyone recognizes, such as Human Resources or Sales.
  • Add a description — a short description helps others understand each department's purpose.
  • Assign roles — a department is most useful once roles are assigned to it.
  • Users — manage user accounts
  • Roles — assign each role to a department
  • AI Assistant — manage departments by chatting instead of using the forms
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