ANTE User ManualItem Movements in Multibook
A read-only list of the item movements Multibook made: receipts, issues, transfers and adjustments. The goods receipt sync records them so you can see them, but ANTE does not move its own stock for them yet. It only appears for a company that is connected to Multibook.
A movement made in Multibook moves the warehouse stock in ANTE too, as soon as its Multibook site is mapped to an ANTE warehouse (Settings → Multibook → Goods receipts → Stock movements made in Multibook) and its items are linked. The books come from Multibook's journal (already imported by the journal sync), so applying stock never posts a second voucher. Receipts and issues move stock in or out, a transfer moves it between warehouses, and a Q01 adjustment adds or removes by the sign of its quantity. A movement of any other type is left for you to handle by hand.
Getting There
Go to Settings → Multibook, find the Goods receipts card and click Item movements in Multibook. You need access to Multibook settings.
What the List Shows
The list is filled by the Goods receipts step of Multibook sync. Receipts that ANTE sent itself are not listed here; they are on the item receipt.
| Column | What it tells you |
|---|---|
| Movement no. | The document number in Multibook, for example GR0046. |
| Type | R01 receipt, I01 issue, T01 transfer, Q01 adjustment; any other code shows as it is. |
| Posting date | The date the movement was posted in Multibook. |
| Purchase order / Journal | The purchase order a receipt was made against, and the journal Multibook posted for the movement. |
| Status | Posted, or Reversed when Multibook has reversed it. |
| Note | Why a movement is not applied yet: no warehouse mapped for its Multibook site, an item that is not linked, a type ANTE cannot represent, or less stock in ANTE than Multibook moved. |
Common Tasks
Finding a movement
- Open the list
Click Item movements in Multibook on the Goods receipts card.
- Search or filter
Type a movement or purchase order number in Search, or pick a Movement type.
Applying a movement to ANTE stock
Movements are applied automatically by the Goods receipts step of the sync (a few at a time). The ANTE stock column shows Applied to stock, Not applied, Held (ANTE stock kept) or Taken back out (Multibook reversed it, so the stock came back out too).
- Fix what the note says
Map the missing site to a warehouse on the Goods receipts card, or link the item, then run the sync or click Apply to stock on the row.
- Or keep ANTE's stock as it is
Click Hold (keep ANTE stock). The sync leaves that movement alone until Multibook changes it; you can still click Apply to stock later.
When a reversed movement cannot be taken back out
If Multibook reverses a movement ANTE had applied, ANTE takes the stock back out. When part of that stock was already sold or used, ANTE cannot do it: the row shows Reversal not taken out with the reason, ANTE stops retrying, and a Multibook alert is raised. Correct the stock in ANTE (a stock adjustment or a return), then click Retry reversal on the row.
How It Connects
Set up first
- Multibook settings — the Goods receipts card switches the receipt sync on.
Gets its data from
- Multibook sync — the Goods receipts step reads the movements and fills this list.
Feeds into
- Journal Vouchers — the journals Multibook posted for the movements arrive through the journal sync.