ANTE User Manual

Journal Vouchers

A journal voucher is one accounting transaction: a group of debit and credit lines that together balance. Where Journal Entries lists every line on its own, Journal Vouchers lists the transactions as a whole, one row per voucher. It is the place to see everything that reached (or is waiting to reach) the books, whatever its origin: an AI-read invoice, a manual journal, an imported ledger, or an entry ANTE posted for you from another module.

You reach it at Treasury → Accounting → Journal Vouchers.

Journal Voucher List

Posted vouchers are listed by their posting date; drafts, which have no posting date yet, are listed by their document date. The default range is the current month. Click a row to open the voucher.

Accountfilter
Show only vouchers that have at least one line on that account.
Cost Centrefilter
Show only vouchers with a line tagged to that cost centre (see Cost Centres).
Date rangefilter
Limits by posting date (document date for drafts).
Posting Statusfilter
Draft or Posted.
Searchtext
Finds vouchers by title, vendor name or document code.
Posting Date, Doc Date, Entry Datecolumns
When the voucher hit the ledger, the date on the document, and the date it was entered.
Triggered By, Approved Bycolumns
Who started the transaction and who approved it.
Document, Typecolumns
The voucher's title and code, and what kind of document it is (invoice, journal, sales invoice, vendor bill, fund transaction, depreciation and so on).
Lines, Currency, Total Debit, Total Creditcolumns
Number of lines and the voucher totals. When any voucher on the page is in a foreign currency, two further columns give the totals in company currency.
Posting Status, Sourcecolumns
Draft or Posted, and where the lines came from: AI, Manual, System or Opening Balance.

The New journal entry button in the header opens the manual journal form; see New Journal Entry.

Journal Voucher Detail

The header shows the posting badge and a source badge. The summary strip gives the transaction date, posting date, total debit and total credit in company currency, and a Balanced or Out of balance flag. Below it are five tabs.

TabWhat it shows
LinesEach line's number, account, description, cost centre, currency, business partner (only when the voucher has one), rate, debit and credit, plus company currency columns for foreign vouchers. The foot shows per-currency subtotals and the company-currency totals.
DetailsThe voucher record: title, doc code, type, vendor, invoice number, amount, posting and extraction status, source, AI model and whether the lines were reviewed. The View source document button opens the voucher's document page, where you can post or suspend it.
GL ImpactThe lines rolled up per account: Debit, Credit and Net (debit minus credit). It is the voucher's total effect on each ledger account.
AttachmentsThe files behind the voucher, read-only.
ActivityThe audit trail of the voucher, and any corrections submitted against it.

Edit lines

Edit lines appears on a draft manual journal only and takes you to the journal entry form. A posted voucher cannot be edited; suspend it from its document page first, or reverse it.

Reverse a voucher

Reversing is how you correct a posted voucher without erasing history. The Reverse button appears on a posted voucher that is not itself a reversal and has not already been reversed. It opens the Reverse voucher dialog.

Reversal date*date
The date the offsetting voucher is posted. It must fall in an open accounting period. Starts as the original voucher's posting date.
Reason (optional)text
Recorded on the reversal and in the audit log.
  1. Open the posted voucher

    Click the voucher in the list and make sure it shows Posted.

  2. Click Reverse

    Choose the reversal date and, if you wish, type a reason.

  3. Confirm

    ANTE creates a new, already-posted voucher titled “Reversal of …” with every debit and credit swapped, and opens it. The original keeps its lines and gains a Reversed badge.

Worked example

A posted voucher debits Office Supplies 10,000 and credits Accounts Payable 10,000. Reversing it on 5 April posts a second voucher that credits Office Supplies 10,000 and debits Accounts Payable 10,000. Together the two vouchers net to zero in the ledger from 5 April, and both remain visible for audit. A reversal can itself not be reversed; post a new voucher if the correction was wrong.

Period locks apply

The reversal is refused if its date is in a locked period. Pick a date in an open period.

How It Connects

Set up first

  • Chart of Accounts — defines the accounts every voucher line is posted to.
  • Cost Centres — provides the cost centres a line can be tagged with and the list can be filtered by.

Gets its data from

  • Documents — turns an uploaded invoice or receipt into a voucher once the AI has proposed the lines.
  • New Journal Entry — creates a manual voucher.
  • Import Journal Entries — brings in a ledger from another system as vouchers.
  • Payroll Journal — posts each finalized payroll as a voucher to the general ledger.
  • Sales Invoice — posts receivables to the books as vouchers.
  • Purchase Order — and the payables flow post vendor bills and payments as vouchers.

Feeds into

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Documents
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Journal Entries