ANTE User ManualRecord and Pay a Vendor Invoice
When a supplier bills you, ANTE records the payable, tracks what you owe, and settles it from a fund account. This walkthrough follows one bill from entry to fully paid.Before you start
- The supplier exists - you pick it by name. See Suppliers.
- A fund account to pay from - see Fund Account.
- Access to Treasury → Payables → Vendor Invoice.
Full reference: Vendor Invoices.
Go to Treasury → Payables → Vendor Invoice. The cards show how many invoices are Draft, Open, Overdue and Paid, and the total still outstanding.
Click New Vendor Invoice. Pick the supplier, type the supplier invoice number, set the invoice date, and choose payment terms such as Net 30. The due date fills in by itself.
Add a line: choose an item or an expense account, then enter quantity and unit price. Example: one line of 10,000.00 with VAT exclusive adds 1,200.00 VAT, so the total is 11,200.00.
Click Save and post. The invoice becomes Posted: the expense and input VAT are debited and accounts payable is credited. The detail page now offers Pay and Void.
Click Pay. Choose the fund account, enter the amount (or Pay full), and add a bank fee or withholding tax if any. The page shows the balance that will remain.
Click Record payment. A partial payment leaves the invoice Partially paid; the remaining balance stays on the list.
Pay the remaining balance the same way. When the balance reaches zero the status turns Paid and the payments appear in the invoice's payments table. If you entered something wrong before paying, use Void and record it again.
Where to go next
- Vendor Invoices - every field, status and Multibook rule.
- Purchase Order - bill an order straight into a vendor invoice.