ANTE User ManualProcess a Savings Withdrawal
Pay an employee back some of the money saved through a savings deduction: with the next payroll, from a fund account, or as a record of cash already paid. This tutorial explains every field and shows with real figures what each payout method does to the saved balance, net pay and the books.Before You Start
- A savings plan with a balance. A savings deduction type (ticked Savings deduction on the Deduction page) assigned to the employee, with at least one cut-off posted.
- Permission. Process Withdrawals to create, cancel and retry withdrawals; the Savings Withdrawals access permission to see the page.
- For a treasury release, the payroll Release permission as well (without it the Treasury release option and the Retry button do not appear), a fund account with enough money, and a journal account for the savings deduction on the Payroll Journal.
The example is EMP-0003, with a savings deduction of ₱500.00 every cut-off and ₱9,000.00 saved. Their net pay for the next cut-off is ₱14,250.00 before any withdrawal.
Pick the Savings Plan
Open HR → Payroll → Special Pay → Savings Withdrawals. The Balances tab lists one row per savings plan. Find EMP-0003 and read the three figures.
| SavedEverything deducted and posted so far | ₱9,000.00 | |
|---|---|---|
| Scheduled / processingNothing is waiting to go out | ₱0.00 | |
| Available | ₱9,000.00 − ₱0.00 | ₱9,000.00 |
Pay It With the Next Payroll
- Fill in the Withdraw savings dialogAmount*more than 0, up to AvailableType ₱3,000.00, or click Withdraw all to fill in the whole available balance.How is it paid out?*Choose Next payroll. The dialog shows which cut-off will pay it, for example "Paid on [cut-off] (Pending)". If it says no cut-off can take the withdrawal, the employee's next cut-off is already Processed or Approved: return it to pending first.Remarks*The reason, for example "Emergency withdrawal".
- Click Create Withdrawal
The withdrawal is Scheduled and the ₱3,000.00 is reserved, so the same money cannot be withdrawn twice.
| Figure | Before | After scheduling | After the cut-off is posted |
|---|---|---|---|
| Saved | ₱9,000.00 | ₱9,000.00 | ₱6,500.00 |
| Scheduled / processing | ₱0.00 | ₱3,000.00 | ₱0.00 |
| Available | ₱9,000.00 | ₱6,000.00 | ₱6,500.00 |
| Net pay before the withdrawalAlready after the ₱500.00 savings deduction | ₱14,250.00 | |
|---|---|---|
| Savings withdrawalA non-taxable line: it is the employee's own money, not income | ₱3,000.00 | |
| Net pay on the payslip | ₱14,250.00 + ₱3,000.00 | ₱17,250.00 |
Posting is what lowers the saved balance. If the cut-off is returned to pending, the balance goes back to ₱9,000.00 and the withdrawal returns to Scheduled, ready to pay again when the cut-off is reposted.
Pay It From a Fund Account
Withdraw ₱2,000.00 more, now choosing Treasury release (offered only with the payroll Release permission). A Fund account field appears: pick the account that pays (for example Main Bank). The money is paid immediately, the withdrawal moves Processing → Released, and the saved balance drops at once.
| Where | Effect |
|---|---|
| Saved balance | ₱6,500.00 → ₱4,500.00 |
| Fund account | ₱2,000.00 paid out |
| Journal | Debit savings liability ₱2,000.00, credit the fund account's cash ₱2,000.00 |
If it ends as Failed, nothing was paid. Fix the cause and click Retry. If it stays Processing, Retry finishes the job without paying twice.
Record a Payment Made Outside Ante
If HR already handed over ₱1,000.00 in cash, choose Recorded only. Nothing is paid by Ante; the balance is lowered immediately so it matches what the employee received, and the withdrawal is Released straight away.
| Saved after the payroll withdrawal posts | ₱6,500.00 | |
|---|---|---|
| Treasury release | ₱6,500.00 − ₱2,000.00 | −₱2,000.00 |
| Recorded only | −₱1,000.00 | |
| Saved | ₱4,500.00 − ₱1,000.00 | ₱3,500.00 |
Cancel or Retry
- Cancel works on a Scheduled payroll withdrawal while its cut-off is still in time keeping or pending. Enter a reason; the amount returns to Available.
- Retry works on a treasury withdrawal that is Failed or Processing, and needs the payroll Release permission.
What the Job Produces
Every withdrawal stays on the Withdrawals tab with its status, payout method and what paid it. Depending on the method, the job produces a Savings withdrawal line in net pay and on the payslip, a Savings Withdrawal column on the Payroll Register, a debit to the savings liability on the Payroll Journal or Treasury books, and a lower saved balance. When an employee separates, the whole remaining balance is released with final pay automatically. The reference is Savings Withdrawals.