Run Timekeeping for a Cut-off#

Before You Start#

Timekeeping computes each day by comparing what an employee actually did with what they were supposed to do. So the following must already exist:

• Grace periods on the employee's Payroll Group — how many minutes of late, undertime and overtime are ignored.
• A cut-off for the period, from Cut-Off Management.
• Shifts and schedules: Shift Management, Schedule Management and Employee Scheduling. See Set Up Shifts and Schedules.
• Holidays for the year, so holiday days are recognised.
• Approval Configuration — who approves overtime, leave and other filings.
• Punches arriving: from a device (Biometrics and Face Scan Logs), the Time Tracker Logs, or a file through Time Importation. All of them end up in Raw Logs. See Track Work Time.

How a Day Is Computed#

On 18 June Leonard has one punch: in at 10:09 AM, out at 07:43 PM, and an approved overtime filing for 2 hours. ANTE compares the punch with his shift and produces the figures below — you never type these, and you only change them when something is wrong.

Run the Cut-off#

Choose your role; each tab covers what that person does during the cut-off.

Timekeeper / HRSupervisorPayroll

1. Open the cut-off

   Go to Manpower → Payroll → Payroll Time Keeping, stay on the Active tab and click the cut-off (here 15 – 27 Jun 2026).

   

2. Compute the employees

   An employee with no data yet shows Click to process; clicking it computes that person. To compute or refresh everyone, use Recompute All and confirm. It runs in the background with a progress dialog you can minimise.

3. Open an employee and read the daily columns

   Click the employee. Each day shows late, work time, overtime (computed, for approval, approved), undertime, night differential and whether the person was present.

   

4. Check for conflicts

   Open Other Info → Conflicts for the employee. Red items such as Missing Log or Missing Time Out are days that need a fix before you submit.

5. Fix the days that are wrong

   Right-click the day for its actions. Items are hidden when you lack the permission or the cut-off is locked.

   What is wrong	Do this	Result
   A punch is missing	Other Info → Raw Logs → Create Logs	The day recomputes with the new punch
   The wrong shift applied	Right-click → Adjust Shift	The day uses the chosen shift
   A one-off figure is wrong	Right-click → Modify Time	Your values replace the computed ones; the audit log keeps the reason
   Worked on a rest day	Right-click → Enable Day (optionally choose the work shift; empty uses the default, ending at the built-in 8-hour flexitime), or the employee files Rest Day Work (the shift is shown read-only)	The day is computed on that work shift and its hours are credited at the rest-day rate; time after the shift needs an approved overtime filing
   Holiday pay is wrong	Right-click → Enable Holiday Pay / Disable Holiday Pay / Reset Holiday (Auto)	Holiday eligibility is forced or returned to automatic
   Overtime is waiting	Click the FA value and confirm	It moves to approved (APP) and becomes payable

   

6. Create missing logs

   Open Other Info → Raw Logs → Create Logs.

   Date In

   The calendar date of the time-in.

   Time In

   The time the person came in. New rows start with sample times — always change them to the real ones.

   Date Out

   The calendar date of the time-out (the next day for a night shift).

   Time Out

   Must be after Time In. A row that is not is flagged.

   Add Row

   Adds another in/out pair, for a day with more than one punch.

   Reset

   Goes back to a single starting row.

   Submit

   Creates the logs. If they overlap existing logs, you are asked to Delete & Continue, which replaces the overlapped logs.

   

7. Adjust the shift
   Select New Shift

   The shift to use for this one day, picked from the company's shifts. The dialog shows its code, type, work hours and break first.

   Clear Adjustment

   Removes the adjustment so the day returns to the employee's own schedule. It asks you to confirm.

   ℹ️

   Info

   If the employee has a pending overtime filing that overlaps the new shift, you are asked to confirm (Change Shift & Cancel OT): the pending filing is cancelled and the employee must re-file. Approved overtime is not affected.

   

8. Modify the time by hand

   The dialog shows the Computed figure next to an editable Override for each field.

   Work Hours

   The hours credited for the day.

   Night Differential

   Night-shift hours credited.

   Overtime (Approved)

   Approved overtime hours that will be paid.

   ND Overtime (Approved)

   Approved overtime that falls in night-differential hours.

   Late

   Minutes counted as late.

   Undertime

   Minutes counted as undertime.

   Reason code

   Required. Why the change is needed, picked from a list (for example Data correction or System or device issue).

   Reason

   Required, at least 3 characters. It is recorded in the audit log.

   Clear

   Removes the override so the day shows its computed values again.

   

9. Recompute after fixing

   Right-click → Recompute Time for one day, or Recompute All for the cut-off, so edits to punches, shifts and filings show up in the totals.

10. Resolve overtime exceptions and submit

    Clear any items in Overtime Exceptions, then click Submit for Payroll and confirm. Submitting covers every branch, so only a company-wide (all-branch) timekeeper can do it; a user limited to some branches is refused.

    ⚠️

    Warning

    Submitting locks the cut-off. Check conflicts and approve overtime first.

Adjust a Cut-off's Dates#

Sometimes one period has to close early or late — a holiday, an early December payroll — without changing the cut-off schedule itself. On the Active tab, right-click the period and choose Adjust dates. You need the Cut-off: Update permission.

The rules the system applies for you:

• The neighbour follows. Move the end date and the next period starts the day after it; move the start date and the previous period ends the day before. No day is ever in two periods or in none.
• Every period that changes must still be in Timekeeping. If the neighbour that would change has been submitted, approved or posted, the adjustment is refused. A neighbour that does not change does not block you.
• A neighbour cannot disappear. It keeps at least one day; move dates in smaller steps if you need more.
• Attendance moves with its days. A day that changes period keeps its time edits and approvals, and both periods are recomputed.
• If the next period does not exist yet, it is created now, starting the day after your new end date and ending where the schedule ends it.
• A different month or year needs your confirmation. Payroll counts a period in the month and year of its end date (contributions by month; tax and 13th month by year).

Troubleshooting#

What Submit Produces and Where It Goes Next#

Next, open Payroll Center and continue with Process Your First Payroll.

Where to Go Next#

• Payroll Time Keeping — the full reference, including per-day actions, modifying time, adjusting a shift, Other Info and Day Detail.
• Track Work Time — how punches get captured.
• Set Up Shifts and Schedules — the schedules a day is measured against.
• File and Approve a Leave Request — the approval flow behind filings.
• Process Your First Payroll — what happens after you submit.
• File and Approve a Request — how the filings that feed the timesheet are filed and approved.