Alphalist Breakdown#

Accessing the Breakdown#

1. Open the Alphalist Report and set the Year
2. Click any employee's row

The breadcrumb reads Manpower › Reports › Alphalist Report (1604-C) › [Employee Name]. Use Back at the top of the page to return to the report at the same year.

Employee Details#

The top of the page identifies the employee and the year being reported:

• Employee Code, TIN, Branch
• BIR Status Code — the employee's BIR employment status code
• Employment Period — contract start through end (or "Present")
• Monthly Rate, Employer, Year
• A Minimum Wage Earner badge, shown only when the employee is flagged MWE
• A Separation badge, shown only when the employee separated within the reported year — its value is the BIR alphalist reason-of-separation code (T, R, D, or TR) from the employee's separation type, or T if the type has no code mapped

The Four Headline Figures#

Four cards summarize the year at a glance:

Computation Checks#

Above the annual statement, a chip reads either "Computation verified · N checks" (every identity ties out) or "N check(s) need review". The checks independently re-add the figures in your browser from the posted cutoffs and re-verify identities such as:

• Item 52 = Item 19 − Item 38 (taxable identity)
• Item 38 sums correctly from its component lines
• The 13th month non-taxable/taxable split adds up and respects the pool ceiling — a previous employer's 13th month and other benefits (when recorded) reduce that ceiling before this split is checked
• Item 26 = previous-employer withholding + payroll withholding ± final-pay settlement (tax reconciliation)
• For a declared MWE, the RR 11-2018 exempt items 29-33 (statutory minimum wage, holiday pay, overtime pay, night shift differential, hazard pay) foot to the amount folded into Item 38 — shown as not applicable for a non-MWE, and noting when the figures were reconstructed from the declaration or had to be capped
• The annual statement ties to the posted payroll cutoffs listed below it

If any check is off, a warning banner appears above the statement naming how many checks need review — the affected section's badge also turns to a warning so you can find it quickly.

The Annual Statement (BIR 1604-C / 2316)#

A composition bar shows the split between non-taxable and taxable compensation against the Gross Compensation total, followed by the full derivation broken into sections. Every money line is shown with the BIR item number it feeds, where the certificate prints one.

Schedule 2 — Minimum Wage Earner#

Shown only when the employee has an active, signed MWE declaration for the year. The rate basis method, minimum daily rate, daily/monthly/annual statutory minimum wage, factor used, wage order number, and wage board region all come from that signed declaration's snapshot — not re-derived at breakdown time — alongside Declared by and the date it was signed. The MWE-specific holiday pay, overtime pay, night shift differential, 13th month & other benefits, and de minimis benefits for the year are still live year sums of what was actually paid.

These figures are reporting context. What actually got exempted from this employee's tax — the amount folded into Non-Taxable / Exempt (Item 38) above and printed on the BIR 2316 certificate's items 29-33 — is resolved cutoff by cutoff: a cutoff payroll stamped as exempt at withholding time reads that stamp, a cutoff posted before the declaration existed (the mid-year case) is reconstructed from this signed declaration's rate, and a cutoff the engine judged paying above the minimum wage at the time is correctly left taxable rather than retro-exempted. For a mid-year declaration, that reconstructed portion is also what refunds on the employee's next payslip. The Computation Checks above call out a year with any reconstructed cutoffs, and flag when a requested exemption had to be capped.

If the live rate derivation no longer matches what was signed (a raise, a wage order update, or a payroll-group change since), the section's badge shows a Stale chip — hover it for the reason. The certificate still prints the signed snapshot; re-confirm or re-declare on Minimum Wage Compliance once the drift is reviewed.

Posted Payroll Cutoffs#

Below the annual statement, a table lists every posted payroll cutoff that contributed to this employee's year — cutoff period, branch, and the full per-cutoff pay breakdown (gross pay, basic pay, overtime, holiday, night differential, de minimis, allowances, 13th month, government contributions, tax withheld, net pay) — with column totals across the bottom. These totals are what the annual statement's figures tie out against. A cutoff withheld under the employee's fixed withholding tax setup shows a Fixed chip next to its Tax Withheld figure.

Exporting#

Click Export Excel at the top of the page (or on the cutoffs table) to download this single employee's annual statement and cutoff breakdown as an Excel file.

Related Topics#

• Alphalist Report — the list this breakdown drills into
• BIR 2316 Certificates — the same figures printed as each employee's certificate
• Separation Pay — releasing a final pay package is what produces this page's Final-Pay Settlement section
• Employee Records (HRIS) — Previous Employer (tax year) — where HR enters the prior employer's income that produces this page's Previous Employer section
• Minimum Wage Compliance — where the signed declaration behind this page's Schedule 2 section is created and re-confirmed