Salary Detail#

Summary tab#

The Summary tab is laid out like a paper payslip. At the top is a prominent Net Pay figure, followed by two columns:

• Earnings (left) — basic pay, allowances, any manual salary adjustments, and (where applicable) year-to-date figures.
• Deductions (right) — government contributions, tax, loans, and any manual deductions. When a year-end tax true-up adjustment applied to this cutoff, Tax shows the per-cutoff base amount and a separate line shows the reconciling difference (negative means a refund) — the two lines sum to the actual tax withheld. That line reads Tax Adjustment (Annualization) for the ordinary year-end true-up, or Tax Refund (Minimum Wage Exemption Correction) when this cutoff instead settles a mid-year MWE declaration's correction for earlier cutoffs — never both on the same cutoff. When a fixed withholding tax setup was consulted for this cutoff, the Tax line carries an extra annotation naming the setup, and its wording depends on what happened: when the fixed amount was applied, it names the setup and shows what the BIR table would otherwise have withheld; when the amount had to be capped to the employee's available net pay, it shows the shortfall that went unwithheld and flags the cutoff for review; when the setup's period clashes with the payroll group's withholding period, it says the table was applied instead and flags the cutoff for review; and when the employee is a declared minimum-wage earner, it says the setup was not applied because the exemption takes precedence. Separately, when the employee has Projected Bonus Tax Smoothing set and it changed this cutoff's tax, the Tax line carries a note reading "Includes bonus tax smoothing" — it names the peso amount added to this payday's tax computation for the expected bonus excess, alongside what the BIR table alone gives for the taxable income by itself. If a bonus paid through this same payroll cutoff pushed the employee over the ceiling, the note also shows how much of that bonus was already taxed in advance, so it isn't taxed twice.

Manual adjustments that were added for this cutoff are marked with an indicator. Click an adjustment to open its Adjustment Details dialog, where you can review it and delete it (see Adding and removing adjustments).

Day Breakdown tab#

The Day Breakdown tab shows one row per day in the cutoff, with a totals row at the top. For each day it breaks the figures into:

• Deductions — Late, Undertime, Absent, and the deduction total. When the payroll group prices days Per scheduled hour, the Day Rate shows the hours behind the day's worth (for example "10.00 h scheduled × 86.71 = 867.08") and an absence shows the hours docked. A day marked "priced at one daily rate — shift has no scheduled hours" fell back to a flat daily rate because its shift has no work hours set; fix the shift and recompute.
• Basic Pay — shown for Daily Rate employees.
• Additional Earnings — Rest Day, Overtime, Night Differential, Night-Differential Overtime, Special Holiday Pay, Regular Holiday Pay, and the earnings total.

A Day Rate column shows the rate applied for that day.

A small warning icon next to the Date on a day means that day is the one a legacy "attendance changed after computation" reason (see below) refers to — hover it for the reason. This only appears on older, pre-freeze cutoffs.

This tab does not appear for Fixed Rate employees, whose pay is not computed day by day.

Computation Summary tab#

The Computation Summary tab explains how every amount was derived. It has two columns:

• Computation Basis (left) — the settings and rates that drive the computation:

  • Payroll Period Type and Computation Type (Monthly, Daily, or Fixed Rate)
  • Salary Rate — monthly rate, daily rate, hourly rate, and the basic salary for the cutoff. For a daily-rate employee the basic salary is the sum of the day rates in the cutoff; a rest day the employee worked enters it at the hours actually rendered (worked hours ÷ 8 × daily rate, capped at one day), the same base the rest-day premium is computed on, so Basic Salary less absences and late/undertime always equals Basic Pay. A partially worked Extra Day is prorated the same way; a full Extra Day is unaffected
  • Deduction Period — the period used for Withholding Tax, SSS, PhilHealth, and Pag-IBIG. For an employee with a fixed withholding tax setup in force, the Withholding Tax period shown is the setup's own period, not the payroll group's.
  • Deduction Basis — the basis used for SSS and PhilHealth
  • SSS Computation — amount basis, employee share, employer share (including Employees' Compensation), Mandatory Provident Fund, and Monthly Salary Credit
  • PhilHealth Computation — percentage, amount basis, minimum/maximum contribution, and employee/employer shares
  • Pag-IBIG Computation — percentage, amount basis, and employee/employer shares
  • Tax Computation — taxable income basis, taxable offset, percentage, fixed amount, and tax total. When the employee has a Taxable allowance for the cutoff, Total Taxable Allowance breaks out into two sub-rows: Withheld at source (regular compensation) (the part taxed every cutoff, from allowance types whose Tax treatment is set to Regular compensation) and Above the other-benefits pool ceiling (the part of an Other benefit allowance type that spilled over the annual ceiling and became taxable)

• Tax Computation & Salary Breakdown (right) — the tax computation alongside the salary breakdown for the employee's rate type (Monthly, Daily, or Fixed). Loans and allowances are summarized here too, and — if this cutoff has any — a Carry-over (previous cutoff) group is itemized here as well, with its own total, so the breakdown still adds up to Gross Pay (see Carry-over (previous cutoff)). As in the Summary tab, manual adjustments are clickable and open the Adjustment Details dialog.

Raw Logs tab#

The Raw Logs tab shows the employee's underlying timekeeping records for the cutoff period. It is read-only here — you cannot edit time records from the Salary Detail page. To edit attendance, use the View Timekeeping action (below) or the Payroll Time Keeping screens.

Add a salary adjustment#

1. Click Add Adjustment in the page header
2. Choose Adjust Salary
3. In the dialog:
   • Adjustment Type (required) — select Salary Increase or Salary Deduction
   • Adjustment Title (required) — a short label for the adjustment
   • Adjustment Amount (required) — a positive amount greater than 0
   • Count toward 13th month pay — a checkbox, unchecked by default. It appears only when the company's 13th Month Pay settings are set to Set individually per adjustment; otherwise the company-wide rule decides and this checkbox does not appear. Leave it unchecked for refunds, overtime, and holiday pay — the employee is paid the full amount either way, and the checkbox only affects the 13th-month figure.
4. Click Save

Choosing Salary Deduction applies the amount as a reduction; you still enter a positive number.

Add an allowance#

1. Click Add Adjustment, then Add Allowance
2. In the dialog:
   • Allowance Type (required) — pick from the list of configured allowances (the field is searchable)
   • Allowance Amount (required) — a positive amount greater than 0
3. Click Save

Add a deduction#

1. Click Add Adjustment, then Add Deduction
2. In the dialog:
   • Deduction Title (required) — a short label for the deduction
   • Deduction Amount (required) — a positive amount greater than 0
3. Click Save

Remove an adjustment#

1. On the Summary or Computation Summary tab, click the manual adjustment you want to remove
2. The Adjustment Details dialog opens, showing the adjustment Type, Title, Amount, Created date, and — for a Salary adjustment — its 13th Month treatment
3. Click Delete Adjustment and confirm

Note: Deleting an adjustment triggers a salary recomputation, so the figures on the page will update.

Once the cutoff is POSTED, Delete Adjustment no longer appears — a posted payslip is final, so it can no longer be changed or deleted. The dialog's notice explains this, and the adjustment's 13th Month treatment can still be reclassified even then (see below) — reclassifying does not touch the payslip.

Reclassify a salary adjustment's 13th month treatment#

This applies only to a Salary adjustment — the only kind that can fold into basic pay for 13th-month purposes.

1. On the Summary or Computation Summary tab, click the salary adjustment
2. In Adjustment Details, find the 13th Month row. It reads Counted or Not counted.
3. If the company's 13th Month Pay settings are set to Set individually per adjustment, a button next to the status lets you switch it — Count it or Don't count. Under either of the other two company-wide modes, the row instead reads (company setting) and there is no button, because the company-wide rule decides regardless of this adjustment's own setting.

Reclassifying changes only the 13th-month figure — the employee's gross pay, net pay, payslip, and government-contribution bases are unchanged either way. Because the 13th-month accrual is recalculated live every time it's viewed, this correction applies immediately, even on an already-posted cutoff — no unposting or recomputation needed.

Add / Adjust dialog fields#

Adjustment Details dialog#

Review how an employee's net pay was computed#

1. Open the cutoff's Payroll Summary and click the employee's row
2. Stay on the Summary tab to see earnings, deductions, and net pay
3. Switch to Computation Summary to see the rates, contribution breakdowns, and tax computation behind those figures
4. Switch to Day Breakdown to check the day-by-day deductions and earnings (non-fixed-rate employees)

Add a one-time allowance for a cutoff#

1. Open the employee's Salary Detail
2. Click Add Adjustment › Add Allowance
3. Select the Allowance Type and enter the Amount
4. Click Save — the salary recomputes with the new allowance included

Correct attendance behind a salary figure#

1. Open the employee's Salary Detail
2. Click View Timekeeping to open their timekeeping for the cutoff
3. Make the corrections in timekeeping, then return to review the updated salary

Remove an adjustment you added by mistake#

1. On the Summary tab, click the adjustment indicator
2. In Adjustment Details, click Delete Adjustment
3. The salary recomputes without the adjustment

Only available before the cutoff is POSTED — once posted, the payslip is final and Delete Adjustment no longer appears.

Correct a refund or overtime wrongly counted toward 13th month pay#

1. On the Summary or Computation Summary tab, click the salary adjustment
2. In Adjustment Details, find the 13th Month row and click Don't count (or Count it to reverse it)

Only offered when the company's 13th Month Pay settings are set to Set individually per adjustment. The employee's pay is unaffected — this only corrects the 13th-month figure, and it works even on an already-posted cutoff.