ANTE User Manual

BIR 2316 Certificates

BIR Form 2316 is the Certificate of Compensation Payment / Tax Withheld you issue to every employee for the year. This page lists every employee with posted payroll for the selected year — the same annual figures as the Alphalist Report — and generates the certificate PDF, one employee at a time or the whole company in a single batch.

BIR 2316 Certificates — one row per employee, with a PDF download per row and a batch download above the table

Accessing BIR 2316 Certificates

  1. Click Manpower in the sidebar
  2. Open Reports
  3. Select BIR 2316

The breadcrumb at the top of the page reads Manpower › Reports › BIR 2316.

Filtering

  • Year — the filing year (defaults to the current year)
  • Search Employee — narrow the table to one employee

Filed Banner (Read-Only)

This page has no Finalize filing button of its own — the annual Alphalist Report covers the 2316 batch too, since both are generated from the same rows in one pass. Once that year's Alphalist has been finalized, a read-only banner appears here reading Filed on [date] by [name], with a Download button for the stored As-filed 2316 PDF — the exact batch certificate file rendered and saved at finalize time — and a History button showing every version ever finalized for the year.

A Live data differs from the filed version badge appears when the live certificates no longer match the filed totals — for example after a later payroll correction. Finalizing, amending, and switching between As-filed and live views all happen on the Alphalist Report; see that page for the full finalize / amend workflow.

The Certificate Table

ColumnMeaning
Employee Code / Employee NameIdentifies the employee
TINThe employee's Tax Identification Number
Gross CompensationTotal annual compensation
Total Non-TaxableExempt income for the year
Total TaxableTaxable compensation for the year
Tax WithheldTotal tax withheld as adjusted for the year
CertificateA PDF button that downloads that employee's certificate

Downloading a Certificate

  • Click PDF on any row to download that employee's certificate
  • Click Download All Certificates above the table to generate one PDF covering every listed employee, one page per employee

Previous Employer (Part III)

Part III of the printed certificate — the previous employer's TIN, name, address, ZIP code, and Items 22–23 — is filled in only when HR has recorded a Previous Employer (tax year) record for that employee and year; it prints blank otherwise. When it's filled, Item 22 is the previous employer's taxable compensation and Item 23 is Item 21 + Item 22 — the consolidated base the certificate's tax due is computed on. The amounts also appear as the 25B line on the Alphalist Breakdown's Tax Reconciliation and its own Previous Employer section for that employee.

Minimum Wage Earner Exemption (Items 29-33)

For a declared Minimum Wage Earner, the printed certificate fills Items 29 through 33 with the RR 11-2018 exempt figures: the statutory minimum wage (Item 29, net of the SSS/PhilHealth/Pag-IBIG employee-share contributions withheld from it), holiday pay (Item 30), overtime pay (Item 31), night shift differential pay (Item 32), and hazard pay (Item 33). These items print only for a declared MWE — they stay blank for everyone else. They are components of the certificate's Total Non-Taxable (Item 38) total, not additions to it, so Item 38 still equals the sum of Items 29 through 37.

Hazard Pay (Item 33) Always Prints ₱0.00

The hazard pay exemption legally requires a DOLE-certified hazardous work assignment, with the period and amount justified as an attachment to the filing. ANTE does not yet track that assignment, so it is never claimed — the certificate prints a truthful ₱0.00 rather than leaving the line blank, since the line is applicable to an MWE's certificate.

Reviewing the Computation

Click anywhere on a row, or click directly on the Gross Compensation, Total Non-Taxable, Total Taxable, or Tax Withheld amount, to open the Certificate Computation dialog for that employee — the certificate's own figures broken into the same BIR item numbers the printed form uses:

SectionWhat it shows
Non-taxable / exempt income (Item 38)13th month pay & other benefits within the threshold (Item 34), de minimis benefits (Item 35), SSS/GSIS/PHIC/Pag-IBIG contributions and union dues (Item 36), other non-taxable compensation (Item 37), totaled at Item 38
Taxable income (Item 52)Basic salary (Item 39), other taxable allowances (Item 44A), taxable 13th month excess (Item 48), other compensation (Item 51A), totaled at Item 52
Summary (Part IV-A)Gross compensation income (Item 19 = Item 38 + Item 52), less total non-taxable (Item 20), taxable compensation income (Item 21), tax due (Item 24) — computed on Item 21 plus the previous employer's Item 22 (see Previous Employer (Part III) above) when one is on record for the year
Taxes withheldWithheld January to November, withheld December (year-end adjustment), over-withheld tax refunded, present and previous employer, total taxes withheld as adjusted (Item 26 = Item 25A + Item 25B)

Whether a period's withholding came from the BIR table or an employee's fixed withholding tax setup, it is treated the same way here — a fixed-plan variance against the tax due is expected and gets settled by the same year-end true-up as a table-based shortfall or refund.

Final Pay and the Certificate

For a separated employee with a Released Separation Pay package this year, the certificate's figures already include it — exempt separation pay and de-minimis leave conversion ride the De Minimis (Item 35) and Other non-taxable (Item 37) lines, taxable separation pay and leave conversion ride the taxable total, and any collected tax deficiency rides the December withholding figure. The Certificate Computation dialog does not show a separate final-pay line — the same effect is itemized on the Alphalist Breakdown's Final-Pay Settlement section for this employee.

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