ANTE User Manual

Shift Management

A Shift defines a work pattern — the hours, break rules, and (for fixed-time shifts) the start and end times an employee following it is expected to work. Shifts are the building block for Schedules: each day of a schedule points at one shift. Shift Management is where you create, edit, and bulk-import the shifts your company uses.

Opening Shift Management

  1. Click Manpower in the sidebar.
  2. Open Scheduling.
  3. Click Shift Management (/manpower/scheduling/shift).

The Shift List

Every shift your company has defined appears in a single list — there is no pagination and no column-visibility toggle. Each row shows:

  • The Shift Code and a type badge.
  • The Description, or "No description" if none was entered.
  • Work, Break, and Span hours.
  • The shift's start → end time (fixed-time shifts only) and its created date, on the right.

Above the list:

  • A search box matches against both the Shift Code and the Description.
  • A shift-type filter narrows the list to one shift type.
  • A sort control orders the list by Code (A–Z), Recently created, or Shift type.
  • Clear filters appears once a search term or filter is active.

Click a row to open that shift's Detail page. If you have the Shift create permission, Add Shift and Import appear at the top right.

Tip

The list loads up to 1,000 shifts in one request. If your company has more than that, a banner at the bottom reads "Showing the first N of Total shifts. Narrow your search to see the rest." — narrow the search or filter to find shifts beyond the cap.

Creating a Shift

  1. Open Shift Management and click Add Shift
    Requires the Shift create permission.
  2. Fill in the form
    See the field reference below.
  3. Click Create Shift
    The new shift appears in the list.
FieldRequiredNotes
Shift CodeYesIdentifying code, e.g. REGULAR-9TO6.
Shift TypeYesTime Bound (fixed start/end times), Flexitime and Extra Day (a target number of working hours, no fixed clock), Rest Day, or Auto Fill.
DescriptionNoFree text, up to 500 characters, with a live count as you type. Explains what the shift is for and who it applies to — useful since a code like REGULAR-9TO6 says nothing on its own. Shown on the list row and on the shift's Detail page; "No description" appears when left blank.

Time Bound shifts

Add one or more time intervals (Start Time / End Time); click Add Time Interval for more than one. On any interval after the first, you can mark it as a break instead of work time. A summary banner shows the computed target working hours, break hours, and net work hours (span minus break) as you edit the intervals.

Flexitime, Extra Day, and Auto Fill shifts

These types have no fixed clock — instead you enter the target Working Hours (required for Flexitime and Extra Day) or Auto Fill Working Hours (required for Auto Fill).

Holidays are never auto-filled: on a holiday, an Auto Fill shift reads as a holiday instead of a worked day unless the employee has an attendance record for it — a punch, a Time Tracker session, or an approved Certificate of Attendance.

Break configuration

When the shift has no explicit break interval, a Flexible Break Hours field sets a flat break duration. If it's greater than zero, a Deduct meal break automatically checkbox appears — turning it on adds a meal break threshold (hours) field, so the break is only deducted once a shift runs past that many hours.

Shift Details

Clicking a row opens the shift's Details page, with Edit and Delete actions (subject to your permissions).

  • Shift Info — Shift Code, Shift Type, Start Time, End Time, and Description.
  • Working Hours — Total Work Hours, Break Hours, Target Hours, Shift Break Hours.
  • Time Schedule (Time Bound shifts only) — one row per interval, with Start Time, End Time, Work Hours, Type (Work Time / Break Time), and Night Shift (Yes/No).
Warning

This action cannot be undone. Shifts in use by schedules cannot be deleted.

Bulk Import

Click Import on the Shift Management list to open the import dialog (Shift create permission required). The flow has four stages:

  1. Upload — click Download Template for a blank Excel workbook, fill it in, then drag it into the upload zone (or click to browse) and click Upload & Validate.
  2. Validate — the dialog reports how many rows are valid, have warnings, or have errors. Rows with errors cannot be imported until fixed and re-uploaded; rows with warnings can be selectively approved.
  3. Review — if there are warnings, check the rows you still want to import and click Approve & Process.
  4. Import — the dialog shows how many rows were created, updated, or failed, then click Done.

A shift code that already exists in your company is updated by the import; a new code is created.

The Description column

The template's last column (column 9, after Total Work Hours) is Description — optional free text, up to 500 characters. A row whose description exceeds 500 characters fails validation.

Tip

If you already downloaded an older 8-column template, it still imports fine — the missing 9th cell is simply read as blank. And re-importing an older (or blank- description) file to update an existing shift does not erase a description that was already set — only a non-empty Description cell overwrites it.

Common Tasks

I want to…Do this
Find a shift by what it's for, not just its codeUse the search box on Shift Management — it matches both Shift Code and Description.
See only one kind of shiftUse the shift-type filter next to the search box, or the Shift type sort option.
Bulk-create or update many shifts at onceClick Import, download the template, fill it in (Description is optional, last column), and upload it.
Explain what a shift like REGULAR-9TO6 is forOpen the shift, click Edit, and fill in the Description field.
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Holiday Configuration
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Schedule Management