ANTE User Manual

HR Settings

HR Settings is the centralized configuration page for company-wide HR settings in the Manpower module. It is reached at Manpower → Configuration → Settings (/manpower/configuration/settings).

HR settings that were previously scattered — Time Tracker controls, overtime filing rules, payroll thresholds, and email notifications — are all managed here. Login Security (new-device email verification, password expiry/history, idle timeout, and other sign-in policies) is a cross-cutting account control and remains on the global Company Information page under Settings.

HR Settings — every company-wide Time Tracker, overtime, payroll, and email-notification rule in one place

Accessing HR Settings

  1. Click Manpower in the sidebar.
  2. Open Configuration.
  3. Click Settings.

Access to this page requires Administrator or Full Access permission. If you do not have this permission, the page will show a message that you do not have access to manage these settings.

Settings Groups

The page is organized into four groups, each covering a different domain.

Time Tracker

Company-wide rules for the Time Tracker widget on employee dashboards, which every employee sees and can use.

The widget itself is always available to everyone — the settings below don't turn it on or off; they decide whether a session on it counts as real attendance. The Enable Time Tracker switch on a schedule (Manpower → Scheduling → Schedule Management, off by default) controls whether people on that schedule can clock real attendance through the widget. Anyone whose schedule has it off, or who has no employee record at all, can still use the widget to track time against their tasks — it's just labelled "task time only" and never reaches the DTR or payroll.

SettingDescription
Require face photo to clockWhen on, a camera dialog opens every time an employee clicks Start work or Stop work on a session that will count as attendance. The captured photo is stored with the time log (viewable by HR on the raw log). Task-time-only and kiosk-linked sessions never prompt for a photo. When off, employees clock in/out with no camera step.
Restrict to whitelisted IPsWhen on, an employee starting a session from an IP address outside the whitelist below (or outside their own per-employee allowed IPs — see Per-employee allowed IPs on the Employee Edit page) does not get blocked; their session is downgraded to task time only instead of real attendance.

IP Whitelist Editor

The whitelist editor appears only when Restrict to whitelisted IPs is turned on.

  • Add an IP address: Type a single IP address (e.g. 203.0.113.5) or a CIDR range (e.g. 203.0.113.0/24) into the input field and click Add, or press Enter.
  • Add your current IP: Click Add my current IP to automatically detect and add your current network address.
  • Remove an IP: Click the × button next to any listed address to remove it.
Warning

If IP restriction is on and the whitelist is empty, no employee's session can count as attendance — every session, from any network, is downgraded to task time only. Add at least one address before enabling restriction.

Overtime / Timekeeping

Controls how overtime can be filed.

SettingDescription
Allow Filing Without LogsWhen on, employees and administrators can file overtime even if there are no matching time logs for that period. When off, overtime filing requires matching time log records.
Rest Day Work Requires a Time WindowOff by default. When on, a Rest Day Work filing submitted without both Time From and Time To is rejected.

Payroll

Configures payroll computation thresholds.

SettingDescription
Other Benefits Pool ThresholdThe annual tax-exempt ceiling for other benefits under the TRAIN Law — currently ₱90,000. ANTE tracks this as a statutory value by its law-effectivity date: by default the company follows the statutory value automatically, so a future law change applies with no action needed. The field shows whether the company is currently following the statutory value or has a company override active. To set an override, enter a value from ₱1,000 to ₱10,000,000 and click Save when the button appears, then confirm in the dialog that opens; a Use statutory value button then appears to clear the override and resume following the statute. If any payroll cutoffs were already posted this year, a follow-up message after saving tells you exactly how many — they were computed under the previous effective value and must be recomputed for the change to take effect on those records.
Set Gross Pay Decimal PlacesOff by default. Controls how Gross Pay is shown on screen and written into the Payroll Register, Payroll Summary and CSV exports. Turn it on to reveal Decimal Places (0 to 6, blank = full precision) and Round Off. With Round Off on the value is rounded; with it off the extra digits are simply dropped (for example, 19,358.2133 becomes 19,358.21). This is a display setting only — the stored payroll figures never change, so no cutoff needs recomputing, and bank files always use 2 decimal places regardless. Use it when you reconcile Gross Pay by hand or key totals into a bank portal and need the column to add up exactly as printed.
Set Net Pay Decimal PlacesOff by default. The same three controls as Gross Pay above, applied to Net Pay in the report exports (not on screen). The two settings are independent — Net Pay is the disbursed figure and stays aligned with the bank file, so you can set one without affecting the other. Also display-only: stored payroll figures are untouched. If your company had already chosen a Decimal Places value before, that choice was kept as-is; only companies that had never set one had this toggle turned off to match its new default.
Year-End Tax Annualization (True-Up)On by default. Reconciles each employee's withholding tax against their annual tax due under BIR RR 11-2018 — over-withheld tax is refunded and any shortfall is collected on the year-end payroll run, folded directly into that run's Tax figure. Turn it off to keep withholding strictly per-cutoff, with no year-end reconciliation.
Annualization Start MonthShown only while the toggle above is on. Choose the month annualized withholding begins, or leave it at the default December only to apply the whole true-up on the year's final payroll run. Picking an earlier month spreads the reconciliation across every run from that month through December instead of settling it all at once.

Email Notifications

Controls whether ANTE sends confidential HR emails to employees. When a toggle is off, the information is still available in-app — nothing confidential is sent over email.

SettingDescription
Payslip EmailsWhen on, employees receive a payslip email (showing net pay) every time payroll is posted. When off, employees view their payslip in-app only.
HR Filing EmailsWhen on, employees receive email notifications when a filing is submitted, approved, or rejected (emails include leave or overtime details). When off, employees view filing status in-app only.

Common Tasks

Enable the Time Tracker Widget for a schedule

The Time Tracker widget is enabled per schedule, not here. To turn it on:

  1. Go to Manpower → Scheduling → Schedule Management.
  2. Open the schedule you want to change (or add a new one).
  3. Turn on the Enable Time Tracker toggle.
  4. Save the schedule.

Employees assigned to that schedule will immediately see the Time Tracker widget on their dashboard.

Require a face photo on every clock event

  1. Go to Manpower → Configuration → Settings.
  2. In the Time Tracker group, turn on the Require face photo to clock toggle.

From this point on, employees must capture a photo each time they time in or out using the dashboard widget.

Restrict clock-in/out to specific networks

  1. Go to Manpower → Configuration → Settings.
  2. In the Time Tracker group, turn on Restrict to whitelisted IPs.
  3. Add the allowed IP addresses or CIDR ranges using the whitelist editor.

Employees on networks not in the whitelist will see an error when they try to time in or out.

Allow overtime filing without time logs

  1. Go to Manpower → Configuration → Settings.
  2. In the Overtime / Timekeeping group, turn on Allow Filing Without Logs.

Require a time window on Rest Day Work filings

  1. Go to Manpower → Configuration → Settings.
  2. In the Overtime / Timekeeping group, turn on Rest Day Work Requires a Time Window.

From this point on, a Rest Day Work filing submitted without both Time From and Time To is rejected.

Update the Other Benefits Pool Threshold

By default the threshold follows the current statutory value (₱90,000 under the TRAIN Law) automatically — no action is needed when the law changes. Follow these steps only to set a company-specific override:

  1. Go to Manpower → Configuration → Settings.
  2. In the Payroll group, change the number in the Other Benefits Pool Threshold field (must be between ₱1,000 and ₱10,000,000).
  3. Click Save (the button appears when the value differs from the currently effective value), then confirm in the dialog that opens. This sets an explicit company override that stays fixed even if the statutory value changes later.
  4. If any payroll cutoffs were already posted this year, a warning after saving tells you how many — they were computed under the previous effective value and need a recompute to reflect the new one.

After saving, recompute any open payroll periods to apply the new threshold.

Clear a company override on the Other Benefits Pool Threshold

When an override is active, the Payroll group shows Company override active next to the field, along with the current statutory value. To go back to following the statutory value automatically:

  1. Go to Manpower → Configuration → Settings.
  2. In the Payroll group, click Use statutory value next to the Other Benefits Pool Threshold field.

The threshold immediately reverts to the current statutory value, and future law changes apply automatically from then on. As with any change to the threshold, if payroll cutoffs were already posted this year, a warning tells you how many need a recompute.

Configure year-end tax annualization (true-up)

  1. Go to Manpower → Configuration → Settings.
  2. In the Payroll group, turn Year-End Tax Annualization (True-Up) on or off. It is on by default.
  3. While it's on, an Annualization Start Month field appears. Leave it at December only to settle the true-up entirely on the final payroll run of the year, or pick an earlier month to spread the reconciliation across every run from that month onward.

The true-up then applies automatically to every qualifying payroll run from that point on — see Payroll Summary for how the reconciled amounts show up on a cutoff.

Turn off payslip or HR filing emails

  1. Go to Manpower → Configuration → Settings.
  2. In the Email Notifications group, turn off Payslip Emails or HR Filing Emails (or both).

Employees will no longer receive those emails; they can still view the same information inside ANTE.

Permissions

RequirementDetail
AccessAdministrator or Full Access role
Where to manageRoles and permissions are configured by your system administrator
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