HR Settings#

Time Tracker#

Company-wide rules for the Time Tracker widget on employee dashboards, which every employee sees and can use.

The widget itself is always available to everyone — the settings below don't turn it on or off; they decide whether a session on it counts as real attendance. The Count Time Tracker sessions as attendance switch on a schedule (Manpower → Scheduling → Schedule Management, off by default) controls whether people on that schedule can clock real attendance through the widget. Anyone whose schedule has it off, or who has no employee record at all, can still use the widget to track time against their tasks — it's just labelled "task time only" and never reaches the DTR or payroll.

Timekeeping#

Filing rules for overtime, rest day work and schedule swaps, plus the attendance checks that run before a cutoff is submitted. The card groups them under four headings.

Payroll#

Configures payroll computation thresholds.

Payroll Processing#

A Payroll processing card controls how a payroll cutoff is completed and the documents payroll issues.

• Require errors cleared before completing a cutoff — when on, a cutoff cannot be submitted or published while any employee is uncomputed, stale, awaiting a withholding review, or has negative net pay. When off, HR may acknowledge those employees and proceed (the override is audited).
• Hold the last salary of employees separated during the cutoff — decides who goes to theSeparated Employees (On Hold)list. Off (the default): only employees separated by the cutoff's start are held; someone who leaves in the middle of a cutoff is paid for the days worked in that payroll. On: anyone separated on or before the cutoff's last day is held, and their last salary is paid throughSeparation Pay as the Held salary of their final pay — for example, an employee who resigns on Oct 20 is held in the Oct 6–20 payroll. Changing it affects every payroll not yet posted — including one already sent for approval, so review that payroll again before publishing it; posted payrolls never change.
• Salary certificate — letterhead, signatory and wording of the downloadable certificate. Fields: Employees can issue their own certificate (HR can always issue one from the employee record), Extra letterhead line, Signatory name, Signatory title, Opening paragraph (blank uses the standard wording), and Footer note. Click Save certificate settings. See Salary Certificate.

The number of days before a probation end date at which HR is alerted about upcoming regularizations is set on the Regularization Due page.

Employee Records#

Company-wide switches for Employee Records. They save as soon as you change them.

A custom field can be opened to employees with its own switch: see Employee Custom Fields. Employees then see the choices on My Profile.

Email Notifications#

Controls whether ANTE sends confidential HR emails to employees. When a toggle is off, the information is still available in-app — nothing confidential is sent over email.

Leave#

One company-wide switch decides whether leave is counted in days or in hours. Everyone can see it; changing it needs the company-settings permission.

On an Hours company a whole day uses that date's shift work hours (a 10-hour shift is 10 h, a 6-hour shift is 6 h); a half day uses the hours chosen for that half; By Hours uses the hours filed. If the leave plan's day coverage is cap at hours per day, the charge is capped at the plan's Hours per day and the rest of the shift is undertime. A counted rest day with no shift uses the plan's Hours per day.

Hours are days × the leave plan's Hours per day (default 8). Balances are stored in days, so switching the basis never changes anyone's balance: 5 days on an 8-hour plan reads 40 h, and switching back reads 5 days again. A switch affects how future filings are charged; filings already made keep the charge they were filed with.

Enable the Time Tracker Widget for a schedule#

The Time Tracker widget is enabled per schedule, not here. To turn it on:

1. Go to Manpower → Scheduling → Schedule Management.
2. Open the schedule you want to change (or add a new one).
3. Turn on the Count Time Tracker sessions as attendance toggle.
4. Save the schedule.

Employees assigned to that schedule will immediately see the Time Tracker widget on their dashboard.

Require a face photo on every clock event#

1. Go to Manpower → HR Setup → Settings.
2. In the Time Tracker group, turn on the Require face photo to clock toggle.

From this point on, employees must capture a photo each time they time in or out using the dashboard widget.

Restrict clock-in/out to specific networks#

1. Go to Manpower → HR Setup → Settings.
2. In the Time Tracker group, turn on Restrict to whitelisted IPs.
3. Add the allowed IP addresses or CIDR ranges using the whitelist editor.

Employees on networks not in the whitelist will see an error when they try to time in or out.

Require a time window on Rest Day Work filings#

1. Go to Manpower → HR Setup → Settings.
2. In the Timekeeping group, turn on Rest Day Work Requires a Time Window.

From this point on, a Rest Day Work filing submitted without both Time From and Time To is rejected.

Block payroll submission on open overtime exceptions#

1. Go to Manpower → HR Setup → Settings.
2. In the Timekeeping group, turn on Block cutoff submit on open overtime exceptions.
3. Optionally set Minimum punched overtime without a filing (minutes) so that very small unfiled overtime is not raised.

Update the Other Benefits Pool Threshold#

By default the threshold follows the current statutory value (₱90,000 under the TRAIN Law) until ANTE updates the statutory value in a release; check it against current BIR issuances. Follow these steps only to set a company-specific override:

1. Go to Manpower → HR Setup → Settings.
2. In the Payroll group, change the number in the Other Benefits Pool Threshold field (must be between ₱1,000 and ₱10,000,000).
3. Click Save (the button appears when the value differs from the currently effective value), then confirm in the dialog that opens. This sets an explicit company override that stays fixed even if the statutory value changes later.
4. If any payroll cutoffs were already posted this year, a warning after saving tells you how many — they were computed under the previous effective value and need a recompute to reflect the new one.

After saving, recompute any open payroll periods to apply the new threshold.

Clear a company override on the Other Benefits Pool Threshold#

When an override is active, the Payroll group shows Company override active next to the field, along with the current statutory value. To go back to following the statutory value automatically:

1. Go to Manpower → HR Setup → Settings.
2. In the Payroll group, click Use statutory value next to the Other Benefits Pool Threshold field.

The threshold immediately reverts to the current statutory value, and future law changes apply automatically from then on. As with any change to the threshold, if payroll cutoffs were already posted this year, a warning tells you how many need a recompute.

Configure year-end tax annualization (true-up)#

1. Go to Manpower → HR Setup → Settings.
2. In the Payroll group, turn Year-End Tax Annualization (True-Up) on or off. It is on by default.
3. While it's on, an Annualization Start Month field appears. Leave it at December only to settle the true-up entirely on the final payroll run of the year, or pick an earlier month to spread the reconciliation across every run from that month onward.

The true-up then applies automatically to every qualifying payroll run from that point on — see Payroll Summary for how the reconciled amounts show up on a cutoff.

Turn off payslip or HR filing emails#

1. Go to Manpower → HR Setup → Settings.
2. In the Email Notifications group, turn off Payslip Emails or HR Filing Emails (or both).

Employees will no longer receive those emails; they can still view the same information inside ANTE.