ANTE User Manual

Payslip Center

The Payslip Center lets HR and payroll administrators view the payslips of every employee for a single, completed (posted) payroll cut-off period. From here you can review each employee's pay summary in one table, open any individual payslip to see its full breakdown, and save that payslip as a PDF.

The Payslip Center for one posted cut-off. Pick the cut-off code and period at the top, then read each employee's basic pay, allowances, gross pay, deductions, and net pay across the table.

Overview

The Payslip Center:

  • Lists all employee payslips for one posted cut-off period
  • Shows each employee's basic pay, allowances, gross pay, total deductions, and net pay at a glance
  • Lets you narrow the list by branch or by a specific employee
  • Opens a detailed payslip preview for any employee, including earnings, deductions, leave credits, and year-to-date figures
  • Lets you save an individual payslip as a PDF

📌 Note: Only posted cut-off periods appear in the Payslip Center. A cut-off period must be finished and posted in payroll before its payslips become available here.

Accessing the Payslip Center

  1. Click HR in the sidebar
  2. Open Payroll
  3. Select Payslip Center

The breadcrumb at the top of the page reads HR › Payroll › Payslip Center.

Viewing Employee Payslips

The Payslip Center starts empty. You must choose a cut-off period before any payslips appear — until then the page shows the prompt "Select a Cutoff Period".

Step 1: Select the Cutoff Code

  1. Open the Cutoff Code dropdown at the top of the page
  2. Choose the cutoff code you want to review

The cutoff code determines which set of payroll periods becomes available in the next field.

Step 2: Select the Cutoff Period

  1. Open the Cutoff Period dropdown
  2. Choose the specific period you want to view

This field stays disabled until you pick a cutoff code, and it only lists posted periods that belong to the selected code. Once you choose a period, the table loads every employee's payslip for that period.

Step 3: Refine the List (Optional)

After a period is selected, you can narrow the results using the additional filters:

  • Branch — Pick one or more branches to show only employees from those branches. Leave it set to All Branches to include everyone.
  • Search Employee — Search for a single employee by name to show only their payslip. The list of employees comes from the records already loaded for the selected period.

When a branch or employee filter is active, a Clear All control appears so you can reset those filters in one click. (Clearing does not change your selected cutoff code or period.)

Reading the Payslip Table

Each row in the Employee Payslips table represents one employee's payslip for the selected period. The table is sorted by Employee Name by default, and you can sort by any column by clicking its header.

ColumnWhat it shows
Employee CodeThe employee's payroll/ID code
Employee NameThe employee's full name
BranchThe branch the employee belongs to
Basic PayThe employee's basic pay for the period
AllowancesTotal allowances for the period
Gross PayTotal gross pay before deductions
Total DeductionsAll deductions combined for the period
Net PayThe final take-home pay

📌 Tip: If no employees appear after selecting a period, the page shows "No Payslip Records Found" — there are no posted payslip records for that period (or your branch/employee filter excluded them all).

Viewing an Individual Payslip

Click any employee's row to open the Payslip Preview dialog. This shows the complete, printable payslip for that employee.

For a posted cutoff, the payslip shows the employee as they were when the cutoff was first posted — name, code, branch, payslip header, department, position and the year-to-date, loan, savings and leave figures. Government IDs, date of birth, address and bank accounts always show the current record. See Posted Payroll — Frozen Roster and Totals.

The preview includes:

  • Header — The company's logo, with the heading PAYSLIP. The name printed above PAYSLIP is normally the company name, but if the employee's branch (or one of its parent branches) has Payslip Header turned on, that branch's name is shown there instead — see Payslip Header on the Branches page. The Branch field further down the payslip always shows the employee's own actual branch either way.
  • Payroll period and transaction date
  • Employee information — Name, employee code, position, department, branch, employee type, payroll frequency, immediate supervisor (approver), and government IDs (TIN, SSS, PhilHealth, HDMF/Pag-IBIG)
  • Attendance summary — Days present, absences, and any regular or special holidays in the period
  • Earnings and Deductions table — A side-by-side breakdown:
    • Earnings: Basic Salary, less Absent/Late/Undertime, Basic Pay, any salary adjustment, Overtime, Night Differential (and Night Differential – OT), Regular and Special Holiday Pay, Rest Day Pay, all allowances, and any Carry-over pay from a filing approved after an earlier cutoff was already locked. When the company pays the employee's tax (an employee on fixed net pay, or a grossed-up allowance — see Tax Gross-Up (Company-Paid)), an earnings line reads Tax gross-up – pay (company-paid) (fixed net pay) or Tax gross-up – allowances (company-paid) (grossed-up allowance). It is inside Total Gross Pay, and the same amount is deducted again as the tax (and contributions) in the deductions column. The saved PDF shows the same line. An allowance whose plan is Banded by Absence, or whose type is exempt from absence reduction, shows a note under its line with the month's absence %, the absent days out of scheduled days, and the band payout %. The payslip preview and the PDF show a short suffix on the line, for example absence 50%, 50% paid
    • Deductions: PhilHealth, SSS, HDMF, Tax, loans, and any additional deductions. On a cutoff where the year-end tax true-up applied, Tax shows the per-cutoff base and a separate line shows the reconciling difference (negative means a refund) — the two rows together equal the tax actually withheld. That line reads Tax Adjustment (Annualization) for the ordinary year-end true-up, or Tax Refund (Minimum Wage Exemption Correction) when the cutoff instead settles a mid-year MWE declaration's correction for earlier cutoffs. For a cutoff withheld under an employee's fixed withholding tax setup, the Tax row is marked Tax (Fixed withholding) in the preview and on the saved PDF, so the payslip itself shows that the amount came from the setup rather than the BIR bracket table.
    • Totals: Total Gross Pay and Total Deduction
  • NetPay (Rounded) — The final take-home amount
  • Loan Balances — shown only when the employee has an active loan. For each loan it lists Deducted This Period and the Remaining Balance still owed after this cut-off. The balance is the position as of this payslip's cut-off, so an older payslip never shows a later balance. The same section appears on the saved PDF and on the payslip in the mobile app
  • Savings — shown only when the employee has a savings deduction. For each savings plan it lists Saved This Period and the Total Saved to date as of this cut-off (any withdrawals already netted out). It also appears on the saved PDF and in the mobile app
  • Other payments this period — shown only when the employee received a payment from a Disbursements run (for example a monthly incentive) that was released and paid during this cut-off. Each line lists the Payment, the date it was Paid on and the Amount. These are paid outside payroll, so they are not included in gross pay, deductions or net pay. The same section appears on the saved PDF and on the payslip in the mobile app. A run that is paid through payroll does not appear here: it is already part of the pay, shown among the allowances as Name (From disbursement DISB-...)
  • Leaves — Remaining credits for each leave plan assigned to the employee
  • Year to Date — Gross salary, tax withheld, government deductions (PhilHealth, SSS, HDMF), De Minimis figures, and the Other Benefits Pool usage and remaining balance against the company's configured threshold (default ₱90,000 — see Other Benefits Pool Threshold in HR Settings)

Saving a Payslip as PDF

  1. Open an employee's payslip by clicking their row
  2. In the Payslip Preview dialog, click Save PDF
  3. Wait while the system generates the file — the button shows Generating... until the download is ready

To close the preview without saving, click Close.

📌 Tip: If the payslip details fail to load, the dialog shows a "Failed to load payslip data" message with a Retry button. Click Retry to try loading again.

Common Tasks

Review all payslips for a pay period

  1. Go to HR › Payroll › Payslip Center
  2. Select the Cutoff Code, then the Cutoff Period
  3. Review the Employee Payslips table

Check one employee's payslip

  1. Select the cutoff code and period
  2. Use Search Employee to find the person by name (or click their row in the table)
  3. Click the row to open the Payslip Preview

Review payslips for a specific branch

  1. Select the cutoff code and period
  2. Use the Branch filter to choose one or more branches
  3. Review only the matching employees in the table

Download an employee's payslip

  1. Open the employee's payslip from the table
  2. Click Save PDF and wait for the file to download

Troubleshooting

The Cutoff Period dropdown is empty or disabled. Make sure you have selected a Cutoff Code first. The period list only fills in after a code is chosen, and it only includes periods that have been posted.

No payslips show after I selected a period. The page displays "No Payslip Records Found" if there are no posted payslip records for that period. Also check whether a Branch or Search Employee filter is hiding records — use Clear All to reset those filters.

The payslip preview says "Failed to load payslip data." Click Retry in the dialog. If it keeps failing, close the dialog and try opening the payslip again.

  • Payroll Center — review, approve, and publish each payroll cutoff
  • Payroll Register — a per-employee payroll breakdown you can total and export to Excel
  • Salary Detail — drill into one employee's full salary computation for a cutoff
  • Branches — set a branch's Payslip Header to control the name printed at the top of its employees' payslips

How It Connects

Set up first

  • Settings — how many decimal places every payroll amount shows here (Set Payroll Decimal Places).
  • Branches — the branch payslip header (name and address) printed at the top of each payslip.

Gets its data from

  • Payroll Center — a cutoff only appears here after it has been published (posted).
  • Salary Detail — the detailed computation behind each payslip line.
  • Disbursements — payments from a released disbursement run are listed on the payslip of the cutoff they were paid in.

Feeds into

  • Payroll Register — the same posted payroll totalled per employee, with Excel export.
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