ANTE User ManualSavings Withdrawals
Savings Withdrawals is where HR pays an employee back the money that has built up in a savings deduction. You see what each employee has saved, choose how the money goes out (with the next payroll, from a fund account, or as a record of something already paid), and follow every withdrawal from Scheduled to Released. Only HR processes withdrawals; there is no employee request or approval step.
What a Savings Deduction Is
A savings deduction is a regular payroll deduction that is kept for the employee instead of paying down a debt. It is set up on the Deduction page by ticking Savings deduction on the deduction type, then assigning the type to employees as a plan. Each time a payroll cut-off is posted, the amount deducted is added to that plan's saved balance, and the payslip reports the total saved to date.
That saved balance is what this page pays out. The company holds the money on the employee's behalf, so the payout is a settlement of what the company owes, not extra income: it is not taxed and does not count in the BIR, alphalist or annual tax figures.
Opening Savings Withdrawals
- Open HR → Payroll → Special Pay → Savings Withdrawals
The page has two tabs: Balances and Withdrawals.
Seeing the page needs the Savings Withdrawals access permission. Creating, cancelling and retrying withdrawals needs the separate Process Withdrawals permission. Paying out through Treasury also needs the payroll Release permission (see Permissions below).
The Balances Tab
One row per savings plan (an employee and a savings deduction type). The totals above the table add up the rows under the current filters.
Filter by Search (employee name or code) and Savings type. Only with a balance is on by default so plans with nothing saved stay out of the way.
Each row has a Withdraw action. It is unavailable when nothing is available ("Nothing available to withdraw.") and for a separated employee ("This employee has separated. The balance is released with final pay."). See Final Pay on Separation.
Withdrawing Savings
Click Withdraw on a Balances row. The same dialog also opens from the Withdraw savings button on a savings plan in Deduction. It shows the employee and savings type, and the plan's Saved, Scheduled / processing and Available figures.
Click Create Withdrawal. Submitting the same dialog twice cannot create two withdrawals.
Next Payroll
The amount is added to the employee's net pay on their next open cut-off, as a non-taxable "Savings withdrawal" line. The dialog first shows which cut-off will pay it ("Paid on [cut-off] ([status])"), so you can confirm before saving.
- The withdrawal starts as Scheduled and the amount is reserved right away.
- The saved balance is only lowered when that cut-off is posted, at which point the withdrawal becomes Released.
- If the cut-off is returned to pending, the balance is restored and the withdrawal goes back to Scheduled, then pays again when the cut-off is reposted.
If the employee's next cut-off is already Processed or Approved, the dialog says "No cutoff can take this withdrawal right now" and you cannot save. Return that cut-off to pending, or wait until a later cut-off is open.
Treasury Release
The money is paid now from the fund account you pick, through Treasury. The withdrawal starts as Processing. Once the fund account has paid, it becomes Released and the saved balance drops by the amount.
In the books, the payment debits the savings liability account (money the company holds for employees) and credits the fund account's cash, so the liability the deduction created is cleared.
- Failed: the fund account could not pay. Nothing was paid and the reservation is released. Fix the cause (for example the fund account) and click Retry.
- Processing that stays put: the money moved but the balance update did not finish. Retry completes it without paying twice.
Recorded Only
Use this when the money was already paid outside Ante (for example in cash). Nothing is paid by Ante: the saved balance is lowered immediately and the withdrawal is Released straight away, so the books of savings match what the employee actually received.
The Withdrawals Tab
Every withdrawal, newest first. The status strip across the top shows how many are in each status and filters the list when clicked (click it again, or All, to clear). More filters: Search, Savings type, Payout method and a Created from / to date range. The columns are Employee, Savings type, Amount, Payout, Status, Paid through (the cut-off, fund account or final pay), Created and Released.
| Status | Meaning |
|---|---|
| Scheduled | Waiting for its payroll cut-off. The amount is reserved but the saved balance has not dropped. |
| Processing | A treasury release in progress. The amount is reserved. |
| Released | Paid, and the saved balance has been lowered. |
| Cancelled | Stopped before payment. The amount went back to Available. |
| Failed | A treasury release that could not be paid. Nothing is reserved. Use Retry. |
| Voided | A final pay release that was voided; the balance was restored. |
Click View on a row for the details: the payroll cut-off, the fund account and treasury transaction, the final pay record, the remarks, why a withdrawal failed, and who cancelled it and why.
Cancelling a Withdrawal
Cancel is offered only on a Scheduled withdrawal whose cut-off is still in time keeping or pending. Enter a Reason and confirm. The payroll line is removed, the amount returns to Available, and nothing was paid. Once the cut-off has been processed, return it to pending first.
Retrying a Treasury Release
Retry is offered on a treasury withdrawal that is Failed or Processing, and only to users who have both Process Withdrawals and the payroll Release permission. It is safe to click more than once: the payment goes out only once.
Final Pay on Separation
When an employee separates, their whole available savings balance is released automatically as a line in their final pay. That is why Withdraw is unavailable for a separated employee. Releasing the final pay lowers the balance and records a "Final pay" withdrawal here as Released; if the final pay is voided, the balance is restored and that withdrawal shows as Voided.
Permissions
| Permission | Allows |
|---|---|
MANPOWER_PAYROLL_SAVINGS_WITHDRAWAL_ACCESS (Savings Withdrawals) | Open the page and see balances and withdrawals. |
MANPOWER_PAYROLL_SAVINGS_WITHDRAWAL_PROCESS (Process Withdrawals) | Create, cancel and retry withdrawals. On its own it does not allow a treasury payout. |
MANPOWER_PAYROLL_DISBURSEMENT_RELEASE (Release, the payroll disbursement permission) | Also needed to pay a withdrawal out as a Treasury release and to Retry one, because the money leaves a fund account. Without it the Treasury release option and the Retry button are hidden, and the server refuses a treasury payout with a permission error (403). |
How It Connects
Set up first
- Deduction — a savings deduction type and an employee plan must exist before any balance builds up.
- Fund Accounts (Treasury) — a treasury release is paid from a fund account.
- Payroll Journal — the deduction needs a journal account, which is also the account a payroll withdrawal debits.
Gets its data from
- Payroll Center — posting a cut-off adds each savings deduction to the saved balance, and posting is what lowers it for a payroll withdrawal.
Feeds into
- Payslip Center — a payroll withdrawal shows as a Savings withdrawal line in net pay, and Total saved reflects the lower balance.
- Payroll Register — the register has its own Savings Withdrawal column.
- Payroll Journal — a payroll withdrawal debits the savings liability instead of booking an expense.
- Separation Pay — a separated employee's whole balance goes out with final pay.