All Items (Simple View)#

Summary Cards#

A company that doesn't use variations sees three cards in place of Parent items and Variations. Click one to list only those items; click it again to show all items.

Tabs#

Table Columns (All Items tab)#

Size, Category, Variations and Stock are hidden while the company doesn't use them. You can still show them under Column Visibility. To always show or always hide them, see Assets → Settings → Items → Item fields shown.

Est. Cost and Selling Price are hidden by default. Use the table's column controls to show them.

By default the table lists the newest items first.

Table Columns (Services tab)#

The Services tab shows a simplified set of columns because service items have no stock or buying cost:

Adding a New Inventoried Item#

1. Click the Add Item button at the top right.
2. The new-item page opens.
3. Fill in the item's details and save.

The SKU field depends on your company's SKU Numbering setting. With automatic numbering off you type the SKU (it is required). With it on, the field reads Assigned on save and shows a hint with the next SKU, unless you have the Enter own SKU permission — then you can type one or leave it blank to take the next number. Once an item is used on a document its SKU can no longer be changed.

Adding a New Service Item#

1. Click the Add Service button at the top right.
2. The service form opens. See Services for the full walkthrough.

Searching for Items#

1. Use the search box above the table.
2. Choose what to search by — Item Name or SKU.
3. Type your keyword. The list filters to match.

Sorting Items#

Click a column heading to sort by it. You can sort by SKU, Name, Est. Cost, or Selling Price.

Viewing an Item's Details#

• Click anywhere on a row to open that item's details, or
• Open the row's action menu (the three-dot menu at the end of the row) and choose View Info.

Purchasing Details on an Item#

Goods items carry what Purchasing needs. Enter these on the add or edit page:

• Model Number: the maker's model or part number. The item name stays the name.
• Make: the maker. This field was called Brand, and the values you entered before are kept.
• Estimated Buying Price and its Currency: the currency defaults to the company currency. A supplier's own price for the item keeps that supplier's currency (supplier page → Items & prices).
• Main supplier: the supplier the item is usually bought from. Leave it blank to have it worked out from the supplier prices.

The item's Item Information tab shows a Purchasing section with:

• Buying price, plus the main supplier's price (for example "· Osaka Tools: ¥850").
• Main supplier, with where it comes from: chosen on the item, its only supplier, or the latest priced of several.
• Lead time: the item's own lead time; if it has none, the main supplier's lead time for it or that supplier's standard lead time; if neither, the company default.
• MOQ and Pack size (SPQ).

Fields the company doesn't use are hidden on the item page and the item form: Size, Point value, Min / max stock level, and POS / e-commerce.

Customer Names and Units#

A customer may know an item under their own name and part no. — and buy it in their own unit. Add it under Customer names on the item (or Item names on the customer):

Our unit always prevails: stock, reservations, purchase orders, costs and margins stay in our unit. With a customer unit, that customer's documents show theirs too — the line reads 2 box (20 pcs), prints in boxes with the price per box (ours × 10), and the amount is the same. A print without a Unit column says it in the quantity (1.5 box (10 pcs)), and a quantity heading that names our unit (“QTY (PC)”) prints just “QTY”. On their Quotation and Sales Order you can type the quantity in boxes under the line's quantity; Ante stores pieces (3 box → 30 pcs). Their Delivery Receipt, Pro-forma and Invoice show it under the quantity too (3 box (9 pcs)) — for reading; the quantity is still entered in our unit there.

Adding, changing or removing a customer's item name needs the item edit permission, the customer edit permission, or CRM Clients access — Sales keeps them on the customer's page under CRM → Clients. Everyone can see them.

Item Units (1 box = 1,000 pcs)#

An item can come in bigger units than the one Ante counts it in — a box of 1,000 pcs, a pallet of 20,000 pcs. Add them under Units on the item's Item Information tab (Add Unit):

The item's own unit always counts: stock, reservations, QC, costs and margins stay in pcs. On a Quotation or Sales Order line, pick the unit in the Unit column (box (1,000 pcs)) and type the quantity in it — 3 box stores 3,000 pcs, and under the quantity the line says = 3,000 pcs. The line keeps the unit as it was when entered: changing the box to 500 later, or switching it off, never changes it. A Sales Order picked from that quotation line carries the unit along, and customer prints show the line in boxes with the price per box (the amount is the same). A line's own unit comes first; without one, the customer's unit (Customer names, above) shows.

Computed output: Bracket counted in pcs, 1 box = 1,000 pcs, price 0.50 per pc. Typing 2 box on the line → quantity 2,000 pcs, amount ₱1,000.00, the line reads 2 · box (1,000 pcs) · = 2,000 pcs, and the print shows 2 box at ₱500.00 per box.

Adding, changing or removing an item's units needs the item edit permission (Item update or Item create). Everyone can see them. Changing a supplier's lead time for an item needs the same permission.

Materials Used#

The Materials Used tab on an item's page lists what one unit of it uses — for a product or a service. Zinc plating (a service) uses the client's part, 1 pc, plus zinc anode 0.015 kg with 3 % waste. Ante keeps the list as the item's Bill of Materials; the tab shows which one (code, version, status) and links to it.

Add Material asks whose material it is, the item (or, for the client's, "Any part the client sends"), how much per unit, its unit and waste %. Adding the first material creates the item's Bill of Materials and makes it Active. A draft Bill of Materials shows an Activate button — orders use only the active one. When the client line names a part with units, the tab shows its packing (1 box = 1,000 pcs). Services are never a material. Once a Bill of Materials has been used — a Consume BOM step took stock by it, or another Bill of Materials holds it — a change to its materials saves as its next version (BOM-X-v2) and the old one is archived with its history. Bills of Materials that hold it keep the version they point at; the tab names them (Used inside BOM-X v1 · Update it there).

Computed output: an order for Zinc plating on 1 box (1,000 pcs) fills its materials with 1,000 pcs of the client's part (picked from their lots) and 0.015 × 1,000 × 1.03 = 15.45 kg of zinc anode from our stock.

How much is used (client lines only): Per 1 pcs scales with the order as above;Whole lot is for a service sold per job while the client's lot goes through whole. The quantity, unit and waste give way to The lot the order picks.

Computed output: Passivation, sold per service (qty 1), uses the client's brackets as a whole lot and our zinc 0.2 kg per service. On the order, lot CAP-L2610-08 (2,500 pcs) fills 2,500 · Whole lot and holds all 2,500; switching to a 20-pc lot fills 20. The zinc is 0.2 × 1 = 0.2 kg. Before a lot is picked the line readsWhole lot, pick a lot.

Editing an Item#

1. Open the row's action menu.
2. Choose Edit to open the item for changes.

Deleting an Item#

1. Open the row's action menu.
2. Choose Delete and confirm.

Delete is not available for an item that belongs to a group.

Jumping to an Item's Variations#

In the Variations column, click the count badge to switch to the Variations tab showing only that item's variations.