ANTE User Manual

Import Applications

When a company moves from another system, its leave, overtime, swap and time-adjustment applications can be brought over in bulk instead of being filed again one by one. Every file is checked first, you review the result row by row, and only then are the applications created. A finished import can be rolled back.

Before You Start

  • You need the filing administrator access (the same access that lets you file for another employee).
  • Employees must already exist with the same employee code as in your file.
  • For paid leave, load the leave balances first. A paid leave that the balance cannot cover is rejected.

Importing a File

  1. Open the filing list
    Go to Manpower → Filings and open Leave, Overtime, Swap or Certificate of Attendance. Click Import applications. Certificate of Attendance is where time adjustments (a corrected time in and out) live.
  2. Download the template
    Choose what you are importing and click Download template. Fill one row per application. The Instructions sheet explains every column.
  3. Check the file
    Choose your file and click Check file. Nothing is created yet. Each row shows Import, Skip or Error with the reason. Download the review if you want to fix the errors in Excel.
  4. Map leave names (leave only)
    Old leave names that ANTE does not know yet are listed. Pick the ANTE leave type for each and click Save mapping and check again. The choice is remembered for later imports.
  5. Import
    Click Import. Approved rows are approved as of the import and take effect like any approved filing (leave balance used, overtime and punches added to the timesheet). Pending rows wait for their approver.

What Each Template Needs

Employee Code*
The employee code in ANTE.
Leave Type / From Date / To Date
Leave. The old leave name is mapped to an ANTE leave type. Paid = Y uses the balance, N is unpaid. Half Day = Y files a half day; an Hours value on one day (15-minute steps) files a leave by hours; an Hours row is flagged as an error in the dry run unless the company's leave basis is Hours ("Leave by hours needs the company's leave basis set to Hours (HR Settings → Leave basis)…").
OT Date / Start Time / End Time
Overtime. The date column is the date of record, and the hours are always worked out from the time range, so a different Hours column only gives a warning. An end time before the start runs past midnight.
From Day / To Day
Swap. The workday given up and the day worked instead.
Date / Time In / Time Out
Time adjustment. Filed as a Certificate of Attendance for the corrected punches.
Reason, Status, Approved By, Filed Date
Status is approved or pending (blank means pending). Rejected or cancelled rows are skipped. The old approver and filed date are kept in the filing remarks.

Rows That Are Rejected

  • The date falls in a payroll cutoff that is already past timekeeping (processed or posted) — filings in it are locked.
  • The employee code is not found, a date cannot be read, or the same application appears twice in the file.
  • A paid leave the balance cannot cover, or a leave type that is not mapped yet.

Rolling Back an Import

In Recent imports (or right after importing) click Roll back. The filings are reverted — leave balances come back, overtime and punches are removed — and deleted. If any of them sits in a locked payroll cutoff nothing is changed and you are told which ones.

Warning
No email is sent to employees for imported filings, but approvers of pending rows are notified as usual.
Tip

Import a small file first to check the mapping, then the full history.

How It Connects

Set up first

  • HRIS — employees and their codes must exist first.
  • Leave Filing — leave plans and balances must be loaded before paid leave can be imported.

Feeds into

  • Payroll Center — imported approved filings feed the timesheet and pay like any other filing.
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Leave
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Overtime