ANTE User ManualEmployee Self-Service
Employee Self-Service decides what employees may change about themselves on My Profile. For each profile item you choose whether the employee changes it right away, sends the change to HR for approval, cannot change it, or does not see it at all. Each change saves as soon as you pick it.
Opening Employee Self-Service
- Open Manpower in the sidebar.
- Go to HR Setup.
- Click Employee Self-Service. HR Settings → Employee records also has an Open Employee Self-Service button.
Who Can Do What
Opening the page needs the Employee Self-Service access permission; changing a choice needs its update permission. With access only, the page shows every choice read-only. Both permissions are separate from Company Settings. When this page arrived, roles that could open Company Settings were given access, and roles that could also change Company Settings were given update.
The Four Choices
| Choice | What the employee gets |
|---|---|
| Change right away | The change saves at once and is logged. |
| Needs HR approval | The change becomes a request in Profile Change Requests and applies only when HR approves it. |
| Cannot change | The item is shown read-only. |
| Hidden from My Profile | The item does not appear on My Profile and its value is not sent to the employee. HR still sees and edits it on the employee record, and existing data is kept. |
The Items
One row per profile item, under group headings: Contact, Personal, Addresses, Emergency contact, Government IDs, Bank, Family and Background. Besides contact number, e-mail, civil status, name, date of birth, gender, address, the emergency contact, government IDs and bank details, the list covers personal e-mail, alternate mobile number, nickname, place of birth, nationality, religion, blood type, mother's maiden name, height and weight (one row), permanent address, the emergency contact address, a second emergency contact, and the four lists family members, education, work history and licenses and certifications.
- Names, date of birth, gender, government IDs and bank details never offer Change right away.
- Name, e-mail and contact number can never be hidden.
- Out of the box everything needs HR approval, and the emergency contact, its address and the second emergency contact cannot be changed, so nothing changes until you open an item.
Custom fields are opened to employees with their own switch on Employee Custom Fields.
Related Topics
- HR Settings — the other Employee records switches (username convention, profile photo approval).
- Profile Change Requests — where changes that need HR approval are reviewed.
How It Connects
Gets its data from
- HR Settings — Employee records links here with Open Employee Self-Service.
Feeds into
- My Profile — each item shows as editable, approval-only, read-only or hidden for the employee.
- Profile Change Requests — items set to Needs HR approval arrive here as requests.