ANTE User Manual

Hiring

Hiring is where you fill an open position from start to finish: someone raises a requisition to say a position is needed, applicants are collected and moved through the hiring stages, interviews are scheduled and scored, and an offer is made to the chosen candidate. The module lives under Manpower → Hiring and has five screens: Hiring Dashboard, Requisitions, Applicants, Interviews and Offers.

The normal flow is:

  1. Raise a requisition and get it approved.
  2. Publish it so candidates can apply online, or add applicants yourself.
  3. Move each applicant across the stages of the hiring board.
  4. Schedule interviews and collect each interviewer's rating and comments.
  5. Make an offer to the chosen applicant and record their answer.

Hiring Dashboard

Open Manpower → Hiring → Hiring Dashboard for a one-screen picture of how hiring is going. It is read-only; the figures refresh as requisitions, applicants and offers change.

The five counters at the top show:

Open Requisitions
Requisitions that are Pending Approval or Approved (so still being worked on, not Filled, Rejected or Cancelled).
Active Applicants
Applicants who are still in the running — not hired and not rejected.
Avg Time to Hire
The average number of days between an applicant's applied date and the day they were marked Hired, shown as, for example, 21d. It looks at the 100 most recent hires.
Offers Pending
Offers that are still Draft, Pending Approval or Sent — in other words, offers waiting on someone.
Hires This Month
Applicants marked Hired since the first day of the current month.

Below the counters are two panels:

  • Pipeline Funnel — one bar per hiring stage showing how many applicants are sitting in it right now. Use it to see where candidates are piling up. Until you add applicants it shows "No data yet".
  • Source Effectiveness — for each applicant source (Referral, LinkedIn, Career Page and so on) the number of applicants it brought and how many of them were hired. Use it to decide where to advertise.

Requisitions

A requisition is the formal request to hire for a position. Open Manpower → Hiring → Requisitions to see them as cards. Each card shows the title, the requisition code (generated automatically), the position, the status, how many applicants have applied against the positions needed (for example 3 / 2), the branch, the created date and who requested it. Use the search box and the status chips (All, Draft, Pending Approval, Approved, Rejected, Filled, Cancelled) to narrow the list.

Raising a Requisition

  1. Open the form
    Go to Requisitions and click New Requisition.
  2. Fill in Basic Information
    Requisition Title*
    A short name for this hire, for example "Senior Software Engineer Hire".
    Position Title*
    Picked from your list of roles. The role you choose becomes the position title.
    Branch / Department
    The branch the new hire will belong to. Optional.
    Positions Needed
    How many people you want to hire. Defaults to 1 and cannot be less than 1.
    Employment Type
    Full Time (default), Part Time, Contract, Internship or Temporary.
  3. Fill in Compensation & Timeline
    Salary Min / Salary Max
    The pay range you are prepared to offer. Optional; shown on the requisition as a range.
    Target Hire Date
    When you would like the person to have started.
  4. Fill in Description & Requirements
    Job Description
    The role and its responsibilities.
    Requirements
    The qualifications and skills needed.
    Justification
    Why the position is needed — this is what the approver reads.
  5. Save
    Click New Requisition at the bottom. The requisition is created as a Draft.

Approval and Publishing

Open a requisition from the list to see its details, its applicant pipeline summary, its timeline and the buttons that apply to its current status.

  • Draft — click Submit for Approval when the details are complete. You can still Edit a Draft.
  • Pending Approval — a user with access to the screen clicks Approve. The requisition then records who approved it and when. It can still be edited while pending.
  • Approved — the Publish button appears. Once published, a Published badge is shown and Copy Application Link becomes available. Share that link anywhere; anyone who opens it lands on the careers site and can apply for exactly this position. Click Unpublish to stop taking online applications.
Info

The status list also includes Rejected, Filled and Cancelled, and they can be filtered on the list. This screen's buttons move a requisition through Draft, Pending Approval and Approved only; the other statuses are not set from the buttons on the detail page.

Warning

Only Approved requisitions can be published, and only published requisitions accept applications from the careers site. A requisition that is still in Draft or Pending Approval cannot be applied to online.

Screening Questions

On the requisition detail page the Screening Questions panel lets you ask every online applicant a few questions on the application form. Type the question, choose its type — Short Answer, Long Answer, Multiple Choice, Yes / No or Number — tick Required if it must be answered, and add it. Click Generate with AI to get suggested questions based on the requisition; save the ones you like and dismiss the rest. Answers given by applicants are stored with their application.

Applicants

Open Manpower → Hiring → Applicants to see the hiring board. Every stage of your hiring pipeline is a column and every applicant is a card in the column they have reached. A new company starts with seven stages: Applied, Screening, Interview, Assessment, Offer, Hired and Rejected.

How Applicants Get on the Board

  • Online application — when a candidate applies through the link of a published requisition, an applicant is created automatically in the first stage (Applied) with the source Career Page, along with their resume and their screening answers.
  • Added by hand — for walk-ins, referrals and agency candidates, use Add Applicant (below).

Adding an Applicant

  1. Open the form
    On the board click Add Applicant.
  2. Fill in Applicant Information
    Requisition*
    The position the person is applying for.
    First Name / Last Name*
    The applicant's name.
    Middle Name
    Optional.
    Email*
    Where you can reach the applicant.
    Phone
    Optional.
  3. Fill in Source & Notes
    Source
    Where the applicant came from: Job Board, Referral, LinkedIn, Walk-in, Agency, Company Website or Other. This feeds the Source Effectiveness panel on the dashboard.
    Source Details
    For example the referrer's name or the job-board URL.
    Notes
    Anything else worth remembering about the person.
  4. Save
    Click Add Applicant. The applicant lands in the first stage of the pipeline.

Working the Board

  • Filter — the drop-down at the top right limits the board to one requisition; leave it on All Requisitions to see everyone.
  • Move an applicant — drag the card to another column. ANTE records who moved them and when, and the move shows in the applicant's Timeline.
  • Open an applicant — click a card to open a side panel with four tabs: Profile (contact details, source, applied date, rating, resume link, notes), Timeline (every stage change), Interviews (schedule an interview and add feedback) and Evaluations (submitted evaluation scorecards, with each criterion's score and a recommendation from Strong Yes to Strong No).
Hired and Rejected are final stages

Dropping a card into Hired marks the applicant as Hired, and dropping it into Rejected marks them Rejected. Hired applicants count toward Hires This Month and Avg Time to Hire; rejected and hired applicants no longer count as Active Applicants.

Interviews

Interviews are scheduled from an applicant's side panel and then followed on Manpower → Hiring → Interviews, which lists every interview with the applicant, type, length, location, date and time and a status badge. Filter with the chips: All, Scheduled, Completed, Cancelled, No Show.

Scheduling an Interview

  1. Open the applicant
    On the Applicants board click the applicant's card, go to the Interviews tab and click Schedule Interview.
  2. Fill in the form
    Date & Time*
    When the interview takes place.
    Duration (min)
    Length in minutes. Defaults to 60.
    Interview Type
    In Person, Video Call, Phone, Panel or Technical.
    Location
    The office, room number and so on. Optional.
    Meeting Link
    For video interviews. Optional.
    Interviewers*
    Tick one or more employees who will interview. At least one is required.
    Notes
    Instructions or reminders for the interview. Optional.
  3. Save
    Click Schedule Interview. The interview starts as Scheduled.

Giving Feedback

  1. Open the interview
    In the applicant's Interviews tab, a scheduled interview shows an Add Feedback button.
  2. Rate and comment
    Overall Rating*
    Click 1 to 5 stars.
    Comments*
    Your assessment of the candidate.
  3. Submit
    Click Submit Feedback. The rating and comments are saved under your own name as an interviewer of that interview; the other interviewers' entries show as Pending until they submit theirs.
Tip

Submitting feedback does not change the interview's status badge by itself, and moving an applicant to another stage is always a separate action on the board. Move the card once the interviews are done and the team has decided.

Offers

Open Manpower → Hiring → Offers to follow the job offers made to applicants. Each row shows the applicant, the position and employment type, the offered salary, the start date (if set) and the offer's status. Filter with the chips: All, Draft, Pending Approval, Approved, Sent, Accepted, Declined.

An offer moves through these statuses:

Draft
The offer is being prepared.
Pending Approval
Waiting for someone to approve it.
Approved
Approved; the approver and the approval date are recorded.
Sent
The offer has gone to the applicant; the sent date is recorded.
Accepted
The applicant said yes; the response date is recorded and the applicant is marked Hired automatically.
Declined
The applicant said no; the response date and decline reason are recorded.
Expired
The offer lapsed before an answer.

An offer holds the position title, the salary amount, the employment type, an optional start date, an optional expiry date and the benefits offered. An applicant can have only one offer.

What is available on screen today

The Offers screen currently lists offers and lets you filter them by status. Creating an offer, approving it and recording the applicant's reply are not yet buttons on this screen; they are performed through ANTE's offer service rather than from the page. Ask your administrator if your company has them enabled in another way.

After an Offer Is Accepted

An accepted offer marks the applicant as Hired, which updates the dashboard counters. ANTE does not create the employee record on its own at that point. Turning a hired applicant into an employee is a separate step that uses the same information as adding an employee in HRIS: it needs a username, the role, employee code, payroll group, schedule, branch, employment status, monthly rate (taken from the offer when left blank) and start date. It then creates the account and the employee record with a contract, and emails the new employee a link to set their password. An applicant can be converted only once, and only after being Hired.

If your screen does not offer this conversion, add the person in HRIS manually, following the Onboard an Employee tutorial.

How It Connects

Set up first

  • Employee Records — holds the branches and roles that requisitions and applicants refer to.

Feeds into

  • Employee Records — is where a hired applicant becomes an employee with a contract, payroll group and schedule.
  • Onboard an Employee — walks through setting up the new hire once an offer is accepted.
← Previous
Debit Notes (Inter-company Recharge)
Next →
Payroll Group