ANTE User ManualRest Day Work Filing
A Rest Day Work filing is how an employee claims work done on a day that was not a working day for them (a rest day or extra day). Until it is approved, the punches on that day are recorded but earn nothing. For the parts every filing type shares, see Filings.
Right-click a row to review and decide it (approve, reject, revert or cancel an approval where you are allowed to), open it in a new tab, copy its link or open the employee's record.
When to use it
File it whenever someone actually worked on their rest day, whether they were asked to or not. The Time Keeping row for such a day carries a Rest Day With Logs warning and the My Attendance widget offers Resolve, which opens this form with the date filled in.
| Punches | 8:55 AM – 4:42 PM | |
|---|---|---|
| Rendered time | = | 07:47 |
| Approved Rest Day Work filing | none | |
| Total credited | = | 00:00 |
Filing it
Employees use Dashboard → Request Panel → + and choose Rest Day Work (or Resolve on the attendance warning). HR uses Manpower → Filings → Rest Day Work → File Rest Day Work. There can be only one filing per rest day.
- Choose the rest day date
- Check the work shiftEmployees do not choose it: the form shows a read-only Work shift card naming the shift the day will run on and where it comes from. HR filing on behalf of an employee gets an optional picker.
- Optionally adjust the windowFill both Time From and Time To, or leave both blank.
- Add a reason and Submit
What you see before you submit
Once both times are filled the form shows Approved hours (the window length) and Ends the next day if it crosses midnight.
What the window does
Without a window, the whole rendered day is credited. With a window, only punched time inside it counts. Inside it, the work shift's hours are paid at the rest-day rate and time after the shift is overtime (paid only with an approved Overtime filing); a day with no other work shift runs on the built-in 8-hour flexitime (see below). Punched time outside the window is left out and reported on the filing.
| Window on the filing | Credited inside window | Punched outside, not credited |
|---|---|---|
| No window | 07:47 (whole rendered day) | 00:00 |
| 9:00 AM – 5:00 PM | 07:42 | 00:05 |
| 8:00 AM – 4:00 PM | 07:05 | 00:42 |
| 10:00 AM – 2:00 PM | 04:00 | 03:47 |
Blocks
- Enter both Time From and Time To, or leave both blank.
- Time To must be after Time From (a zero-length window or one over 24 hours is refused); the window must start on the rest day date.
- Company requires a window. If the setting is on, leaving the times empty is refused.
- Existing Filing Found. A pending filing for that date can be overridden; an approved one cannot, so choose another date.
Approving it
Approvers open it from the header bell, Manpower Dashboard → Manage Request or the Rest Day Work list. The Filing Request dialog has a Details tab and a Time Logs tab: use the Time Logs to see the real punches and compare them with the requested window before approving.
See Approving a filing for stages, recommend/approve and rejecting with a reason.
What approval changes
- The day is marked approved in Payroll Time Keeping and its punched time is credited to Total; the Rest Day With Logs warning clears.
- With a window, only the time inside it is credited; the approved filing shows Approved window, Credited inside window and how many minutes were punched outside.
- The day is carved on its work shift. Time beyond the shift (and beyond its break) is overtime and still needs its own Overtime filing.
When the filing has a work shift, the day runs on that shift: breaks follow the shift (a lunch window or a flexible break), and hours outside the shift are computed overtime, paid only with an approved Overtime filing (usually Late overtime). Night differential applies as usual. No lateness or undertime is recorded on rest-day work. Pay is the shift's day value (per the payroll group's day pricing) prorated by the hours worked against the shift's target, times the rest-day premium; for monthly-paid employees that amount is extra on top of the salary. The day detail in Time Keeping shows the Work shift.
The built-in 8-hour flexitime
When nothing more specific applies, a worked rest or extra day runs on the built-in 8-hour flexitime: 8 hours of work, then a 1-hour unpaid flexible break, then overtime. It is the same for every company, cannot be edited or deleted, and is not a shift in Shift Management; it is simply shown as “8-hour flexitime” in the form, filing lists, Time Keeping, emails and exports (the Work Shift column). No lateness or undertime is ever recorded on rest-day work, and partial attendance is prorated against 8 hours.
| Punched 8:00 AM – 6:00 PM | 10:00 presence | |
|---|---|---|
| Work 8 h + unpaid break 1 h | = | 9:00 |
| Overtime (needs an approved Overtime filing) | = | 1:00 |
| Punched 8:00 AM – 2:00 PM | 6:00 worked | |
| Pay base: 6 h of 8 hrest-day premium applies to that share | = | 0.75 of the daily rate |
This applies to every client by default: any approved rest or extra day with no explicit work shift, including filings approved before this rule, is carved on the built-in 8-hour flexitime the next time it is recomputed. Open cut-offs are re-carved; frozen or posted cut-offs are left untouched. The work shift is fixed at approval, so linking or changing a default later does not re-price a day already approved.
| Punched | 8:55 AM – 4:42 PM | |
|---|---|---|
| Inside the window (9:00 AM – 4:42 PM) | = | 07:42 |
| Outside the window (8:55 – 9:00 AM)not credited | = | 00:05 |
| Total credited | 07:42 |
The cut-off must still be open in Time Keeping for the credit to land on the day; otherwise see the carry-over below. Payroll picks up the credited time through the Payroll Center.
Changing or withdrawing it
- Employee, while Pending: click it in the Request Panel to open its details, then Edit (and Update) or Cancel Request. An update restarts the approval from stage 1.
- After approval: use Revert Approval on the filing (original approver or super admin; never the employee). The status becomes Rejected, the day's credit is removed and the warning returns. There is no way to amend a window in place: revert, then file again.
Rest Day Work uses Revert Approval. The Cancel Approval action belongs to Overtime, Certificate of Attendance and Official Business.
If the cut-off is locked
A new filing for a date in a locked cut-off is refused. A filing that was pending when the cut-off locked can still be approved: the approver sees Carry Over This Pay? with the amount and the next open cut-off. Carry Over the Pay leaves the frozen cut-off alone and pays the premium there as an adjustment; Do Not Carry Over approves it for the record only. The warning is cleared either way, but the frozen day is not recomputed. Revert Approval is blocked once the cut-off is locked.
Common problems
- Worked the day but Total is 00:00. No approved filing yet (the 20 June example above), or it is still pending.
- Approved but part of the day is missing. The punches fell outside the requested window; the filing shows the minutes not credited.
- Hours past 8 are not paid as expected. They are overtime and need an Overtime filing too.
- The day ran on a different shift than expected. Check the Work shift card: it names the source. HR can set a default on the Rest Day shift in Shift Management or an If worked shift per weekday in Schedule Management; with neither, the built-in 8-hour flexitime applies.
- A 9-hour rest day now shows no overtime. On the 8-hour flexitime the 1-hour unpaid break comes before overtime (8 h work + 1 h break), so overtime starts after 9 hours of presence.
- The form insists on times. The company setting Rest Day Work Requires a Time Window is on.
- “Existing filing” on the same date. Only one per rest day; override a pending one or pick another date.
The window requirement is set in HR Settings under Timekeeping.
How It Connects
Set up first
- Approval Configuration — decides who approves rest day work and any frequency limits.
- HR Settings — the switch that makes a time window mandatory on every Rest Day Work filing.
- Payroll Group — the group and cut-off the day belongs to; no payroll group means no filing.
Gets its data from
- Raw Logs — the punches on a rest day that raise the Rest Day With Logs warning.
- Manpower Dashboard — the attendance warning and Request Panel are where the filing starts.
Feeds into
- Payroll Time Keeping — the approved day is credited to Total.
- Overtime Exceptions — hours beyond 8 are reviewed here once an Overtime filing covers them.
- Payroll Center — pays the credited rest day hours.