ANTE User ManualLeave Conversion Run
A leave conversion run pays unused leave in cash, outside regular payroll. It is a run type of Disbursements, so it has the same compute, approve, release, bank file and journal steps.
Setting It Up
- Allow conversion on the leave plansOn each leave plan that may be paid out, turn on cash conversion and set its maximum convertible days.
- Create the run typeIn Payroll → Disbursements → Types create a type with the source Leave conversion (unused leave paid in cash), pick the journal accounts and open its settings.
Leave plans
Which plans are paid; blank means every plan that allows conversion.
Minimum balance (days)
Employees below it are not converted. Default 0.
Rounding of days
Exact days, or round down to the half or whole day.
Tax-exempt days
The first days of the pool are de minimis non-taxable. Default 10 (the BIR ceiling); change it if the rule changes.
How a day is valued
Daily rate x days, or hourly rate x hours per day for companies with longer working days.
Dispatch eligibility rules
Off by default. When on, trainees posted abroad are judged by their dispatch periods (below).
Running It
- Create the run and computeCreate a run for the year being converted (the period end decides which year the dispatch rules judge) and click Compute.
- ReviewThe report lists every employee with the convertible days, the amount and a verdict. Use Exclude or adjust employees to pay nobody, or fewer days, with a recorded reason; the run recomputes.
- Approve and releaseReleasing takes the converted days off each leave balance. Cancelling a released run puts them back. If the run type is paid through payroll, you send the approved run to payroll instead and it is released when the cut-off is posted; the exempt and taxable parts then arrive as allowance earnings in that cut-off (see Pay Through Payroll).
Worked example (daily rate 600, 10 tax-exempt days)
| Convertible balance | 12.5 days | |
|---|---|---|
| Exempt part | 10 x 600 | 6,000.00 |
| Taxable excess | 2.5 x 600 | 1,500.00 |
| Total paid | 7,500.00 |
The payslip shows the two parts as separate lines under Other payments.
Dispatch Eligibility (Trainees Abroad)
- Dispatched the whole year: no conversion.
- Returns during the year: full conversion, not prorated.
- Leaves in January or February: no conversion. Leaves from March: full conversion. (The cut-off month is a setting.)
- Returns and leaves again within two months: no conversion. (The number of months is a setting.)
Warning
The report names the rule behind every employee who is not converted, so nobody is dropped silently.
Maternity, Wedding and Sickness Leave
Wedding leave (64 hours) and sickness with a certificate are unpaid by setting them up as leave types paid without pay. The maternity salary differential is filed from the approved leave — see Leave Filing.
Tip
Employees who have separated are not in this run; their leave is converted in final pay.
How It Connects
Set up first
- Disbursements — the run type and the approve / release steps.
- Leave Filing — leave plans and balances being converted.
Feeds into
- Payslip Center — the converted amount appears under Other payments.