ANTE User Manual

Bank Accounts

Bank Accounts is the HR-managed list of every employee's bank accounts, kept separate from salary and contract data. Each account has an effective date, so payroll bank files pay the account that was in force on the cutoff date, not whatever is saved today. Use this screen to search across all employees, import accounts from Excel, and export them. Day-to-day edits for one person are made from their record (see Employee Records).

Opening Bank Accounts

  1. Open Manpower in the sidebar.
  2. Click Bank Accounts (it sits next to Employee Records).

You need the Bank Accounts access permission. Importing, exporting, editing, and seeing full account numbers are separate permissions, so the matching buttons and numbers only appear for people who hold them.

The account list

The account list. Account numbers are shown in full here because the signed-in user holds the View Full Account Numbers permission; other users see only the last four digits
Employee
The employee's name, with their employee code underneath.
Bank
The bank name.
Account number
Shown as the last four digits only unless you hold the View Full Account Numbers permission.
Type
Savings, Checking, Payroll, or Other.
Effective
The date the account starts to be used.
Ends
The date it stops, or a dash when open-ended.
Status
Payroll account for the active payroll account, otherwise Active, Scheduled (starts in the future), or Inactive (ended).

Use the Status filter (Active by default, or Scheduled, Inactive, All) and the search box, which looks across employee, bank, and account. Clicking a row opens the employee's record. When some active employees have no payroll account, a notice reads N active employee(s) have no payroll bank account today and are paid in cash.

Importing bank accounts

The import dialog. Nothing is saved until you confirm the review
  1. Click Import

    The Import bank accounts window opens.

  2. Download the template and fill it in

    One row per account, identified by the employee code. Columns: Employee Code, Bank Name, Account Number, Account Name, Account Type, Effective Date, Payroll Account (Yes or No; blank counts as Yes), Remarks.

  3. Upload and review

    Choose the file and click Upload and review. Each row shows Will be added, No change, or Error with the reason. Nothing is saved yet.

  4. Import

    Click Import N row(s). Rows with errors are skipped. The result reads, for example, 5 added, 1 unchanged, 0 failed.

This import is separate from the employee masterlist import. A new payroll account ends the previous one the day before it starts, and two rows in the same file cannot give one employee a payroll account on the same date.

Exporting

Click Export to download an Excel file of the accounts that match your current search and status filter. Without the View Full Account Numbers permission the number column contains the last four digits only.

Warning

Account numbers are sensitive. Grant View Full Account Numbers only to the people who genuinely need to see them, for example those who prepare bank files.

Tip

The employee edit form no longer has bank boxes. To change one person's account, use the Bank tab when editing them.

How It Connects

Set up first

  • Employee Records — accounts belong to employees, so the employee must exist first; each person’s own accounts are also managed on their record.

Gets its data from

Feeds into

  • Payroll Center — payroll warns about employees with no payroll bank account and pays the account in force on the cutoff date.
  • Disbursements — off-cycle payouts and their bank files use the same accounts.
  • Separation Pay — final-pay bank files use the account on the employee’s record.
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