ANTE User ManualFiling Approvers (per employee)
Approvers for specific employees are now set as overrides in Approval Configuration → Overrides (Manpower → HR Setup → Approval Configuration). The old "Employee approvers" tab with 1st to 5th assigned approvers no longer exists: existing assigned approvers were converted automatically into overrides with the same approvers, so nothing needs to be redone.
An override is an approval chain that names specific employees. It always comes before the department and company approval flows. The employee's immediate superior (Reports To) is still the default approver when no override or flow applies.
On the Employee Record
Open the employee in Employee Records, go to the Employment tab and find the Approvers section. It shows the Immediate superior (read-only here: change it under Edit employee, Reports to), the employee's override(s) with Set up, Edit and Remove, and a who-approves preview for each filing type. Removing takes the employee out of the override; if they were the only one, the override is deleted.
New employees can be given approvers from the start: step 4 (Leave & approvers) of Add Employee lets you pick the 1st to 4th approver for every filing type. They become the employee's all-types override: the employee joins the override with exactly those steps, or a new one is created. Leave them empty and the immediate superior approves by default.
Importing Overrides from Excel
- Download the file
On the Overrides tab of Approval Configuration click Import overrides, then Download current overrides (or use Export). It has the import layout filled with what is set today, handy for bulk changes.
- Fill one row per employee and filing typeEmployee Code*The employee the approvers are for.Filing TypeLeave blank for every type, or enter Leave, Overtime, Time Adjustment (certificate of attendance), Official Business, Schedule Adjustment, Rest Day Work or Schedule Swap.1st to 5th Approver Code*Employee codes of the approvers, in order. At least one is required; blank cells are skipped.
- Upload and review
Choose the file and upload it. Nothing is saved yet: every row is checked and shown with its result, and with the override it lands in, or New override.
- Confirm
Fix the file for any row marked as an error, or continue with the valid rows. Employees with the same approvers share one override. Each listed employee and filing type is moved into the override for its approvers (created if needed) and out of any other override for that type; overrides left empty are deleted. Other combinations stay as they are.
| Row error | What it means |
|---|---|
| Employee code not found | The employee is not registered in this company yet. |
| Approver code not found | Check the approver's employee code. |
| Approver is the employee themself | Nobody approves their own filing. |
| Approver has left the company | Choose someone currently employed. |
| Approver appears more than once | One person cannot hold two numbers in a row. |
| Duplicate row | The same employee and filing type appear twice in the file. |
| Employee is at or above your own level | Like any other edit of an employee, you can only change the approvers of people strictly below your own level. |
| Unknown filing type | Use a name from the list above, or leave it blank. |
Export writes only overrides made of named people; overrides that use a role, a position rank or the immediate superior go on a Not exported sheet. Every change is written to the Audit Log.
How It Connects
Set up first
- HRIS — the employee and each approver must be registered before approvers can be set.
Gets its data from
- Approval Configuration — overrides are created and edited there; this page covers the employee record and the Excel layout.
Feeds into
- Filings — a filing follows the override that names its filer, step by step, before any department or company flow.
- Manpower Dashboard — a step with nobody to approve is held here for HR.