ANTE User ManualAttendance Warnings
Attendance Warnings is the list of days whose timekeeping is not yet fit for payroll. The rule is simple: every warning is cleared before the cutoff. Employees see their own warnings and clear them by filing the matching request, team leaders see the warnings of the people under them, and HR sees every warning in the company and decides whether an open warning blocks payroll.
The Three Kinds of Warning
| Warning | What it means | What clears it |
|---|---|---|
| Missing punch | The day has a time in but no real time out (or a time out but no time in). | An approved Certificate of Attendance, Official Business or Leave that covers the day. |
| Shift shortfall | The employee worked less than the shift: late plus undertime is above the tolerance in HR Settings, or nothing was worked on a scheduled day. A day with no punches is an "absent" shortfall only when work was expected: a rest day, a company day off or a holiday (regular or special, paid or not) never raises it. A holiday that was worked follows the normal late and undertime rule. | An approved Leave, Official Business or Certificate of Attendance that covers the gap. |
| Overtime mismatch | The approved overtime and the punches disagree. These are the rows of the Overtime Exceptions queue. | A corrected overtime filing, or HR resolving it in the queue. |
| Punches without filing | Overtime was punched on a working day (above the company minimum in HR Settings) but nothing was filed. | File and approve the overtime, or HR dismisses it with a reason. |
| Rest-day work without filing | The employee punched on a rest day, extra day or company day off, and no Rest Day Work or overtime request covers it. | File Rest Day Work and get it approved, or HR dismisses it with a reason. |
| Filing without punches | Overtime or Rest Day Work is approved, but the finished day has no punches. This is raised for every payroll group. | Correct the punches with a time adjustment or Certificate of Attendance, or HR dismisses it with a reason. |
| Punches exceed filing | The employee punched more overtime (or worked beyond the Rest Day Work window) than was approved, by at least the company minimum. | File the extra hours, or HR dismisses it with a reason. |
Only a finished day can be a warning, and never an unworked holiday, an unworked company day off or a day on a shift that does not use punches (Auto Fill). A day is finished once its scheduled shift has ended plus a four-hour grace (an overnight shift is not judged at midnight), and never before the end of the calendar date. A rest day has no shift to fall short of, but a missing punch and any rest-day work without a request are still reported. A missing punch is reported on its own: the shortfall it causes is not raised a second time. When a warning is cleared by a filing and that filing is later cancelled, the warning opens again.
For Employees: Your Attendance Warnings
When your company uses this feature, an alert with a count appears at the top of every page, and a Attendance warnings card appears on your dashboard. Click either to open Attendance Warnings.
- Open the alert or the dashboard cardEach row shows the date, the kind of warning and what is wrong, for example "Time out is missing".
- Click ResolveChoose the request that clears it (the list only offers the right kinds) and click File now. The request form opens with the date already filled in.
- Submit the requestWhen your approver approves it, the warning becomes Cleared by itself and the count goes down.
Opening a Warning
Click any row, or right-click it and choose Open, to see the full detail of that warning. The same works on every list: My warnings, My team, Ignored, the HR list and the dashboard card. The detail shows:
- What was found: the punched and approved overtime (including the night-differential part), the first time in and last time out, the approved rest-day window and how much of it was worked, the minutes short, and which punch is missing.
- The day itself: the shift and its window, whether it is a holiday, rest day or day off, the punch records with their source, and what the system credited: worked hours, overtime punched and the overtime credited under your payroll group's rounding rule, night differential, late and undertime.
- Applications filed that day with their status, and what clears the warning.
- History: who dismissed it and why, which application cleared it, and since when it has been ignored.
From the detail you can Resolve the warning or Ignore / Restore it, and Open day jumps to the full day page when you are allowed to see that day. Right-clicking a row also offers Open day and Copy (employee code, date). Team leaders can Resolve from the detail, and HR can Dismiss; see For HR: The Company-Wide List.
The one-line detail on each row now also includes the night-differential overtime and, on rest days, how much of the approved window was worked.
You are also told by notification the first time a warning is found, so you do not have to check the list every day.
Ignoring a Warning
Some warnings are not something you can file for, or you have already raised them with HR. Click Ignore on the row to take it off your list. It moves to the Ignored tab and no longer counts in your alert or on your dashboard card.
Ignoring only hides the warning from you. HR still sees it as open, and it still counts when your cutoff is submitted for payroll. Filing the matching request is still the way to clear it, and you can do that from the Ignored tab with Resolve.
An ignored warning comes back to your list by itself if your attendance for that day changes, for example when a missing punch is added. To bring one back yourself, open the Ignored tab and click Restore.
For Team Leaders: My Team
On the same page, the My team tab lists the warnings of the people who report to you, plus the people whose requests are waiting for your approval. Where a pending request would clear a warning, an Open button takes you straight to that request so you can approve it. You see only your own team.
For HR: The Company-Wide List
Go to Manpower → Payroll → Attendance Warnings (also reachable from the Attendance warnings button on a cutoff in Payroll Time Keeping). Pick a cutoff and narrow by Department, Warning type and Status (Open, Cleared or Dismissed). Scan cutoff re-checks every day of the cutoff, which is useful right after the feature is switched on.
- Review the open warningsAsk the employee or leader to file the matching request, or use Overtime Exceptions for an overtime mismatch.
- Dismiss only what needs no filingClick Dismiss, write the reason and confirm. The reason is required and is saved with your name and the time in the audit log. A dismissed warning stays dismissed until the day's facts change. You cannot dismiss your own warning: Dismiss does not appear on your own rows, and another HR user has to decide it.
Opening a Warning From the List
Click a row, or right-click it and choose Open, to see everything behind the warning: what was found, the day with its punches and credited hours, the applications filed that day and the history. It is the same detail employees see, described in For Employees: Your Attendance Warnings. HR can Dismiss straight from the detail (the reason is still required), and Open day goes to the full day page. Right-click also offers Open day and Copy (employee code, date). Read the detail before dismissing: it shows exactly which punch or filing is missing.
Dismissing is a decision to pay the day as it is. Use it for real exceptions, not to silence the list.
The Payroll Gate
In HR Settings the Attendance warning gate decides what an open warning does when a cutoff is submitted for payroll:
| Setting | What happens |
|---|---|
| Off (default) | Nothing changes. No warnings are tracked and the submission is never held up. |
| Warn | The submission shows the open warnings and the processor must acknowledge them before it goes through. Who acknowledged and when is recorded. |
| Block | The submission is refused, with the list of open warnings, until every one is cleared or dismissed. |
The same list is shown again when the cutoff is submitted in Payroll Center, so the two steps always agree.
How It Connects
Set up first
- HR Settings — turns the gate on (Warn or Block) and sets how many late and undertime minutes make a shift shortfall.
Gets its data from
- Payroll Time Keeping — supplies the punches, late and undertime minutes each day is judged on.
- Overtime Exceptions — its rows are the overtime-mismatch warnings in this list.
Feeds into
- Filings — the approved Certificate of Attendance, Official Business, Leave or Overtime that clears each warning.
- Payroll Center — a cutoff with open warnings is warned or blocked here according to the gate.