ANTE User ManualDocuments
A document is the paper behind a journal entry: a supplier invoice, a receipt, or a payment request. You upload the file, ANTE's AI reads it and proposes the debit and credit lines, and you review those lines and post the document to the books. Until a document is posted it is a draft and none of its lines appear in the financial reports.
You reach it at Treasury → Accounting → Documents. This list holds only documents that have an uploaded file behind them. Manual journals, imports and the entries ANTE posts for you (sales invoices, vendor bills, depreciation, payroll journals and so on) have no file, so they live on Journal Vouchers instead.
Document List
The list shows every document of the company that has a file. By default it shows the current month by document date; change the date range to look further back. Click any row to open the document.
The header has an Upload Document button. The column picker lets you hide columns you do not need.
Upload a Document
Upload Document opens a short form. Nothing is posted by uploading — the document is created as a draft.
- Click Upload Document
On the Documents list, click Upload Document.
- Name it and pick the files
Enter the Title and choose the invoice or receipt files from the Media Library.
- Save
Click Upload Document at the bottom. You land on the new document's detail page.
Document Detail
The detail page has a summary block and four tabs: Overview, Files, Journal Entries and Activity. The header carries the posting badge and the action buttons. Which buttons you see depends on the document's state.
Overview
Below the summary, Extracted Information lists what the AI read: vendor details, due date and payment terms, line items (description, quantity, unit price, amount, tax), totals, and payment and bank details.
Files, Journal Entries and Activity
Files shows the uploaded files; use Add files to attach more or remove one. Journal Entries lists the proposed lines — account, description, currency, rate, debit and credit, plus company-currency columns for foreign documents — with the totals and a per-currency subtotal. If the document has no entries yet it offers Process with AI right there. Activity is the audit trail: created, extraction, entries generated, posted, suspended and so on, with who or what (the AI or a user) did it. When corrections have been submitted, a Corrections History list shows each one and its status.
Header actions
| Button | When it appears | What it does |
|---|---|---|
| Edit | Document is a draft | Opens a form to change the Title, Doc Code, Document Type, Vendor (pick one or type a new name to create it), Invoice Number, Document Date, Amount and Currency. |
| Re-extract | Draft, not a manual journal, has a file | Asks the AI to read the file(s) again in the live extraction window. It may ask you a question, for example whether the vendor on the document is one of your existing vendors. |
| Process with AI | Not processed yet | Generates the journal entries. A live window shows the AI working and ends with a View entries button. |
| Correct Entries | Draft, processed, has entries, not a manual journal | Submit a correction: give a Reason for correction and the replacement lines (Account, Description, Debit, Credit, Currency, FX Rate). Use Add Row for more lines and Submit Correction to send it. |
| Re-process | Same as Correct Entries | Throws away the AI-generated entries and generates them again from scratch. |
| Edit lines | Draft manual journal | Opens the journal entry form so you can change the lines; see New Journal Entry. |
| Generate Document | Document has been processed | Produces a printable Payment Voucher or Supplier Invoice from the document. You choose the documents to include, a design (Classic, Corporate or Bilingual) and can upload a letterhead (header) image; the dialog previews the result and keeps a list of generated documents you can download or delete. |
| Post | Draft with entries that balance | Opens Post document: choose the Posting date (defaults to the transaction date) — it decides which accounting period the entries land in — and confirm. |
| Suspend | Document is posted | Turns the document back into a draft and removes its entries from the books, so you can edit or correct it. You are asked to confirm first. |
Posting rules
The Post button only appears when the draft has entries and the entries balance. ANTE enforces these rules when you post:
- The document must have at least one journal entry.
- Total debits must equal total credits, in company currency. A document that does not balance cannot be posted.
- The posting date must fall in an open accounting period. If the period is locked, posting is refused unless you are allowed to override the lock.
Authoritative system documents — opening balances, sales invoices, vendor bills, petty cash liquidations and fund transactions — cannot be suspended, and neither can a posting that a cash settlement refers to. To undo one of these, reverse the voucher instead; see Journal Vouchers.
A supplier invoice of 11,200 including 1,200 input VAT is uploaded and processed. The AI proposes: Debit Office Supplies 10,000 and Debit Input VAT 1,200; Credit Accounts Payable 11,200. Total debit 11,200 equals total credit 11,200, so Post is available. Posting it with a posting date of 31 March puts the three lines in March; the document then shows Posted and the lines show up in the Journal Entries list and the reports.
How It Connects
Set up first
- Chart of Accounts — provides the accounts the AI chooses from when it proposes debit and credit lines.
- Media Library — is where the invoice and receipt files you attach to a document are stored.
Gets its data from
- New Journal Entry — is the other way to create a document: a manual journal with no file, which then appears as a voucher rather than here.
Feeds into
- Journal Vouchers — shows each posted or draft document as a voucher with its balanced lines.
- Journal Entries — lists every line of every document, one row per line.
- Trial Balance — adds up the lines of posted documents; drafts are left out.