Chart of Accounts

The chart of accounts is the list of ledger accounts your company books to: Cash, Accounts Payable, Sales, Rent Expense and so on. Every journal line, every financial report and every automatic posting from another module refers to one of these accounts, so it is the first thing to set up in Accounting.

You reach it at Treasury → Accounting → Chart of Accounts.

Chart of Accounts List

Accounts are shown as a tree: a parent account can have sub-accounts, and the arrow beside a code expands or collapses its children. The two icon buttons in the header, Expand all and Collapse all, open or close the whole tree. Click a row to open the account.

Account Code / Account Namecolumns

The account's number and name. Accounts that come from Multibook carry a Multibook badge; one still being saved to Multibook shows Saving to Multibook… and one that could not be saved shows Not saved to Multibook.

Account Typecolumn

Asset, Liability, Equity, Revenue or Expense.

Categorycolumn

A free sub-grouping label such as Bank or Cash.

Balance Sheet Sectioncolumn

Where the account lands on the balance sheet: Current Asset, Non-Current Asset, Current Liability, Non-Current Liability or Equity.

Rate typecolumn

The exchange-rate type used when reports are translated to the reporting currency (closing, average, historical or carried forward).

Normal Balancecolumn

Debit or Credit: the side on which the account normally increases.

Activecolumn

Inactive accounts stay in the chart for history but are switched off.

Warnings above the list

When your company uses Multibook, a status line shows the latest chart sync and whether ANTE is watching Multibook for changes, with a Resolve button for accounts that need a decision (visible with the accounting configuration permission). If any change to an account could not be saved to Multibook, a banner offers Review, where you can retry or discard each one.

Add an Account

Click Add Account in the header. The form asks for:

Account Code*text

The account number, unique in the company.

Account Name*text

What the account is called on reports.

Account Type*dropdown

Asset, Liability, Equity, Revenue or Expense.

FS Typedropdown

Whether the account belongs to the Balance Sheet (1) or Profit & Loss (2). Auto (derive) works it out from the account type.

Normal Balance*dropdown

Debit or Credit.

Categorydropdown or new text

Pick an existing category or type a new one.

Balance Sheet Sectiondropdown

Choose the section, or Auto (derive).

Asset Depreciation accountcheckbox

Shown for non-current assets. Tick it for an accumulated-depreciation account, then pick the paired Cost Account it depreciates (required when ticked).

Parent Accountpicker

Makes the new account a sub-account of another.

Posting configurationcheckboxes

Per-line requirements when the account is used: require department, business partner, segment, tax code or line description, and FX revaluation for receivable/payable accounts. They are informational for now and are kept up to date by the Multibook sync.

When the chart is kept in Multibook, the form says so: new accounts are also created in Multibook under your own Multibook account. If you have not connected one, the form tells you to connect it first.

Item	What it does
Seed standard chart	Only shown while the chart is empty. Creates the standard accounts that are missing; existing accounts are untouched.
Export to Excel	Downloads the chart as a spreadsheet.
Import from Excel	A three-step wizard: Upload a .xlsx, .xls or .csv file, Review the accounts it found (each marked New or Update, with totals to create, to update and skipped), then Done. Column headers and order do not matter; at minimum the file needs an account code, an account name, an account type and the normal balance. The parent account and category are optional. A file exported from ANTE is recognised instantly; for other layouts the AI maps the columns and works out the hierarchy.
Sync with Multibook	Only shown once Multibook is switched on in Cloud Credentials. Downloads the whole chart from Multibook in one step: existing accounts are updated, never duplicated, accounts deleted in Multibook are switched off, and an ANTE account sharing a code with a different Multibook account is replaced only if it has no postings. The full rules, the attention list and the change monitor are described in Syncing the Chart of Accounts with Multibook.
Delete All	Full-access administrators only. Deletes the entire chart and every journal entry, posted and draft, reversing the cash balances they backed. GL account mappings and tax settings are kept. Needs a Telegram one-time code and cannot be undone.

Account Detail

Opening an account shows its details and, if it has children, a Sub-accounts table you can click through. The header's Edit Account button opens the edit form.

Account Code, Name, Type, Categoryinfo

As entered.

Normal Balance, FS Type, Balance Sheet Sectioninfo

The classification used by the statements.

Rate typeinfo

The effective currency-translation rate type, marked Default (balance sheet accounts use the closing rate, profit and loss accounts the average rate) or Override. An equity role (dividend or contribution) is listed when set.

Parent Accountlink

Click to move up the tree.

Activebadge

Active or Inactive.

Edit an account

The edit form has the same fields as the add form, except that the Account Code cannot be changed, plus:

Activecheckbox

Switch the account off without deleting it.

Schedule Groupingdropdown

How Account Schedules groups this account's transactions: By Counterparty, By Nature or Auto (detect), which picks counterparty when most entries carry one.

Open-Item Trackingdropdown

Whether to produce an outstanding-items schedule. Auto (by category) turns it on for receivable and payable accounts. See Account Schedules.

AI guideline — when to use this accounttext

Describes the spend or activity that belongs here. The AI reads it when it codes document lines and reimbursement expenses to your chart, so a clear sentence improves its suggestions.

Prepayment Schedulecheckbox

Shown for asset accounts. Includes the account in Prepayment Schedules (one amortization sheet per flagged account).

Currency Translation Mapping: Rate type, Equity roledropdowns

Override the translation rate type for this account (Auto (by nature), Closing, Average, Historical, Carried forward) and mark it as a dividend or contribution account for the statement of equity.

Edits to a Multibook account

For a chart kept in Multibook, the name, debit/credit, statement, input-required flags, FX revaluation and active status are also saved to Multibook under your own account. The other fields stay in ANTE only.

Find the account
Expand the tree to locate it, then click the row.
Click Edit Account
Change what you need; the code stays fixed.
Save
The account updates everywhere it is used.

Worked example

You create 1010 Cash in Bank as an Asset with Normal Balance Debit and Balance Sheet Section Current Asset, under the parent 1000 Cash and Cash Equivalents. FS Type is left at Auto and resolves to Balance Sheet. Reports then show 1010 under 1000, and a debit of 5,000 to it increases the balance by 5,000.

How It Connects

Set up first

Cloud Credentials — holds the Multibook connection that Sync with Multibook uses.

Gets its data from

Multibook settings — controls whether ANTE watches Multibook for chart changes and applies them here.

Feeds into

GL Account Mapping — points each automatic posting role (payroll, receivables, payables and so on) at an account from this chart.
Documents — lets the AI propose lines against these accounts, guided by each account's AI guideline.
Journal Entries — books every line to one of these accounts.
Trial Balance — reports the balance of each account.
Account Schedules — uses each account's schedule grouping and open-item setting.

Chart of Accounts#