ANTE User ManualGL Account Mapping
When ANTE posts a journal for you (a supplier payment, a sales invoice, a petty cash refill, a depreciation run), it needs to know which account in your chart of accounts to debit and credit. GL Account Mapping is where you answer that once, per posting role. A role is a business meaning such as "Accounts Payable" or "Cash in Bank"; you point each role at one of your own accounts, and every system posting that uses the role goes to that account. You reach it at Treasury → Configuration → GL Account Mapping.
If your chart of accounts is empty the screen shows "Chart of accounts not set up" with a Go to Chart of Accounts button. Seed or import accounts, then come back.
Posting Roles
The screen lists every role with its name and a one-line description, and an account picker beside it. Open the picker, type to search, and choose an account; it shows each account as "code — name". The mapping saves the moment you pick, with a confirmation message, and only that row is disabled while it saves.
- Find the role
Scan the list for the role, for example Accounts Payable.
- Pick the account
Search and select the chart-of-accounts account that role should post to.
- Check the badge
A role with no account shows an Unmapped badge. A role whose saved account was deleted or deactivated shows Account missing or inactive. Fix both by picking a valid account.
The roles are grouped by what they serve:
| Area | Roles |
|---|---|
| Payables and purchases | Accounts Payable, Purchases / Expense, Miscellaneous Expense |
| Cash and treasury | Cash on Hand, Cash in Bank, E-Wallet, Cash in Transit, Petty Cash, Bank Charges |
| Receivables and income | Accounts Receivable, Loans Receivable, Sales Revenue, Other Income |
| Opening balances | Opening Balance Equity |
| Leases (IFRS 16) | Right-of-Use Asset, Accumulated Depreciation — ROU, Lease Liability, Lease Interest Expense, Lease Depreciation Expense |
| Fixed assets | Fixed Asset (PP&E), Accumulated Depreciation — PP&E, Depreciation Expense — PP&E, Fixed Asset Acquisition Clearing, Gain on Disposal, Loss on Disposal |
| Inventory | Inventory, Goods Received Not Invoiced, Cost of Goods Sold, Inventory Shrinkage & Write-offs |
| Reimbursements | Employee Reimbursements Payable |
| Foreign exchange | Realized FX Gain, Realized FX Loss, Unrealized FX Gain, Unrealized FX Loss |
| Tax fallbacks | Output VAT Payable, Input VAT, Creditable Withholding Tax, Expanded Withholding Tax Payable (each marked "fallback") |
The tax roles are fallbacks. When a tax code on Tax Configuration names its own accounts, those win; the fallback is used only when the code does not say.
Postings through an unmapped role cannot find an account. Map the roles for the modules you use before the first posting.
Roles Needing Review
If you sync your chart of accounts from Multibook, a sync can add, replace, change or delete the account a role points to. When that happens the screen shows a warning at the top, "N posting roles need review", and a Needs review badge with the reason on each affected role. Postings through those roles are paused until you decide.
- Choose a different account in the picker to repoint the role, or click Keep this account to confirm the current one is still right.
- The badge clears once you do either.
Category Account Tagging
Below the role list, Category Account Tagging lets inventory-related postings use different accounts for particular items or item categories. A posting resolves its account in this order: the write-off pick, then the item (set on the item form), then the category, then the role defaults above. Leave a field empty to fall through to the next level.
- Two tabs, Items and Categories. Search an item (or select a category) and click Add to tag it.
- Each tag can set an Inventory account, a COGS account, a Shrinkage / write-off account and a GRNI clearing account.
- Use default clears one field; Remove tagging deletes the tag so the item or category uses the company defaults again.
How It Connects
Set up first
- Chart of Accounts — supplies the accounts you choose from; the mapping is empty until the chart exists.
- Multibook — when the chart is synced from Multibook, a sync can flag roles for review here.
Gets its data from
- Tax Configuration — tax codes carry their own accounts; the tax roles here are only the fallback.
Feeds into
- Journal Vouchers — system postings land on the mapped accounts and appear as vouchers.
- Purchase Order — purchasing and payable postings use the Accounts Payable and expense roles.
- Sales Invoice — invoicing and collection postings use the receivable and revenue roles.
- Petty Cash — petty cash refills and liquidations post through the Petty Cash and cash roles.
- Reimbursement — approved claims post through the Employee Reimbursements Payable role.