ANTE User ManualLeased Assets
A leased asset is a lease contract you pay for over time, for example an office, a vehicle or equipment you rent. ANTE treats each lease the way modern lease accounting does: when the lease starts it records a lease liability (what you owe) and a matching right-of-use (ROU) asset (what you get to use), then every month it books the interest on the liability and the depreciation of the ROU asset. This page teaches the two screens that manage a lease: Treasury → Leased Assets → Leased Assets (the list) and the lease detail page you open from it.
How a Lease Moves Through Its Life
| Status | Meaning |
|---|---|
| Draft | The contract is still being set up. You can Edit, Delete or Activate it. Nothing is posted to the books yet. |
| Active | The repayment schedule exists and the recognition journal has been posted. The contract terms are locked. Monthly journals and payments are tracked from here. |
| Closed / Terminated | The other two statuses the list can filter by. |
A lease can only be edited or deleted while it is a draft. Once activated, the schedule is locked. Check the terms and the GL accounts before you press Activate.
Leased Assets List
The list shows every lease of the company. Use the Status filter (All statuses, Draft, Active, Closed, Terminated) and the search box to narrow it, and click any column header to sort. Click a row to open its detail page.
| Column | What it shows |
|---|---|
| Asset | The asset code with the asset name beneath it. |
| Lessor | The party you rent from. |
| Term (months) | The length of the lease, shown like "36 mo". |
| Monthly Payment | The recurring payment in the lease currency. |
| Contract Start / Contract End / Renewal Notice | The key dates of the contract. |
| Status | Draft, Active, Closed or Terminated. |
| Due | A badge with the number of monthly journals that are due but not yet posted for that lease. A dash means none. |
When any active lease has monthly journals waiting, a banner at the top reads "N monthly lease journal(s) due to post." The one-click Post all due action lives on the Lease Journals page and on each lease detail page.
Create a Lease
Click New Lease. The Create Leased Asset form is a three-step wizard; press Next to move forward (each step is checked before you can continue) and Back to return. The lease is saved as a draft when you press Create on the last step.
Step 1: Contract
Step 2: Lease Terms
Step 3: GL Accounts
These are the chart-of-accounts accounts the lease journals post to. Pick each one from the account search.
The accounts are saved on the lease when it is created. Changing the GL mapping later does not alter a lease that already exists.
Lease Detail
The detail page has three tabs and a header with the lease status. A draft lease shows Edit, Delete and Activate. An active lease with unposted months shows Post all due.
Overview Tab
Three read-only blocks: Contract (code, name, lessor, department, category, lessee and the three dates), Lease Terms (currency, monthly payment, term, discount rate, and once active the Initial Liability and Initial ROU Asset) and GL Accounts. A draft shows the hint that activating generates the repayment schedule and posts the recognition journal.
Repayment Schedule Tab
One row per month with Due Date, Opening Liability, Payment, Interest, Principal, Closing Liability, Depreciation, the Payment status (Due, Paid or Overdue) and the Journal status (Pending or Posted). The Actions column offers two buttons per row:
Journals Tab
The posted journals of this lease: the Recognition journal and one Period N journal for each month posted. Open one to see it in Journal Vouchers.
Activate a Lease
- Open the draft lease
Click it in the list, then check the Overview tab.
- Click Activate and confirm
The confirmation says that activating generates the repayment schedule and posts the recognition journal.
- Read the result
ANTE works out the present value of all the payments at the discount rate. That figure becomes both the Initial Liability and the Initial ROU Asset, and the recognition journal debits the ROU asset account and credits the lease liability account for it. The schedule then splits each payment into interest and principal, and spreads the ROU asset evenly over the term as depreciation.
Each month's journal debits Interest Expense and credits Lease Liability for the interest, and debits Depreciation Expense and credits Accumulated Depreciation for the depreciation. Posting the same month twice does not create a second document.
How It Connects
Set up first
- Chart of Accounts — must contain the ROU asset, lease liability, interest and depreciation accounts a lease posts to.
- GL Account Mapping — supplies the default interest, depreciation and accumulated depreciation accounts for new leases.
Feeds into
- Repayment Schedule — lists every lease period across all leases in one report.
- Lease Ledger — shows each lease’s remaining liability and net ROU asset.
- Monthly Transition — rolls the portfolio liability and ROU asset forward month by month.
- Lease Journals — lists the recognition and monthly documents posted for leases and posts the ones that are due.
- Journal Vouchers — holds every lease journal as a balanced voucher in the general ledger.
- Lease Liabilities — reports the movement of the lease liability account.