ANTE User ManualFixed Asset Register
The Asset Register is the list of property, plant and equipment your company owns and depreciates, such as vehicles, machinery or furniture. For each asset ANTE keeps the cost, the depreciation method, the schedule, and the journals that capitalise, depreciate and finally dispose of it. This page teaches Treasury → Fixed Assets → Asset Register and the asset detail page you open from it.
How an Asset Moves Through Its Life
| Status | Meaning |
|---|---|
| Draft | Being set up. You can Edit, Delete or Activate it. Nothing is posted yet. |
| Active | The depreciation schedule exists and the capitalisation journal is posted. The inputs are locked and depreciation is posted month by month. |
| Fully depreciated | Set automatically once every period of the schedule has been posted. |
| Disposed | The asset has been sold or retired through the Dispose action. |
Only a draft asset can be edited or deleted. Check the cost, life, method and GL accounts before you press Activate.
Asset Register List
Filter by Status (All statuses, Draft, Active, Fully depreciated, Disposed), search, and sort by any column. Click a row to open the asset.
| Column | What it shows |
|---|---|
| Asset | Asset code with the name beneath. |
| Category | Your free-text grouping. |
| Method | Straight-line, Declining balance or Units of production. |
| Acquisition Cost / Acquisition Date | What the asset cost and when it was acquired. |
| Accumulated Depreciation | Depreciation posted so far. |
| Net Book Value | Cost minus accumulated depreciation. |
| Status / Due | The status, and a badge counting depreciation journals that are due but not yet posted. |
A banner at the top reads "N depreciation journal(s) due to post" when any active asset has depreciation waiting. Posting them is done on the Depreciation page or from each asset.
Create a Fixed Asset
Click New Fixed Asset. The Create Fixed Asset form is a three-step wizard with Next and Back. The asset is saved as a draft when you press Create on the last step.
Step 1: Asset Details
Step 2: Depreciation
Step 3: GL Accounts
Asset Detail
Three tabs. The header shows the status and, depending on it, Edit, Delete, Activate, Post all due (when depreciation is waiting) and Dispose.
Activate an Asset
- Open the draft and check the Overview tab
Review cost, life, method and the four GL accounts.
- Click Activate and confirm
The confirmation says that activating generates the depreciation schedule and posts the capitalization journal.
- Read the result
The capitalisation journal debits the Fixed Asset account and credits the Acquisition Clearing account for the cost. The schedule shows how book value falls from cost to the residual value.
Record Usage (Units of Production)
For an asset that depreciates by use, each period starts with no charge. On the Depreciation Schedule tab click Record usage on a pending period, type the Units used and press Save usage. The period's depreciation is calculated from it, capped so total depreciation never passes cost minus residual value. Usage can be entered only for an active asset and only for a period that is not posted yet.
Dispose an Asset
Click Dispose on an active or fully depreciated asset. The Dispose fixed asset form asks for:
The disposal journal removes the cost and the accumulated depreciation, books the proceeds, and records the difference between proceeds and net book value as a gain or a loss. The asset becomes Disposed and cannot be disposed again.
Example: cost 100,000, accumulated depreciation 60,000, so net book value is 40,000. A sale for 45,000 gives a gain of 5,000. A sale for 30,000 gives a loss of 10,000.
How It Connects
The Fixed Asset Register is the accounting record of owned assets. It is separate from the operational equipment tracking in the Assets module, which manages vehicles, tools, parts, maintenance and job orders and does not post to the ledger.
Set up first
- Chart of Accounts — must hold the asset, accumulated depreciation, expense, clearing and disposal accounts.
- GL Account Mapping — supplies the default depreciation, clearing and disposal gain/loss accounts.
Feeds into
- Depreciation — lists and posts the monthly depreciation journals that are due.
- Fixed Asset Summary — summarises cost, depreciation and book value of the register.
- Journal Vouchers — holds the capitalisation, depreciation and disposal journals as vouchers.
- Balance Sheet — reports the asset at cost less accumulated depreciation.