ANTE User Manualmultibook Export Batches
An export batch is one multibook Journal Document file (CSV) made from Ready journal entries. You download the file, upload it in multibook, then tell Ante what happened — either by confirming the upload, or by uploading the result file multibook gives back so each entry gets its multibook document number (or its error). This page lists every file made so far.
Overview
The whole hand-off, step by step:
- In Journal Entries, tick the entries and click Export selected (or Export all Ready). A batch is created and its entries become Exported. Entries that cannot go in (not Ready, already in a batch, or changed while exporting) are skipped — the rest still go in, and the skipped ones are listed on the batch with why.
- Open the batch and click Download file. Upload the file in multibook (Journal Document import).
- Back here, either click Confirm uploaded to multibook (every entry becomes Accepted in multibook), or click Upload multibook result to record each entry's own result.
- If you made the file by mistake or never uploaded it, click Cancel batch — its entries go back to Ready.
Where to Find It
- Open Treasury → Documents → Export batches, or
- Click Export batches at the top right of the Journal Entries page (or Open export batches in the export result window).
The List
Click a batch to open it.
Opening a Batch
ACGL120-JEX-…-20261005.csv.The buttons at the top of the dialog:
| Button | When it shows | What it does |
|---|---|---|
| Download file | Always | Saves the multibook Journal Document CSV. |
| Upload multibook result | Open batches | Opens a drop area for multibook's result file. Only .csv and .xlsx files are accepted. |
| Confirm uploaded to multibook | Open batches | Asks “Mark every entry in this batch as accepted in multibook?” — on confirming, the batch becomes Confirmed and its entries Accepted. |
| Cancel batch | Open batches | Asks “Cancel this batch? Its entries go back to Ready so they can be exported again.” |
What the File Looks Like
The file has one row per journal line and 70 columns, in multibook's fixed Journal Document layout. Rows that share a Document Group form one multibook document — Ante uses the entry number, so each entry is its own document. Columns Ante has nothing for are left empty; multibook fills Doc. No., Row No. and the company currency amounts itself.
For the balanced example entry JE-000012 (see the example), with company code MBK01, line 1 of the file has these filled columns:
| Column | Value in line 1 | Where it comes from |
|---|---|---|
| Document Group | JE-000012 | The entry number. |
| Company | MBK01 | multibook company code setting. |
| Doc. Type | A1 | The entry's document type (the rule's, or the default setting). |
| Ledger | 0 | Ledger setting (0 = Standard). |
| Posting Date | 2026-10-05 | The entry's posting date. |
| Document Date | 2026-10-05 | The entry's document date. |
| Currency | PHP | The entry's currency. |
| Description | Invoice INV-0042 — Acme | The entry's description. |
| DC | D | Debit or credit side of the line. |
| Account | 1100 | The line's account code. |
| Biz Partner | C0001 | The line's biz partner. |
| Amount | 11200.00 | The line's amount, 2 decimals. |
| Invoice No. | INV-0042 | The line's invoice reference. |
Lines 2 and 3 are the credits to account 4000 (Department SALES, line description Steel A / Steel B in D.Description, amounts 6000.00 and 4000.00); line 4 is the credit to account 2200 with Tax V12 and amount 1200.00.
| Rows with DC = D (line 1) | 11,200.00 | |
|---|---|---|
| Rows with DC = C (lines 2, 3, 4)6,000.00 + 4,000.00 + 1,200.00 | 11,200.00 | |
| Balance inside the Document Group | = | 0.00 |
Uploading multibook's Result File
After multibook imports the file it produces a result file in the same layout, with Doc. No. Result and Error message filled in. Upload it on the open batch:
- Open the batch and click Upload multibook result.
- Drag and drop the file, or click to choose it. Only .csv or .xlsx is accepted.
- A summary appears, for example 3 accepted · 1 rejected · 0 not in this batch, followed by the Document Group names that were not in this batch.
| Row in the result file | Entry status after | What Ante records |
|---|---|---|
| Has a Doc. No. Result | Accepted in multibook | The multibook doc no. is saved on the entry. |
| Has an Error message and no Doc. No. Result | Rejected by multibook | The error is saved on the entry and it leaves the batch — fix it and export again. |
| Document Group is not an entry of this batch | Unchanged | Listed as “Not in this batch”. |
| Entry is no longer waiting on multibook (already Accepted) | Unchanged | Ignored — a second result file never reopens an accepted entry. |
Common Tasks
Make an export and confirm it
- Set the company code first in multibook Export Settings.
- In Journal Entries, click Export all Ready.
- Click Download file in the result window and upload it in multibook.
- Open Export batches, open the batch, and click Confirm uploaded to multibook, then confirm.
Undo an export that was never uploaded
- Open the batch (it must be Open).
- Click Cancel batch and confirm. The entries are Ready again and can go into a new batch.
A batch cannot be cancelled while one of its entries has a correction (the reversing entry would cancel something multibook has not received). The message names the entry and its correction. Either upload the file and confirm it, or reject the correction first.
How It Connects
Set up first
- multibook Export Settings — a batch cannot be made until the multibook company code is set; the ledger and spare-column mapping shape the file.
Gets its data from
- Journal Entries — its Ready entries are the content of every batch; their status follows what happens to the batch.
Feeds into
- Journal Entries — confirming or uploading a result turns entries Accepted (with the multibook doc no.) or Rejected (with the error).