ANTE User Manual

multibook Export Settings

This screen tells Ante how to write the multibook Journal Document file: which multibook company the entries belong to, the default document type, which ledger they go to, and where Ante-only details such as project or branch should land in multibook's spare columns. It is set up once per company; until the company code is filled in, no journal entry can be exported.

Overview

The settings are used when you export entries from Journal Entries and when Ante checks each entry. A missing company code or document type makes an entry show Generated instead of Ready, with an issue telling you to set it here.

Where to Find It

  1. Open Treasury → Accounting → multibook export.

The Fields

multibook company codetext
Your company's code in multibook. Up to 5 characters. It is written in the Company column of every row. Required for exporting: without it, an export is refused and entries cannot become Ready.
Default document typetext
Up to 3 characters. Used for an entry when its workflow step's rule does not set its own multibook doc type. If neither is set, the entry gets an issue “No multibook document type”.
Ledgerdropdown
0 · Standard (the default), 1 · Additional 1 or 2 · Additional 2. Written in the Ledger column of every row. Use Standard unless your multibook team says otherwise.

Spare fields

multibook has spare columns for details it has no named column for. Map an Ante dimension (for example project or branch — the “other dimensions” on a rule line, or ones you fill in with Fill blanks) to one of them.

Ante dimension*text
The dimension's name, for example project. Each dimension can be mapped once; a blank name or a repeated name is flagged on the row.
Spare column*dropdown
Spare1–Spare8 (marked header: on the document as a whole) or D.Spare1–D.Spare8 (marked line: on each line). Each column can be used once.
Add spare field / Removebuttons
Add a mapping row, or delete one.
Where a project value of P-100 lands in the file
Spare column chosen for “project”Debit line (no project)Credit line (project P-100)
Not mappedNothingNothing — the dimension is not exported
Spare1 (header)Spare1 = P-100Spare1 = P-100
D.Spare1 (line)D.Spare1 emptyD.Spare1 = P-100
A header spare column takes the value from the first line that has the dimension and repeats it on every row of the entry; a line spare column carries each line's own value.

Saving

  1. Fill in the fields above.
  2. Click Save (top right). The page shows Unsaved changes while you edit, and All changes saved afterwards. Save is disabled while there is nothing to save or a spare-field row has an error.
  3. Open any entry that was Generated and click Re-check — it becomes Ready if nothing else is wrong.
Tip
Changing the settings does not rewrite files already made. They apply to the next export.
Info
Spare mappings only matter for dimensions your rules or fills actually use; leaving the list empty is fine.

How It Connects

Set up first

  • Chart of Accounts — the accounts the entries use are the ones you will send to multibook, so they must match its account codes.

Gets its data from

Feeds into

  • Journal Entries — the company code and document type decide whether an entry is Ready or only Generated.
  • Export batches — every file is written with this company code, ledger and spare-column mapping.
← Previous
multibook Export Batches
Next →
Chart of Accounts