Purchase Orders in Multibook

A read-only list of the purchase orders Multibook has: the ones made there and the ones ANTE sent. Use it to see whether Multibook has approved or received an order, and to look up an order a vendor invoice from Multibook points to. It only appears for a company that is connected to Multibook.

Getting There

Go to Treasury → Payables → Purchase Orders and click Purchase orders in Multibook at the top. A chip on a vendor invoice that was posted against a Multibook order (for example In Multibook · PO0023) opens this list on that order.

What the List Shows

Purchase orders in Multibook: the search, origin and show filters and the list with each order's status chips and origin — The Multibook purchase-order list. Each order shows where it was made, whether Multibook approved it, and whether goods were received or the order was cancelled.

The list is filled by the Purchase orders step of Multibook sync, which reads Multibook's orders about once an hour. Nothing here can be edited: the order lives in Multibook.

Column	What it tells you
PO no.	The purchase order number in Multibook, for example PO0023.
Date	The order date.
Supplier	The supplier's name and Multibook partner code.
Site	The Multibook site and storage place the goods are received at.
Status	Multibook's receipt status (Not received, Partly received, Received or Cancelled in Multibook) and its approval (Approved in Multibook or Awaiting Multibook approval). Needs a decision means someone has to look at the order, for example Multibook cancelled an order ANTE had sent.
Origin	Sent from ANTE is an order ANTE created in Multibook; Made in Multibook was entered there.
Total	The order total in the order's own currency, once its lines were read.

Orders made in Multibook are not copied into ANTE

A purchase order made in Multibook does not become an ANTE purchase order: it carries no payment request and does not appear in the payables aging report. It stays here, read-only. Only orders ANTE sent are ANTE purchase orders, and they show Multibook's approval and receipt status as chips on their own page.

Common Tasks

Finding an order

Open the list
Click Purchase orders in Multibook on the Purchase Orders page.
Search or filter
Type an order number, supplier name or reference in Search, or pick Origin to see only the orders ANTE sent or only those made in Multibook.
Open the order
Click a row to see its lines (item, unit, quantity, price, tax and amount), who approved it and its reference. For an order ANTE sent, Open the ANTE purchase order goes to the matching order.

How It Connects

Set up first

Multibook settings — the Purchase orders card sets the document type and sites the orders use.
Multibook sync — the Purchase orders step reads Multibook and fills this list.

Gets its data from

Purchase Order — orders created in ANTE are sent to Multibook and come back here with their approval and receipt status.

Feeds into

Vendor Invoice — a vendor invoice posted against a received Multibook order links to it here.

Purchase Orders in Multibook#

Getting There#

What the List Shows#

Common Tasks#

Finding an order#