Pending Receive

Pending Receive shows all deliveries that are awaiting receipt at their destination. Use this page to receive incoming deliveries and update inventory.

Overview

When items are shipped from a supplier or transferred between warehouses, they appear in Pending Receive until someone confirms receipt.

Page Layout

• Search - Find specific deliveries
• Filter - Filter by date, supplier, warehouse
• Pending Deliveries Table - List of deliveries awaiting receipt

Table Columns

Column	Description
Delivery No.	Unique delivery reference
Source	Where items are coming from
Destination	Where items are going
Items	Number of item types
Total Qty	Total quantity
Expected Date	Expected arrival date
Status	Current delivery status
Actions	Receive, view details

Common Tasks

Receiving a Delivery

1. Find the delivery in the list
2. Click Receive
3. Review delivery contents:
   • Check item quantities
   • Note any damages or discrepancies
4. Enter received quantities
5. Add notes if needed
6. Click Confirm Receipt

Partial Receipt

If not all items arrived:

1. Click Receive
2. Enter actual quantities received
3. Select Partial Receipt
4. Add notes explaining the difference
5. Click Confirm
6. Remaining items stay in pending

Rejecting a Delivery

If items are damaged or incorrect:

1. Click View Details
2. Click Reject Delivery
3. Select rejection reason
4. Add detailed notes
5. Click Confirm Rejection

Checking Expected Deliveries

1. Sort by Expected Date
2. Review upcoming deliveries
3. Prepare receiving area

Receipt Process

Delivery Shipped → Pending Receive → Receive Items → Inventory Updated
                                   ↓
                            Reject/Return → Back to Supplier

Tips

• Timely Receipt - Receive deliveries promptly
• Verify Quantities - Count items before confirming
• Document Issues - Note any problems immediately
• Check Quality - Inspect items for damage
• Update System - Confirm receipt the same day items arrive

Related Pages

• For Truck Load - Items ready to ship
• Done Deliveries - Completed deliveries
• Purchase Order - Original orders

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💡 Note: Always verify actual quantities received before confirming. Discrepancies should be reported immediately.