Sent Emails

Sent Emails provides a log of all emails sent by the system, useful for troubleshooting and verification.

Overview

View all system-generated emails including notifications, invitations, reports, and alerts. Track delivery status and troubleshoot email issues.

Page Layout

• Search - Find specific emails
• Filter - Filter by type, date, status
• Date Range - Select time period
• Emails Table - List of sent emails

Table Columns

Column	Description
Recipient	Email address
Subject	Email subject line
Type	Email category
Sent Date	When email was sent
Status	Delivered/Failed/Pending
Actions	View, Resend

Email Status

Status	Meaning
Sent	Email dispatched
Delivered	Confirmed delivery
Pending	Waiting to send
Failed	Delivery failed
Bounced	Recipient rejected

Common Tasks

Finding Specific Emails

1. Go to Settings → System → Sent Emails
2. Use search for recipient or subject
3. Or filter by type/date
4. View matching results

Viewing Email Content

1. Find email in list
2. Click to open
3. View:
   • Full content
   • Recipients
   • Attachments
   • Delivery status

Resending an Email

1. Find email to resend
2. Click Resend
3. Confirm resend
4. New email dispatched

Troubleshooting Failed Emails

1. Filter by Failed status
2. Click on failed email
3. View error message
4. Common issues:
   • Invalid email address
   • Mailbox full
   • Server rejected
5. Correct issue and resend

Email Types

Type	Examples
Notification	Approval requests, reminders
Alert	System alerts, warnings
Report	Scheduled reports
Invitation	User invitations
Password	Reset links
Transaction	Receipts, confirmations

Tips

• Regular Check - Monitor for failures
• Valid Addresses - Keep user emails current
• Server Health - Monitor email server
• Retry Failed - Attempt resend for failures
• Documentation - Reference for disputes

Related Pages

• Email Configuration - Personal email
• System Configuration - System settings

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💡 Note: Sent email logs help verify communications and troubleshoot delivery issues.