Petty Cash Holders

Petty Cash Holders are employees entrusted with managing small cash funds for day-to-day expenses.

Overview

Petty cash funds are used for minor expenses that don't warrant formal purchase orders. Designated holders manage these funds and account for their usage.

Page Layout

• Add Holder button - Assign new petty cash holder
• Search - Find holders
• Holders Table - List of all petty cash holders

Holder Information

Field	Description
Holder Name	Employee name
Department	Their department
Fund Amount	Assigned fund limit
Current Balance	Available balance
Last Replenishment	Last refill date
Status	Active/Inactive

Common Tasks

Assigning a Petty Cash Holder

1. Click + Add Holder
2. Fill in details:
   • Employee - Select person
   • Fund Amount - Maximum fund limit
   • Initial Amount - Starting cash
   • Effective Date - When it starts
3. Click Save

Replenishing Petty Cash

1. Click on holder
2. Click Replenish
3. Enter replenishment details:
   • Amount - Cash to add
   • Fund Account - Source of funds
   • Reference - Documentation
4. Click Process

Viewing Holder Transactions

1. Click on holder name
2. Go to Transactions tab
3. See all expenses recorded
4. View remaining balance

Adjusting Fund Limit

1. Click on holder
2. Click Edit
3. Update fund amount
4. Save changes

Petty Cash Limits

Typical petty cash guidelines:

Level	Suggested Limit
Staff	₱2,000 - ₱5,000
Supervisor	₱5,000 - ₱10,000
Manager	₱10,000 - ₱20,000

Actual limits depend on company policy.

Tips

• Regular Accounting - Review expenses frequently
• Keep Receipts - Document all expenditures
• Timely Replenishment - Don't let funds run out
• Audit Ready - Maintain organized records
• Spending Limits - Enforce per-transaction limits

Related Pages

• For Liquidation - Submit expenses
• Fund Account - Replenishment source
• Request for Payment - Large expenses

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💡 Note: Petty cash is for small, immediate expenses. Larger purchases should use proper procurement.