Purchase Order (Payables)

Purchase Orders in Treasury track payments owed to suppliers for goods and services ordered.

Overview

The Payables section manages what your company owes. Purchase Orders here show items ordered that require payment.

Page Layout

• Search - Find purchase orders
• Filter - Filter by status, supplier, date
• Purchase Orders Table - List of POs requiring payment

Table Columns

Column	Description
PO Number	Purchase order reference
Supplier	Vendor name
Order Date	When ordered
Total Amount	Order value
Paid Amount	Amount already paid
Balance	Remaining amount
Due Date	Payment deadline
Status	Payment status

PO Payment Status

Status	Meaning
Unpaid	No payment made
Partial	Some amount paid
Paid	Fully paid
Overdue	Past due date

Common Tasks

Viewing Purchase Orders

1. Go to Treasury → Payables → Purchase Order
2. Browse or search POs
3. Click to view details

Recording a Payment

1. Click on PO
2. Click Record Payment
3. Enter payment details:
   • Amount - Payment amount
   • Date - Payment date
   • Fund Account - Payment source
   • Reference - Check/transfer number
4. Click Save

Viewing Payment History

1. Open PO details
2. Go to Payments tab
3. See all payments made
4. View remaining balance

Printing Payment Voucher

1. Select PO
2. Click Print Voucher
3. Print or save PDF

Payment Process Flow

1. PO Created - From Assets module
2. Goods Received - Items received
3. Payment Scheduled - Payment planned
4. Payment Made - Amount disbursed
5. Marked Paid - PO completed

Tips

• Track Due Dates - Avoid late payments
• Partial Payments - Record each payment
• Match Invoices - Verify supplier invoices
• Keep Records - Maintain payment vouchers
• Review Regularly - Check unpaid POs

Related Pages

• Suppliers - Supplier information
• Fund Account - Payment sources
• Request for Payment - Payment requests

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💡 Note: Purchase Orders are linked to the Assets module where they originate.