Liquidation Workflow

Configure the approval workflow for petty cash liquidations.

Overview

Liquidation workflow defines how petty cash expense reports are reviewed and approved before reimbursement.

Page Layout

• Workflow Steps - Approval stages
• Approval Rules - Conditions and limits
• Notifications - Alert configuration
• Save button - Save settings

Workflow Steps

Typical liquidation approval:

Step	Approver	Condition
1	Immediate Supervisor	All liquidations
2	Department Head	> ₱2,000
3	Finance	All (for verification)
4	Accounting	For reimbursement

Common Tasks

Configuring Approval Chain

1. Go to Settings → Workflow → Liquidation
2. Set up approval steps:
   • Step 1 - First level review
   • Step 2 - Higher approval if needed
   • Final - Finance processing
3. Save configuration

Setting Approval Limits

1. Open workflow settings
2. Set limits:
   • Under ₱1,000: Supervisor only
   • ₱1,001 - ₱5,000: Add Department Head
   • Over ₱5,000: Add Finance Manager
3. Save

Configuring Notifications

1. Go to Notifications section
2. Enable for:
   • Liquidation submitted
   • Pending approval
   • Approved/Rejected
   • Reimbursement processed
3. Save

Liquidation Process

1. Employee Submits - Creates liquidation report
2. Supervisor Reviews - Checks expenses
3. Approver Approves - Based on amount
4. Finance Verifies - Validates documentation
5. Reimbursement - Fund replenished

Review Checklist

Approvers should verify:

• [ ] Receipts attached
• [ ] Amounts match receipts
• [ ] Categories are correct
• [ ] Within policy limits
• [ ] Business purpose clear

Handling Rejections

When rejecting:

1. Specify reason
2. Note which items are issues
3. Return to employee
4. Employee corrects and resubmits

Tips

• Clear Policies - Document expense policies
• Receipt Requirements - Enforce documentation
• Timely Processing - Approve promptly
• Audit Trail - Keep approval history
• Regular Review - Check workflow effectiveness

Related Pages

• Petty Cash Liquidation - Submit liquidations
• Petty Cash Holders - Manage holders
• Purchase Request Workflow - PR workflow

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💡 Note: Consistent liquidation workflow ensures proper expense control and documentation.