Request for Payment

Request for Payment allows employees to submit payment requests for approval before disbursement.

Overview

When expenses need to be paid that aren't part of a Purchase Order, use Request for Payment. This goes through an approval workflow before payment.

Page Layout

• Create Request button - Submit new request
• Search - Find requests
• Filter - Filter by status, date, requester
• Requests Table - List of payment requests

Request Status

Status	Description
Draft	Not yet submitted
Pending	Awaiting approval
Approved	Ready for payment
Rejected	Not approved
Paid	Payment completed
Cancelled	Request cancelled

Table Columns

Column	Description
Request No.	Unique reference
Date	Request date
Requester	Who submitted
Payee	Who receives payment
Purpose	Reason for payment
Amount	Request amount
Status	Current status

Common Tasks

Creating a Payment Request

1. Click + Create Request
2. Fill in details:
   • Payee - Who to pay
   • Amount - Payment amount
   • Purpose - Reason for payment
   • Category - Expense category
   • Attachments - Supporting documents
3. Click Submit for Approval

Approving a Request (Approvers)

1. Open pending request
2. Review details and attachments
3. Click Approve or Reject
4. Add comments if needed

Processing Payment (Treasury)

1. Open approved request
2. Click Process Payment
3. Select fund account
4. Enter payment reference
5. Click Complete Payment

Tracking Request Status

1. Find your request
2. View status
3. Check approval history
4. See any comments

Approval Workflow

1. Employee submits request
2. Manager reviews and approves
3. Treasury verifies and pays
4. Payment completed and recorded

Tips

• Complete Details - Include all required information
• Attach Documents - Receipts, invoices, etc.
• Clear Purpose - Explain why payment is needed
• Track Status - Follow up on pending requests
• Category Accuracy - Select correct expense category

Related Pages

• Purchase Order - PO-based payments
• Fund Account - Payment sources
• Suppliers - Supplier payments

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💡 Note: All payment requests require approval before disbursement.